citizens and governance in a knowledge-based society guidelines on proposals presented by henry...
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Citizens and Governance in Citizens and Governance in a Knowledge-based Societya Knowledge-based Society
Guidelines on Proposals Guidelines on Proposals
Presented by Henry Scott, EKTPresented by Henry Scott, EKT
OverviewOverview Who can participate?Who can participate? Evaluation procedureEvaluation procedure Evaluation criteriaEvaluation criteria Selection processSelection process Opportunities for evaluatorsOpportunities for evaluators The proposal itselfThe proposal itself Pre-proposal checkPre-proposal check Notification of intentNotification of intent Hints regarding the contribution to the ERAHints regarding the contribution to the ERA Advice to potential applicantsAdvice to potential applicants Further sources of information & helpFurther sources of information & help
Who can Participate?Who can Participate?
CountryCountry Participation Money Participation MoneyEUEU Yes Yes Yes Yes
Candidate countriesCandidate countries Yes Yes Yes Yes
(BG, RO, Turkey)(BG, RO, Turkey)
NO, FL, ISNO, FL, IS Yes Yes Yes Yes
IsraelIsrael Yes Yes Yes Yes
SwitzerlandSwitzerland Yes Yes Yes Yes
““INCO” countriesINCO” countries Yes Yes Yes,... Yes,...
““Rest of the world” Rest of the world” Yes Yes Yes,but...Yes,but...
Evaluation ProcedureEvaluation Procedure
External, independent evaluatorsExternal, independent evaluators Three to five evaluators per proposalThree to five evaluators per proposal Consensus MeetingsConsensus Meetings Detailed consensus reportDetailed consensus report All blocks of criteria with equal weightingAll blocks of criteria with equal weighting Thresholds per block and overall (x out of 5)Thresholds per block and overall (x out of 5) Only proposals passing thresholds are Only proposals passing thresholds are
eligible for fundingeligible for funding
Two-Stage-Evaluation Two-Stage-Evaluation for NoE/IPfor NoE/IP
First Stage:First Stage: Open to all applicantsOpen to all applicants Proposals of maximum 25 pagesProposals of maximum 25 pages Evaluated against key criteria:Evaluated against key criteria:
• IP: Relevance, S&T Quality IP: Relevance, S&T Quality • NoE: Relevance, IntegrationNoE: Relevance, Integration
Second Stage:Second Stage: Open only for those passing the first stageOpen only for those passing the first stage Full proposalsFull proposals Evaluated against full range of criteriaEvaluated against full range of criteria
Criteria for Criteria for Networks of ExcellenceNetworks of Excellence
Relevance to the objectives of the Relevance to the objectives of the work programmework programme (3) (3)
Potential ImpactPotential Impact (3) (3) Excellence of participantsExcellence of participants (3) (3) Degree of integration and the joint Degree of integration and the joint
programme of activitiesprogramme of activities (4) (4) Organisation and management Organisation and management (3) (3)
Overall threshold:Overall threshold: 4 4
Criteria for Integrated ProjectsCriteria for Integrated Projects
Relevance to the objectives of the Relevance to the objectives of the work programmework programme (3) (3)
Potential ImpactPotential Impact (3) (3) S&T Excellence S&T Excellence (4) (4) Quality of the consortiumQuality of the consortium (3) (3) Quality of the managementQuality of the management (3) (3) Mobilisation of resourcesMobilisation of resources (3) (3)
Overall threshold:Overall threshold: 4 4
Criteria for STREPs and CAsCriteria for STREPs and CAs
Relevance to the objectives of the (3)Relevance to the objectives of the (3)programmeprogramme
STREP: S&T Excellence/STREP: S&T Excellence/ CA: Quality of coordinationCA: Quality of coordination (4) (4) Potential ImpactPotential Impact (3) (3) Quality of the consortiumQuality of the consortium (3) (3) Quality of the managementQuality of the management (3) (3) Mobilisation of resourcesMobilisation of resources (3) (3)
Overall threshold:Overall threshold: 3.5 3.5
SelectionSelection
Number of “positively” evaluated proposals Number of “positively” evaluated proposals (normally) exceeds available budget(normally) exceeds available budget
Commission selects among the “positively” Commission selects among the “positively” evaluated proposals according toevaluated proposals according to balanced distribution between disciplines etc.balanced distribution between disciplines etc. coverage of research taskscoverage of research tasks structuring and integrating effects for the ERAstructuring and integrating effects for the ERA
Selection needs approval of Member States Selection needs approval of Member States
Evaluators needed ...Evaluators needed ...
