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TRANSNET NATIONAL PORTS AUTHORITYRFP NUMBER TNPA 686DESCRIPTION OF THE WORKS: PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA

Part C: The Contract

Part C3: Scope of Work

C3.1 Employer’s Works Information

C3.2 Annexes

Date:

G. GertseCivil EngineerPort of Saldanha

REVIEWED BY:

Date:

D. KuhnSenior Civil EngineerPort of Saldanha

APPROVED:

Date:

J. SmitPort EngineerPort of Saldanha

Status

Should any requirement or provision in the parts of the Scope of Work conflict with any

requirement of any Standardised Specification, particular specification or any drawings, the

order of precedence, unless otherwise specified, is:

Drawings

Particular Specifications

Generic Specifications

Variations to Standardised Specifications

SANS or other Standardised Specifications

Part C3: Scope of Work


PORT OF SALDANHA

PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS

TENDER NUMBER: TNPA 686

C3.1 EMPLOYER’S WORKS INFORMATION

1. DESCRIPTION OF THE WORKS

1.1. Executive Overview

The works that the Contractor is to perform involve the construction of a box channel and retention pond stormwater network

The work will be conducted in a working port environment.

A summary of the work required in order to provide bulk stormwater network include:

General site clearance and demolition of old port services building

Construction of retention pond and earthworks

Excavation and layer works for channel construction

Construction of box channel to spec in-situ

Placement of mentis grating in channel

Grading and compacting of backfill material along channel

Testing and commissioning safe functionality of stormwater network

1.2. Employer’s Objectives

The Employer’s objectives are to provide bulk stormwater network service to the

Offshore Supply Base area. This project is to be executed with minimal disruption to

port operations and other contracts taking place within the port.

1.3. Demolition

The demolition of the old port services building is aimed at reducing the workshop in

order for the retention pond to be constructed in the same location. This workshop has

a wood and corrugated iron structure founded on a 25m x 10m concrete base (allow

for nominal reinforcement).

Demolition has to account for removal and closing of all services as well as disposal

to an approved dumping site. Any TNPA property assets that are still in functional

condition would be transported to a designated storage area.

C4.1Part C 4: Site information Site Information


1.4. Retention Pond

The new retention pond to be constructed in place of the old port services building

consists of a 15m x 30m (out perimeter) pond, excavated to 1.5m at a slope of 1:1.

The pond will have no additional geotextile material and consist only of compacted

existing founding material.

There is one inlet to the retention pond via concrete chutes and pitched stone scour

protection. The volume of the retention pond accounts for the expected load of a 1:50

year flood intensity for the contributing catchment area. Concrete sleepers will be

placed at 1.5m around the retention pond and also act as access by foot to the

retention pond as per spec.

1.5. Stormwater network channels

The stormwater network will consist of steel reinforced 300mm x 300mm internal

dimension box channels. A 50mm concrete (min of 10MPa) blinding layer before

construction of box channels. The channels are to be casted to spec in-situ along the

extent of the Offshore Supply Base adjacent to the main access road.

The channel will be 541m long and end at the retention pond. Box channels will have

to be casted in alternate 2.4m sections for form flush construction joints. Expansion

joint former shall be placed every 4th section (9.4m apart) to allow for cracking. A

concrete strength of 40MPa and minimum cover depth of 40mm is expected.

1.6. Interpretation and terminology

Wherever the following words or phrases are used in the listed or referred

documentation, they are interpreted in this contract as follows:

Word or phrase Interpretation

“Transnet National Ports Authority (TNPA),

A Division of Transnet SOC LTD,

Registration no. 1990/000900/30” in the

context of:

owner, occupier or user of the new asset;

insurer of the works; paymaster (i.e.

Transnet shall pay); a party to the

The Employer




contract

“Transnet National Ports Authority (TNPA),

A Division of Transnet SOC LTD,

Registration no. 1990/000900/30” in the

context of:

a duty or procedure to be performed in the

administration of the contract

the Project Manager or the Supervisor

as determined by the conditions of

contract

Accepted, acceptable, approved, approval,

by or to the satisfaction of the Project

Manager, Engineer or the Architect

Accepted, acceptance, by or to the

satisfaction of the Project Manager or

the Supervisor as determined by the

conditions of contract

accepted by (or to the satisfaction of) the

Project Manager, Engineer or the Architect

accepted by the Project Manager or

the Supervisor

a duty, procedure, decision or action of the

Engineer or the Architect and/or the

Superintendent, client representative, Site

Supervisor or Clerk of Works

an action of the Project Manager or

the Supervisor depending on the

context. Clause 14 of the Core

Clauses determines what the actions

of each are. Either may delegate in

terms of Clause 14.2

Engineer, Architect Project Manager or the Supervisor

depending on the context.

