citizen's charter dmmmsu-sluc

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    ADMISSION AND REGISTRARSHIPS OFFICE Undergraduate Level

    APPLICATION FORMS FOR GRADE 7, SENIOR HIGH SCHOOL AND COLLEGE ADMISSION TESTS (CAT) / INTERVIEW Service Time: MONDAY TO FRIDAY 8:00 AM- 5:00 PM Clients: Bonafide Students Requirements: 1. Two 2"X2" ID picture with name tag (taken within the last six months) 2. Photocopy of Form 138 (Report Card) 3. Photocopy of Certified True Copy of Grades (for college transferees) 4. ALS Certificate of Rating (ALS Passer) 5. Testing Fee of P100.00

    Duration: 1 hour and 45 minutes

    Procedure:

    STEP CLIENT SERVICE

    PROVIDER

    DURATION ( Under Normal Circumstances)

    PERSON RESPONSIBLE

    FORMS FEE

    1 Ask for an Application form

    Issues the CAT application form

    5 mins Guidance

    Counselors/ Staff

    GSAT Form, SHAT Form,

    CAT Form

    2 Fill out the Form

    3

    Present the filled out Form and requirements for perusal

    Checks Form 5 mins Guidance

    Counselors/ Staff

    GSAT Form, SHAT Form, CAT Form

    4 Proceed to the Cashier Office, pay the testing fee

    Receives payment and issues OR

    10 mins Cashier's Office

    Personnel Php100

    5 Proceed to the Guidance Office, present OR

    Checks OR and issues exam permit

    10 mins Guidance

    Counselors/ Staff

    6 Take CAT exam at testing venue

    Administers CAT 1 hr Examiner

    7

    Proceed to the College/Institute, present CAT Results and undergo Interview

    Conducts interview 15 mins (As scheduled)

    Interviewer from the Deans

    Office

    ----------End of Transaction---------

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    ADMISSION AND REGISTRARSHIPS OFFICE Undergraduate Level

    REGISTRATION/ENROLMENT Service Time: As scheduled Clients: New and Old student applicants, transferees Requirements: New Students / Transferees

    a. DMMMSU College Admission Test Result

    b. Medical and Dental Examination Result conducted by DMMMSU or any government physician

    c. Enrolment Permit duly signed by the Department Chairperson

    d. Original Copy of Form 138 (HS Report Card)/ALS Rating

    e. Certification of Good Moral Character

    f. Birth Certificate from NSO/PSA (Photocopy)

    g. Original copy of Certificate of Transfer Credential/Honorable Dismissal*

    h. Certificates of Grades *

    i. (2) pcs 2x2 latest photo

    * additional requirements for transferees only

    Foreign Students a. DMMMSU College Admission Test Result

    b. Certificate of Completion of a Secondary Curriculum

    c. Original Transcript of Record

    d. Personal Data

    e. Affidavit of Support

    f. Alien Certificate of Registration

    g. Result of TOEFL/IELTS

    h. Student Visa

    i. Security Clearance from his/her Embassy

    j. Resident Guarantor of his/her character

    k. CHED permit

    l. Alien Fee

    Duration: 40 mins

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    ADMISSION AND REGISTRARSHIPS OFFICE Undergraduate Level

    PROCEDURE (for New Students and Transferees)

    STEP CLIENT SERVICE PROVIDER DURATION ( Under Normal Circumstances)

    PERSON RESPONSIBLE

    FORMS FEE

    1 Present admission requirements

    Receives and evaluates Admission credentials and issues admission slip/ Enrolment

    5 mins Department Chair / Principal

    Admission Slip Registration Form

    2 Accomplish Registration Form

    Receives and verifies enrolment form for completeness and correctness

    5 mins Department Chair/ Principal

    Student Registration Form

    3 Proceed to MIS, present the copy of subjects to be enlisted in the Registration Form.

    Encodes and prints enrolled subjects and provide Assessment of fees.

    10 mins MIS Head/ Staff Assessment Form

    4 Proceed to the Accounting Office and pay tuition and other fees

    Receives payment and issues Official Receipt.

    5 mins Cashiers Office Personnel

    Official Receipt

    5 Proceed to Registrars Office for official enlistment and submit copy of accomplished Registration Form and get class cards

    Receives Registrars copy of Registration Form and issues class cards

    5 mins Registrars Office Personnel

    6. For new/transferee and, proceed to MIS Office and apply for ID For continuing student, present ID for validation

    Processes Students Identification Card

    10 mins MIS Personnel

    ----------End of Transaction---------

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    REGISTRARS OFFICE Undergraduate Level

    ISSUANCE OF OFFICIAL TRANSCRIPT OF RECORDS, HONORABLE DISMISSAL/ TRANSFER CREDENTIALS, DIPLOMA AUTHENTICATION/ CERTIFICATION OF GRADES Service Time: Monday- Friday 8:00 AM - 5:00 PM