Evaluation is crucial !Evaluation is crucial ! Involvement of high quality evaluators Involvement of high quality evaluators
from all over Europe requiredfrom all over Europe required Stressful, but highly interesting taskStressful, but highly interesting task Open call for applications from individuals Open call for applications from individuals
and for suggestions from institutions:and for suggestions from institutions:www.cordis.lu/experts/fp6_candidature.htmwww.cordis.lu/experts/fp6_candidature.htm
The Two Parts of a ProposalThe Two Parts of a Proposal
Part A: FormsPart A: Forms Factual information on partners, budget Factual information on partners, budget
summarysummary Specific for each instrumentSpecific for each instrument
Part B: Scientific part Part B: Scientific part Objectives, Impact, Implementation Plan, Objectives, Impact, Implementation Plan,
Consortium, Management, Resources, Consortium, Management, Resources, Workplan, Workpackages, Milestones, Workplan, Workpackages, Milestones, Deliverables,…Deliverables,…
Specific for each instrumentSpecific for each instrument
Pre-Proposal CheckPre-Proposal Check
You can have an outline of your proposal You can have an outline of your proposal checked by Commission staffchecked by Commission staff
Strictly informal and not bindingStrictly informal and not binding Up to one month prior to deadlineUp to one month prior to deadline Only one check per proposalOnly one check per proposal Preferably by e-mail toPreferably by e-mail to
[email protected]@cec.eu.int Please respect “roughly two pages” ...Please respect “roughly two pages” ...
Notification (formerly Notification (formerly ‘Pre-Registration’)‘Pre-Registration’)
Helps the Commission to prepare the evaluation Helps the Commission to prepare the evaluation process …process …
… … by providing them with an early “warning” on by providing them with an early “warning” on what kind of proposals they can expectwhat kind of proposals they can expect
Notification possible viaNotification possible viawww.cordis.lu/calls/citizenswww.cordis.lu/calls/citizens
Notification does not commit you to submitting a Notification does not commit you to submitting a proposal …proposal …
... and is not mandatory. ... and is not mandatory.
Hints regarding the Hints regarding the contribution to the ERA (1)contribution to the ERA (1)
Rigorous comparative research (IP,STREP)Rigorous comparative research (IP,STREP) Meaningful cooperation within and between Meaningful cooperation within and between
disciplines (NoE, IP)disciplines (NoE, IP) Common/Shared infrastructures (NoE, IP) Common/Shared infrastructures (NoE, IP) Reviews of the state-of-the-art for broader Reviews of the state-of-the-art for broader
dissemination (all)dissemination (all) Scientific knowledge base for policy making Scientific knowledge base for policy making
(Evidence on topical issues) (NoE, IP) (Evidence on topical issues) (NoE, IP)
Hints regarding the Hints regarding the contribution to the ERA (2) contribution to the ERA (2)
Mapping of research competenciesMapping of research competencies Links with national programmes or activities Links with national programmes or activities
(NoE, IP) (NoE, IP) Involvement of users and stakeholders (all)Involvement of users and stakeholders (all) Keep consortia open for new partners (NoE, IP)Keep consortia open for new partners (NoE, IP) Specialised training programmes (NoE)Specialised training programmes (NoE)
Advice to potentialAdvice to potential applicants (1) applicants (1)
Is it the right call, right instrument & right topic?Is it the right call, right instrument & right topic? Address the topic as comprehensively as possibleAddress the topic as comprehensively as possible Give a complete description of the scientific Give a complete description of the scientific
approachapproach Is there a sound description of methodologies ?Is there a sound description of methodologies ? Provide concise information on participantsProvide concise information on participants Are there clear ideas on who will do what ?Are there clear ideas on who will do what ? What is the added value to the European What is the added value to the European
Research Area?Research Area?
Advice to potential Advice to potential applicants (2)applicants (2)
Explain the budget and respect the budgetary Explain the budget and respect the budgetary guidanceguidance
Keep length of applications within reasonable Keep length of applications within reasonable limitslimits
Consider Impact, dissemination, users Consider Impact, dissemination, users Is it easy / tiring to read your proposal ?Is it easy / tiring to read your proposal ? Use the Pre-Proposal CheckUse the Pre-Proposal Check Ask advice from your NCP and Commission Ask advice from your NCP and Commission
helpdeskshelpdesks
Information PackageInformation Package
Call TextCall Text Work programmeWork programme Guide for ProposersGuide for Proposers (per instrument)(per instrument)
includes (specific) Application Formsincludes (specific) Application Forms Evaluation GuideEvaluation Guide FP6 in BriefFP6 in Brief Financial guidelinesFinancial guidelines Download fromDownload from
http://fp6.cordis.lu/citizens/calls.cfmhttp://fp6.cordis.lu/citizens/calls.cfm
Further helpFurther help
Electronic Proposal Submission System (EPSS) helpdesk for Electronic Proposal Submission System (EPSS) helpdesk for technical problems with software: technical problems with software: [email protected]@epss-fp6.org
Phone: +32 2 233 37 60 Phone: +32 2 233 37 60 Intellectual Property Rights Helpdesk – free helpline available Intellectual Property Rights Helpdesk – free helpline available
to English, French, Italian, German + Spanish speakers:to English, French, Italian, German + Spanish speakers:
[email protected] [email protected]
tel +34 96 590 97 18tel +34 96 590 97 18
fax +34 96 590 97 15fax +34 96 590 97 15 Henry ScottHenry Scott, , Hellenic NCP forHellenic NCP for
- Citizens & governance in a knowledge-based society - Citizens & governance in a knowledge-based society - Science & society - Science & societyTel:+30 210 7273 926, Fax:+30 210 7246 824Tel:+30 210 7273 926, Fax:+30 210 7246 824email: email: [email protected]@ekt.gr