Specification The Employers Works Information

together with all other documentation

and standards referred to therein

Plant or equipment Where these terms appear to be in

conflict with the terms used in the

Contract, Employers Works

Information and Pricing Data, these

terms should be interpreted in their

original context.




Note 11.2(12) of the Conditions of

Contract. Plant and materials are

items intended to be included in the

works.

The following abbreviations are used in this Works Information:

Abbreviation Meaning given to the abbreviation

AIA Authorised Inspection Authority

AASHTO American Association of the State Highway Transport Officials

BBBEE Broad Based Black Economic Empowerment

BS British Standards Institute Specifications

CEMP Construction Environmental Management Plan

CDR Contractor Documentation Register

CDS Contractor Documentation Schedule

CRL Contractor Review Label

CSHEO Contractor ’s Safety, Health and Environmental Officer

CM Construction Manager

DWG Drawing

EO Environmental Officer

HAW Hazard Assessment Workshop

HAZOP Hazard and Operability Study

HSSP Health and Safety Surveillance Plan

INC Independent Nominated Consultant

IP Industrial Participation

IR Industrial Relations

IPP Industrial Participation Policy




IPO Industrial Participation Obligation

IPS Industrial Participation Secretariat

IRCC Industrial Relations Co-ordinating Committee

JSA Job Safety Analysis

CIRP Contractor ’s Industrial Relations Practitioner

Native Original electronic file format of documentation

TNPA Transnet National Ports Authority

PES Project Environmental Specifications

PHA Preliminary Hazard Assessment

PIRM Project Industrial Relations Manager

PIRPMP Project Industrial Relations Policy and Management Plan

PLA Project Labour Agreements

PM Project Manager

PSIRM Project Site Industrial Relations Manager

PSPM Project Safety Program Manager

PSSM Project Site Safety Manager

ProgEM Programme Environmental Manager

ProjEM Project Environmental Manager

QA Quality Assurance

R&D Research and Development

SANS South African National Standards

SES Standard Environmental Specification

SHE Safety, Health and Environment

SHEC Safety, Health and Environment Co-ordinator




SIP Site Induction Programme

SMP Safety Management Plan

SSRC Site Safety Review Committee

TNPA Transnet National Ports Authority

TPT Transnet Port Terminals



2. GENERAL REQUIREMENTS, MANAGEMENT AND START UP

2.1 Project Meetings

Regular meetings of a general nature will be convened and chaired by the Project

Manager as follows:

The Contractor shall attend management meetings at the Project Manager’s

request. It is envisaged that a minimum of one contract management meeting,

plus weekly site meetings will be held. The Contractor will be required to present

relevant information including quality plans, schedules (including progress, issue

and risk register progress), subcontractor management, and health, environment

and safety issues as such meetings.

Meetings of a specialist nature may be convened as specified elsewhere in this

Works Information or if not so specified by persons and at times and locations to

suit the Parties, the nature and the progress of the works. The person convening

the meeting within five days of the meeting shall submit records of these meetings

to the Project Manager.

All meetings shall be recorded using minutes or a register prepared and circulated

by the person who convened the meeting. Such minutes or register shall not be

used for the purpose of confirming actions or instructions under the contract, as

these shall be done separately by the person identified in the conditions of contract

to carry out such actions or instructions.

2.2 Documentation Control

In undertaking the Works (including all incidental services required), the Contractor

shall comply with the Employer’s document control requirements.

2.3 Health and Safety Requirements

The Contractor shall comply with the Employer’s health and safety requirements as

listed in Clause 6.



2.4 Environmental Constraints and Management

2.4.1 The Contractor shall comply with the Employer’s environmental requirements as listed in

Clause 6.

The Contractor performs the works and all construction activities within the Site and

Working Areas having due regard to the environment and to environmental

management practices as more particularly described within the SES.

The SES describes the minimal acceptable standard for environmental management

for a range of environmental aspects commonly encountered on construction projects

and sets environmental objectives and targets, which the Contractor observes and

complies.

The overarching obligations of the Contractor under the CEMP before construction

activities commence on the Site and/or Working Areas is to provide an environmental

method statement for a particular construction operation at the Site and/or Working

Area by the Contractor and where requested by the Project Manager and to comply

with the following:

The Contractor shall ensure that his management, foremen and the general

workforce, as well as all suppliers and visitors to site must go through an Induction

prior to commencing any work on site. If new personnel commence work on the

site during construction, the Contractor shall ensure that these personnel undergo

the Induction Programme and are made aware of the environmental specifications

on site.

The Contractor must appoint a sufficient number of named assistants to the

CSHEO to monitor environmental issues e.g. litter, spills, illegal activities, fence

patrol, dust etc. These appointments, along with details of the individuals being

appointed and job descriptions, must be sent to the Project Manager for his

approval.