    Clients: Bonafide Student

    Requirements: 1. Duly Accomplished Clearance Form 2. Student Authorization Letter 3. Representatives Identification Card

    Duration: 24 minutes

    Procedure:

    STEP CLIENT SERVICE PROVIDER DURATION ( Under Normal Circumstances)

    PERSON RESPONSIBLE

    FORMS FEE

    1 Get Clearance Form and have it signed

    Provides Clearance Form

    2 mins Cashier Office Personnel

    Clearance Form

    2 Get application form 2 mins Registrars Office Personnel

    Application Form

    3 Fill out form

    4 Present application form. Present student ID and authorization card of authorized representative

    Checks if grades sheets have been submitted, encoded/posted to individual students academic worksheet

    10 mins Registrars Office Personnel

    5 Pay the corresponding fee

    Receives payment and issues receipt

    5 mins Cashier Office Personnel

    Filled up application for school records form

    OTR (Php 50 ) 1st pp. (Php 25) succdg pp. Diploma (Php150) Cert (Php 20) Hon. Dismissal/ Transfer Cred.(Php 50) Authentication Local (Php 20) Intl (Php 50)

    6 Present signed Clearance Form, OR and claim the certifications

    Prints/encodes and issues certifications

    5 mins Form 137 / OTR/Diploma ( 2nd Copy)- 5 days Cert/Hon Dismissal/Transfer Cred- 5 days

    Registrars Office Personnel

    ----------End of Transaction---------

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    REGISTRARS OFFICE Undergraduate Level

    COMPLETION OF GRADES Service Time: Monday- Friday 8:00- 5:00 PM Clients: Bonafide Student Requirements: As required by the Subject Teacher Duration: 4 minutes Procedure:

    STEP CLIENT SERVICE

    PROVIDER

    DURATION ( Under Normal

    Circumstances)

    PERSON RESPONSIBLE

    FORMS FEE

    1 Settle deficiencies Subject Teacher

    2 Get Completion Form Issues form I min Registrars Office Personnel

    Completion Form

    3 Pay the corresponding fee

    Receives payment and issues receipt

    1 min Cashier Office Personnel

    Php25

    4 Proceed to the subject teacher, present completion form

    Fills up the form 2 mins Subject Teacher Completion form

    5 Proceed to the Registrars Office, present duly accomplished completion form and OR

    Records students grades

    Registrars Office Personnel

    ----------End of Transaction---------

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    REGISTRARS OFFICE Graduate Level

    CGS ENROLMENT PROCEDURE Service Time: Monday Saturday 8:00 AM 5:00 PM (No Noon Break) Clients: Students (Old, New and Transferee)

    Requirements: New/Transferee Students 1. Official Transcript of Records ( Original Copy) 4. 2 pcs 2x2 pictures 2. Transfer Credentials 5. Folder 3. Medical Certificate 6. Registration Form Old Students

    1. Registration Form Duration: 36 minutes

    Procedure:

    STEP CLIENT SERVICE PROVIDER DURATION ( Under Normal Circumstances)

    PERSON RESPONSIBLE

    FORMS FEE

    1 Inquire on program offering & fill out of Admission Form

    Provides the student with the requirements Releases Admission Forms.

    5 mins CGS Clerk Admission Form

    2 Present required documents

    Interviews the applicant. Evaluates documents and Issues evaluation form

    5 mins Dean Program Coordinator

    4 Fill out enrolment form

    Approval of the Dean 5 mins Dean Enrolment Form

    5 Proceed to MIS, present the copy of subjects to be enlisted in the Enrolment Form

    Encodes and prints enrolled subjects & provides assessment of fees

    10 mins In-Charge Assessment: CGS Clerk

    6 Proceed to the Accounting Office & pay tuition & other fees

    Receives payment and issues Official Receipt (OR)

    5 mins Cashier

    7 Claim class cards Issues class cards 3 mins CGS Clerk Class cards

    8 Application for Student ID and Library card

    Issues Student ID/ Library Card Form and file for action.

    3 mins MIS Personnel

    Information Sheet

    PhP100 Php50

    ----------End of Transaction---------

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    REGISTRARS OFFICE Graduate Level

    FILING AND RELEASING OF SCHOOL CREDENTIALS (TRANSCRIPT OF RECORDS/CERTIFICATIONS/DIPLOMA) Service Time: Monday Saturday 8:00 AM 5:00 PM (No Noon Break) Clients: Old Students, Graduates Requirements: Clearance Form Duration: 5 days & 14 minutes Procedure:

    STEP CLIENT SERVICE PROVIDER DURATION ( Under Normal Circumstances)

    PERSON RESPONSIBLE

    FORMS FEE

    1 Request a clearance form

    Issues a clearance form 2 mins CGS Staff Clearance Form

    2 Seek the approval of school officials

    Directs the student to the location of signatories

    10 mins Librarian Assessment Officer (CGS): Registrar (CGS): Dean

    3 Submit duly accomplished clearance form

    Checks and rec