The list below is a list of some of the issues that the Contractor must ensure he has

planned for to meet the requirements of the environmental specifications. It is not a

comprehensive list but serves as a guide:



Cement and concrete batching

Workshop and maintenance of plant

Protection of natural fauna and flora

Protection of historical and archaeological artefacts

The Contractor shall clear and clean the Site and Working Areas and ensure that

everything not forming part of the works is removed from the Site and Working Areas

and that all rehabilitation has taken place in accordance with the PES. An

Environmental Closure Certificate has been issued by the SHEC and signed off by the

Project Manager.

2.5 Quality Assurance Requirements

The Contractor shall have, maintain and demonstrate its use to the Project Manager

the documented Quality Management System to be used in the performance of the

works. The Contractor’s Quality Management System shall conform to:

International Standard ISO 9001

or an equivalent standard acceptable to the Project Manager

and Employer’s quality assurance requirements as listed in Clause 6

The Quality Plan means the Contractor’s statement, which outlines strategy,

methodology, resources allocation, QA and Quality Control co-ordination activities to

ensure that the works meet the standards stated in the Works Information.

2.6 Training Workshops and Technology Transfer

The Contractor facilitates the requirements for training workshops as defined in the

health and safety requirements.

All drivers of vehicles using the port operational roads shall undergo an induction

course to familiarise them with the terminal layout and the applicable regulations.

The Contractor shall utilise permanent residents of the Saldanha Bay Municipal

Region for staffing up some of his/her requirements and shall ensure that there is

adequate skills transfer taking place.



2.7 Provision of Bonds and Guarantees

The form in which a bond or guarantee required by the conditions of contract is to be

provided by the Contractor is given in Part C1 Agreements and Contract Data,

document C1.3, Sureties.

The Contractor provides a bond or guarantee as required by the conditions of contract

concurrently with the execution by the Parties of the form of agreement as indicated in

the T2.2 Tender Returnables.

2.8 Cash flow

The Contractor shall submit to the Project Manager a detailed monthly cash flow chart

based on the contract programme showing the anticipated cash flow as represented

by expected payment claim submissions, not only payments received.

2.8.1 Fortnightly Expediting Report

The Contractor shall submit to the Project Manager by facsimile or email within four

(4) days after the middle and end of each month, a report on progress of any off-site

manufacturing activities of the Contractor during the previous half-month.

The fortnightly report shall state the current percentage progress of each major piece

of equipment as applies at that date.

Each report shall state the actual completion date for those activities completed in the

last reported period shall advise the anticipated completion date for each piece of

equipment and shall comment on any delay or variance with respect to scheduled

progress.

The Contractor shall also report his calculated overall completion percentage for each

Subcontract at each report date.

Monthly invoices may not be recommended for payment unless and until the end of

month status report for all off-site work is received.



2.9 Programme and Planning

2.9.1 General

The Contract programme, progress reports, subsequent updates, revisions and

supplementary programmes as detailed in this section are an essential part of the

project control system used by the Employer for managing the Works and in

monitoring the progress of the work under the Contract. Key Dates and Completion

Dates as defined in the Contract Data are incorporated into the programme.

2.9.2 Programme Submission

The Contractor’s Detailed Programme, which complies with the requirements as

indicated in the Works Information, shall be submitted in both hard and soft copy

forms. Microsoft Project is being used by the Employer for Planning on the Project.

The Contractor shall use a suitable computerised planning package, as accepted by

the Project Manager, which is compatible with Microsoft Project.

2.9.3 Programme network, structure and methodology

2.9.3.1 Network

The Critical Path Method (CPM) technique of planning and scheduling will be used for

the Project. The Contractor shall provide schedules showing the critical path(s),

together with a total float report for acceptance by the Project Manager.

The programme network shall have no fewer activities than the technical and

commercial breakdowns listed in the activity schedule.

Networks are constructed to reflect the possible sequences of activities using resource

scheduling to stagger the performance of activities into the most probable sequence.

The activity durations are estimated in working days and shall be realistic and based

on quantities and applied resources.

The calendars used are based on normal working hours per day and working days per

week or as prescribed by the Project Manager in accordance with the Project.



2.9.3.2 Structure and Methodology

The programme layouts shall take into account the approved Facility Breakdown

Structure (FBS) reflecting the manner the works are to be performed. The following

levels of programme are to be used for this project:

Level 1 Master Schedule - defines the major activities and interfaces between

engineering, procurement, fabrication and construction, transportation, installation,

and pre-commissioning, commissioning, and start-up. This is a high level summary

schedule, and is included in the monthly progress report.

Level 2 Project Schedule - summary schedules "rolled up" from the level 3

project schedule. The structure and layout will be in accordance with the FBS as

defined in the level 3 schedule.

Level 3 Project Schedule - detailed schedules, which are generated for tracking

and control of various activities and deliverables for all phases of the project. The

activities will be coded in accordance with the FBS. Various layouts and

corresponding filters can be developed to reflect the requirements of the Project

Leads and managers.

Level 4 Project Schedule - This detailed discipline speciality level programme is

developed and maintained by the Contractor and generated for tracking and

control of various activities and deliverables for all phases of the Project. This

programme utilizes the FBS structure and relates to the scheduled activities in the

pricing activity schedules or groups of activities. The programme represents the

day-to-day activities by discipline that are work unit based and become

summarized in the level 3 activities.

2.9.4 Progress Reporting and Reports

2.9.4.1 Reporting and Monitoring

To demonstrate the actual progress and forecast completion of the work under the

Contract the Contractor shall, on a weekly basis, update and submit to the Project

Manager the latest accepted programme and progress report including histograms

and s curves.



Monitoring and review of the progress of work under the contract shall consist of an

assessment of all activities currently in progress to determine percentage complete,

forecast completion dates, manning histogram showing plan verse forecast, deviations

from the target programme and actions required for remedy.

Weekly progress review meetings shall be conducted to report and assist control of

the work under the Contract.

2.9.4.2 Reports

Level 4 programme - updated weekly showing 2 separate bars for each task i.e.

the primary bar shall reflect the current forecast dates and the secondary bar the

latest accepted programme.

3 week look ahead schedule - in the same format as above updated and issued

weekly.

Manpower histogram - updated and issued weekly showing actual, forecast and

planned.

S-curves - updated and issued weekly showing actual % complete verses

planned % for the overall contract utilizing the earned values as calculated by the

detailed progress report.

Detailed progress report - updated and issued weekly utilizing a spreadsheet to

calculate earned progress of activities, as reflected on the level 4 programme,

based on installed quantities. Activities shall be weighted using man-hours. Report

shall indicate progress ‘this period’ and ‘progress to date’.

Weekly report - a narrative report consisting of an executive summary,

area/facility synopsis of work in progress and critical action items (top 10). The

report shall be accompanied with a 3 week look ahead schedule and s-curve.

Monthly report - a narrative status report submitted a week before the last

Friday of each month, or as required by the Project Manager. The report shall

include the following Planning information but is not limited to:

Summary of progress achieved during the reporting period

Latest updated programme

Latest Accepted programme

Project Milestones table – planned verses actual and forecast

Status and performance of on-site works

Status and performance of off-site works

Histograms and s-curves

Critical action items list (top 10)



Deviations from the current accepted programme and action plans to minimize

impact on Project key dates

2.10 Industrial Relations requirements

The Contractor shall comply with the Employer’s industrial relations policy

requirements.

3. PROCUREMENT

3.1 Code of Conduct

Transnet aims to achieve the best value for money when buying or selling goods and

obtaining services. This however must be done in an open and fair manner that

supports and drives a competitive economy. Underpinning our process are several

acts and policies that any supplier dealing with Transnet must understand and

support. These are:

The Transnet Procurement Policy Manual (PPM);

Section 217 of the Constitution - the five pillars of Public PSCM (Procurement

and Supply Chain Management): fair, equitable, transparent, competitive and cost

effective;

The Public Finance Management Act (PFMA);

The Broad Based Black Economic Empowerment Act (BBBEE); and

The Anti-Corruption Act.

Preferential Procurement Policy Framework Act (PPPFA)

This code of conduct has been included in this contract to formally apprise Transnet

Suppliers of Transnet’s expectations regarding behaviour and conduct of its Suppliers.

Prohibition of Bribes, Kickbacks, Unlawful Payments, and Other Corrupt PracticesTransnet is in the process of transforming itself into a self-sustaining State Owned

Enterprise, actively competing in the logistics industry. Our aim is to become a world

class, profitable, logistics organisation. As such, our transformation is focused on

adopting a performance culture and to adopt behaviours that will enable this

transformation.



1 Transnet will not participate in corrupt practices and therefore expects its

suppliers to act in a similar manner.

Transnet and its employees will follow the laws of this country and keep

accurate business records that reflect actual transactions with and

payments to our suppliers.

Employees must not accept or request money or anything of value, directly

or indirectly, to:

Illegally influence their judgement or conduct or to ensure the desired

outcome of a sourcing activity;

Win or retain business or to influence any act or decision of any

decision stakeholders involved in sourcing decisions; or

Gain an improper advantage.

There may be times when a supplier is confronted with fraudulent or corrupt

behaviour of Transnet employees. We expect our Suppliers to use our “Tip-

offs Anonymous” Hot line to report these acts. (0800 003 056).

2. Transnet is firmly committed to the ideas of free and competitive enterprise.

Suppliers are expected to comply with all applicable laws and regulations

regarding fair competition and antitrust.

Transnet does not engage with non-value adding agents or representatives

solely for the purpose of increasing BBBEE spend (fronting)

3. Transnet’s relationship with suppliers requires us to clearly define requirements,

exchange information and share mutual benefits.

Generally, Suppliers have their own business standards and regulations.

Although Transnet cannot control the actions of our suppliers, we will not

tolerate any illegal activities. These include, but are not limited to:

Misrepresentation of their product (origin of manufacture,

specifications, intellectual property rights, etc);

Collusion;

Failure to disclose accurate information required during the sourcing

activity (ownership, financial situation, BBBEE status, etc.);

Corrupt activities listed above; and

Harassment, intimidation or other aggressive actions towards

Transnet employees.

Suppliers must be evaluated and approved before any materials,

components, products or services are purchased from them. Rigorous due



diligence is conducted and the supplier is expected to participate in an

honest and straight forward manner.

Suppliers must record and report facts accurately, honestly and objectively.

Financial records must be accurate in all material respects.

Conflicts of Interest

1. A conflict of interest arises when personal interests or activities influence (or

appear to influence) the ability to act in the best interests of Transnet.

Doing business with family members

Having a financial interest in another company in our industry

3.2 Measurement and Payment

When the Project Manager certifies payment (see ECC3 Clause 51.1) following an

assessment date, the Contractor complies with the Employer’s procedure for invoice

submission.

The invoice must correspond to the Project Manager’s measurement of work

completed in full and the amount due to the Contractor as stated in the payment

certificate.

The invoice is presented as an original.

The Contractor will have been required to submit all documents as required by the

Transnet Group Supplier Declaration Form, prior to any payments being made.

3.2.1 The Tax Invoice States the Following:

Name of the Contractor as it appears in the tender documentation;

Tax Invoice addressed to Transnet National Ports Authority;

Transnet National Ports Authority’s VAT No: 4720103177;

Tax Invoice number;

The Contractor’s VAT Number;

The Contract number;

The tax invoice is to be accompanied by statement;

The VAT registration number of the Employer;

The amount paid to date;



The value of the tax invoice split into payment activities as per the Conditions of

Contract;

Any retention monies to be deducted from the tax invoice;

Any interest payable;

Proof of ownership of materials supplied;

The Contractor submits pro-forma copies of the tax invoices to the Project Managers

administrator for review and approval on or before the last working day prior to the 20 th

day of each month. The Contractor submits the approved tax invoices to the

Employer’s designated representative on or before the last working day prior to the

25th day of each month.

3.2.2 The Tax Invoice Contains the Supporting Detail

Calculation of the price of work done to date by reference to the Bill of Quantities

and agreed Compensation events.

Calculations and drawings where necessary to allow the Project Manager to

assess the value of work done.

Summary sheet of manning

Summary of progress covered by invoice

3.2.3 Presentation of Tax Invoices

The invoice is presented either by post or by hand delivery.

3.2.3.1 Tax Invoices submitted by hand are presented to:

Transnet National Ports Authority

Bayvue Centre

Port of Saldanha

For the attention of the Procurement Manager.

3.2.3.2 Tax Invoices submitted by post are to be delivered to:


Private Bag X1

Saldanha Bay



7395

For the attention of Procurement Manager.

3.2.4 Payment

The Contractor is paid within 30 days of the date of the submission of the approved

tax invoice.

The Contractor ensures that the Employer has his correct banking information to make

the transfer.

All payments are provisional and subject to audit.

The Contractor preserves its records for such a period as the Department of Internal

Revenue may require, but in any event for not less than five years.

The Employer deducts any amount owed by the Contractor to the Employer from any

amount payable by the Employer to the Contractor.

3.3 People

The Contractor complies with the PIRPMP as stated in the Employer’s industrial

relations requirements.

The Contractor performs the works having due regard to the PLA that are

negotiated between the Employer and the appropriate trade unions on this

contract;

The Contractor complies with the requirements of the IRCC involving the

engineering construction Contractors engaged (including all future Contractors) by

the Employer.

The PIRM is responsible for ensuring that the Contractor complies with the

PIRPMP. The PIRM acts on behalf of the Project Manager. The PSIRM is

responsible for IR (to include the PLA) on the Site and Working Areas and reports

to the Project Manager.

The SIRM is responsible, inter alia, for day-to-day IR on the Site and Working

Areas through the implementation of the PIRPMP. The SIRM reports directly to the

PSIRM and the Project Manager.



3.3.1 Where the Contractor employs a Subcontractor who constructs or installs part of the works or

who supplies Plant and Materials for incorporation into the works which involves a

Subcontractor operating on the Site and/or Working Areas, then the Contractor

ensures that any such Subcontractor complies with the PIRPMP (described under

paragraph 4.3 of the Works Information) as appropriate and that the subcontract

documentation places back-to-back obligations on the Subcontractor which reflect the

Contractor’s obligations under the PIRPMP, all within the Contractor’s Quality

Management System as per paragraph 2.5 of the Works Information.

3.3.2 The Contractor requires a Subcontract, where an NEC contract is used, to state the same

main option B as this contract between the Contractor and the Employer for the

following elements of the works:

Earthworks

Quality control

Concrete works

3.4 Plant, Materials and Equipment provided by Contractor

All plant, materials and equipment required for the execution of the works, with the

exception of plant and materials supplied by the Employer, shall be supplied by

Contractor.

The Contractor shall provide a list of equipment (included) upon site establishment.

3.4.1 Quality

The Contractor provides Plant and Materials for inclusion in the Works in accordance

with SANS 1200A sub-paragraph 3.1, unless otherwise stated elsewhere in the Works

Information provided by the Employer. All Plant and Materials are new and unused,

unless the use of old or refurbished goods and/or materials are expressly permitted as

stated elsewhere in this Works Information or as may be subsequently instructed by

the Project Manager.

Where Plant and Materials for inclusion in the Works originate from outside the

Republic of South Africa, all such Plant and Materials are new and of merchantable



quality, to a recognised national standard, with all proprietary products installed to

manufacturers’ instructions.

The Contractor replaces any Plant and Materials subject to breakages (whether in the

Working Areas or not) or any Plant and Materials not conforming to standards or

specifications stated and notifies the Project Manager and the Supervisor on each

occasion where replacement is required.

Equipment which the General Machineries Regulations of the Occupational Health

and Safety Act 85 of 1993 require special certificates and permits to operate and for

the operators shall be catered for by the Contractor. This documentation shall be

submitted for acceptance by the Project Manager prior to using the Equipment on the

Site and/or Working Areas.

3.5 Protection and Control of Plant, Materials and Equipment

The Contractor at all times, provides protection for all Plant, Materials and Equipment

from damage or loss due to weather, fire, theft, unexplained disappearance or other

similar casualty.

4. CONSTRUCTION AND COMPLETION OF THE WORKS

4.1 Temporary Works, Contractor’s Sites, Site Services and Construction Constraints

4.1.1 Temporary Works

The Contractor is responsible for all temporary works and dewatering requirements

during the contract.

4.1.2 Contractor’s Sites and Site services

4.1.2.1 Employer’s Site entry and security control, permits, and Site regulations

The Contractor shall comply with the requirements of the Employer with regard to site

entry. The Employer will provide the required ID access cards to the relevant



employees of the Contractor for site access. No charge will be made for initial issues,

but the replacement of lost or damaged cards will be charged for.

4.1.2.2 Restrictions to access on Site, roads, walkways and barricades

Access to site for Contractor’s employees will be in line with the stipulated working

hours as per the PIRPMP. Access outside of these hours shall be by prior

arrangement with the Project Manager by the Contractor.

The Contractor shall use the roads in accordance with SMP and national Road Traffic

Regulations.

4.1.2.3 Contractor’s site establishment

The site for the Contractor’s Site Establishment is to be within the Contractor’s

working area boundary as shown on the site layout drawing. The Contractor may

establish his offices, lay down area, stores, repair shops, casting yards and batch

plant on his site within the site boundary. The Contractor shall ensure that the site

establishment area has a suitable security fence and the necessary access gates and

control.

All preparation and fencing done by the Contractor shall be to his account. The site

establishment area shall be clearly sign posted and be compliant with the relevant

safety regulations and restrictions that might be in place until the Contractor has de-

established from site. The site establishment layout must be approved by the Project

Manager or his duly appointed representative.

4.1.2.4 Site Services and Procedures

The position of existing supply connection points for electricity, water and land line

telephone will be indicated by the Project Manager to the Contractor. The Contractor

shall make his own arrangements for the connection of such services to his work site,

for his use during construction. Where such service usages are purchased from the

Port, the applicable tariffs will be those that the Local Authority charges the Port.

The cost of meters, connections, and all other usage costs associated with the

provision of services shall be to the Contractor’s account.



The Employer will not provide any security for the works for the duration of the

Contract and shall not be responsible for any damage and/or losses incurred by the

Contractor in this regard.

4.1.2.5 Toilets

The Contractor shall provide, maintain, move to new positions as required, and finally

remove, proper portable toilets of sufficient number at his cost. Toilets shall be

properly constructed and placed in suitable positions and maintained in a clean and

sanitary working condition. Where no suitable connection to a sewerage system is

feasible, conservancy tank or chemical type toilets may be used. The Contractor must

make his own arrangements with the Local Authority for the disposal of night soil at his

cost.

4.1.2.6 Housing

Housing on site, at the Contractor camp or in the Port area will not be permitted.

4.1.2.7 Temporary lighting and fencing

The Contractor will provide temporary lighting and fencing around every section

occupied by him during the contract. Such fencing will demarcate and secure the

construction area at each stage, and shall be erected before work starts in that area

and be removed only upon completion of that area and re-erected as work proceeds.

The Contractor must include for all costs for such lighting and fencing, including

access control into and out of these restricted areas. The Project Managers

acceptance must be obtained for the use of any temporary lighting on the site due to

the impact that this may have on vessel traffic in the harbour and/or interference with

surrounding areas.

4.1.2.8 Clearing of site after completion

The Contractor shall, within two months of the Completion Date, completely remove

from site all his plant, material, foundations and other structures erected, stores and

temporary office accommodation or any other asset belonging to him and leave the

site in a tidy condition to the satisfaction of the Supervisor. No excess or discarded

materials, plant or stores may be buried or dumped within the port boundary.



Demolition of all temporary structures, surfaces etc., shall be first approved by the

Supervisor prior to the work being carried out.

4.1.3 Existing Services in Works Areas

The Contractor is required to liaise with the Supervisor and establish as close as

possible, the location of the various existing services situated within the Works Area,

and record all such information on a suitable “marked-up” drawing for reference at all

times. As far as possible, existing services have been shown on the drawings included

in this contract. The drawings showing the existing services are supplied as a guide

only.

The Contractor shall consult the Supervisor prior to undertaking any excavation work.

The Contractor must thereafter exercise due care and attention in carrying out the

agreed excavation work as may be directed by the Supervisor to avoid damage or

disruption to existing services.

The Contractor shall be liable for all claims arising out of any damage caused by such

excavation if the Contractor fails to exercise the requisite care and attention in carrying

out the excavation.

4.1.4 Danger of Contact with Electrical Conductors

The Contractor, shall before commencement of any work, ascertain from the

Supervisor whether any live overhead or underground electrical cables are affected by

the Works and he shall ensure that all precautionary measures required by the

Supervisor are strictly observed.

4.1.5 Work on, over, under or adjacent to railway lines or near high voltage equipment

All work on, over, under or adjacent to railway lines and near high voltage equipment

shall comply with Transnet Limited specifications.

4.1.6 Existing Structures



The Contractor will be held responsible for any damage to existing structures and

services caused by him during the execution of this Contract, fair wear and tear

excluded, and shall repair damage to the satisfaction of the Supervisor before

completion of the works.

For this purpose a joint inspection with the Supervisor and the Contractor will be

carried out prior to commencement of the works and any existing damage noted.

Repair work to damaged existing structures and services may be carried out during

the contract period or during the defect correction period if so authorised. The

Contractor will be required to conduct a photographic site survey of the occupied area

showing existing structures and services. This report must be submitted to the

Supervisor for acceptance and will be used in assessing the damages to structures

and services if applicable.

4.1.7 Co-operation with other Parties

The Contractor will not have sole possession of the works areas. The Contractor shall

co-operate with the Port authorities and other common users of the Port of Saldanha

in regards to site occupation and access. In this regard the Contractor is advised that

the Port authority may need to make use of the existing Quay in the event of an

emergency.

The Contractor shall not commit or permit any act that may interfere with the

performance of work by any of the other parties and shall carry out work in liaison with

the Project Manager.

4.1.8 Blasting in the Harbour Area

No blasting operations shall be carried out in the harbour area, without prior

application and the written consent of the Project Manager.

4.1.9 Working of the Port

The fullest collaboration between the Contractor, the Project Manager and

establishment Terminal Operator is essential with regard to site access, operations

and working of the port.

The Contractor shall ensure that all his construction labour, plant and equipment

remains within the boundaries of his allocated construction area.



The Contractor shall ensure that any staff, labour, equipment or plant moving outside

his allocated construction site does not obstruct the normal operation of the port and

to this end allocated access routes must be coordinated with the Project Manager. All

staff and labour working within the port area must comply with TNPA and TPT

operational safety requirements and be equipped with all necessary protective

clothing, equipment, high visibility apparel and floating apparel when working within

two meters of the quay wall.

4.2 “Approved for Construction” drawings and specifications

The Contractor Provides the Works using only drawings and specifications marked or

stamped “APPROVED FOR CONSTRUCTION” by the Employer.

In order to maintain the Accepted Programme, the Contractor performs only that

portion of the works outside the areas marked “HOLD” on the “APPROVED FOR

CONSTRUCTION” drawings and specifications until revised “APPROVED FOR

CONSTRUCTION” drawings and specifications are received with the “HOLD”

markings deleted.

4.3 As Built Drawings

4.3.1 As-built Drawings

The Contractor shall at all times keep one complete set of drawings available at site

for mark-up purposes. This set of drawings shall be regularly marked-up in red ink by

the Contractor to reflect the latest as-built situation. After completion of the relevant

part of the works, the completed marked-up drawing shall be handed over to the

Project Manager who will update the necessary as-built drawings.

Any changes to the construction drawings issued shall be communicated and

approved in written site instruction before construction.

5. PLANT AND MATERIALS, STANDARDS AND WORKMANSHIP

5.1.1 Specifications and Standards



5.1.1.1 Employer’s General Specifications

The Contractor to comply with specifications as listed below. The requirements are

contained in Annexure A attached hereto:

Health and Safety Requirements:

Safety, Health & Environmental Specification (Annexure A1)

5.1.1.2 Standardised Specifications

The latest edition of the Standardised Specification SANS 1200, including all

references, TMH, TRH and BS EN series specifications are applicable to this contract.

The following, not necessarily comprehensive, list of specifications are referred to in

the Works Information:

SANS 996-1 Components of Pressure Pipe Systems Part 1: PVC-U

Pressure Pipe Systems

SANS 1083: Aggregates from natural sources: Aggregates from concrete

SANS 1491-1:2005: Portland cement extenders - Part 1: Ground granulated blast

furnace slag

SANS 1491-2:2005: Portland cement extenders - Part 2: Fly ash

SANS 1491-3:2005: Portland cement extenders - Part 3: Silica Fume

SANS 50197-1:2000: Cement Part 1: Composition, specifications and conformity

criteria for common cements

SANS 5862-1: Concrete Tests – Consistence of freshly mixed concrete –

Slump Test

SANS 5862-2: Concrete Tests – Consistence of freshly mixed concrete –

Flow Test

SANS 1200 A: General

SANS 1200 AB: Engineers office

SANS 1200 C: Site Clearance

SANS 1200 D: Earthworks

SANS 1200 DB: Pipe Trenches

SANS 1200 G: Concrete (Structural)

SANS 1200 LC: Cable ducts

SANS 1200 LE: Storm water drainage



SANS 1200 M: Roads (General)

The term “project specification” shall mean “Employers Works Information” wherever it

appears in these standardised specifications.

Should any requirements of this Works Information conflict with the requirements of

the Standardised Specification, the requirements of this Works Information shall

prevail.

5.1.2 Variations to Standardised Specifications

5.1.2.1 Identified and Defined Terms

So as to avoid confusion, original SANS 1200 terms such as “Contractor, The

Engineer, Material, Plant, Measurement and Payment”, etc. have deliberately not

been substituted with “Contractor, Project Manager, Supervisor, Plant and Materials,

Equipment, Pricing Assumptions”, etc as per the ECC3, except where the context is

unclear. For the purpose of variations to standardised specifications, these terms

should be interpreted in their original SANS 1200 context.

5.1.2.2 Variations to SANS 1200 A: General

The requirements are contained in Annexure B1: Variations to SANS 1200 A: PSA:

General.

5.1.2.3 Variations to SANS 1200 AB: Engineer’s Office

The requirements are contained in Annexure B2: Variations to SANS 1200 AB:

PSAB: Engineer’s Office.

5.1.2.4 Variations to SANS 1200 G: Concrete

The requirements are contained in Annexure B3: Variations to SANS 1200 G:

PSG: Concrete.

5.1.3 Particular Specifications

5.1.3.1 Demolition Works



The requirements are contained in Annexure C1: Demolition Works.

6. LIST OF DRAWINGS

TNPA DRAWING No. DRAWING TITLE

SBH – 06T - 1000- 001 - 01 General Arrangement

SBH – 06T - 1000- 002 - 01 Retention Pond

SBH – 06T - 1000- 003 - 01 Box Channel Layout

SBH – 06T - 1000- 004 - 01 Box Channel

7. LIST OF ANNEXES

Annexes No. Description

A Employer’s General Specifications

B Variations to SANS Standard Specifications

C Particular Specifications (Civil Works)



PORT OF SALDANHA

PROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS AT THE PORT OF SALDANHA

TENDER NUMBER: TNPA686

C3.2 ANNEXES



NEC3 Engineering & Construction Contract (ECC3)


A DIVISION OF TRANSNET SOC LTD(Registration No. 1990/000900/30)

TENDER NO TNPA 686

PORT OF SALDANHAPROVISION OF STORMWATER AND ENVIRONMENTAL SYSTEMS

ANNEXTURE AEMPLOYER’S GENERAL SPECIFICATIONS



PORT OF SALDANHA



ANNEXURE A

Content:

Annexure Description

A1 Safety, Health & Environmental Specification






TENDER NO TNPA 686


ANNEXTURE BVARIATIONS TO SANS STANDARD SPECIFICATIONS



PORT OF SALDANHA



ANNEXURE B

Content:


B1 PSA - General

B2 PSAB - Engineers Office

B3 PSG - Concrete






TENDER NO TNPA 686


ANNEXTURE CPARTICULAR SPECIFICATIONS – CIVIL WORKS



PORT OF SALDANHA



ANNEXURE C

Content:


C1 Demolition Works


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