10-Nov-15 CiCS Development Portfolio – Portfolio of Projects: Page 1 of 4

CiCS Development Portfolio Definition 2015 Portfolio of Projects Defining the portfolio of projects, with associated scheduling chart. NB This is a dynamic section of the Development Portfolio Definition which is updated throughout the year.

1 Projects Statuses: Possible à Proposed by SAG à Accepted by SSB à Approved to Start à Starting à Live [or On Hold] à Closing à Closed Projects with a pre-active status are in table 3 below, those with an active status are in this table, and closed projects are in table 2 below. Service Advisory Groups: BA (Business Activities), C&C (Communication & Collaboration), CI (Corporate Information), HS&T (Help, Support & Training), Infr (Infrastructure), L&T (Learning & Teaching), R&I (Research & Innovation)

Project Status Purpose Manager Sponsor Customer/

Business Visionary

PPU Liaison Service Advisory Group/s [Interested]

Learning & Teaching Student Reprographics Live To improve student access to integrated print, copy and scan

facilities by replacing the existing fleet of student printers and photocopier/scanners with a network of multi-functional devices (MFDs).

Rene Meijer Yvonne Beach Patrice Panella Simon Geller L&T [BA]

VLE Review 2016 Starting To review the role of the VLE in the University and determine policies about the use of the VLE, defining what students can expect and expectations of teaching staff. It will review VLE software solutions including distance learning software and make a recommendation for software solution options that could support the policy decisions.

Pablo Stern Wyn Morgan Chris Attwell L&T

Research & Innovation Integrated Research Information Systems

Live To rework our existing research management systems (URMS, CARMA and the range of web based workflows provided by RIS) to both address usability and process issues and to provide a properly integrated, manageable and extensible system.

Simon Geller John McAuley Deborah McClean

Darren Stevens R&I

Communication & Collaboration Alumni Portal Starting To create a secure portal for alumni to readily gain access to

relevant information and services, and enhance engagement with the Alumni Office, Careers and academic departments, who will have improved, shared alumni data.

Chris Smith Miles Stevenson Chris Attwell C&C

Digital Media Hosting Live To create a common repository for digital media which may be deployed through various channels such as iTunesU, MOOCS, MOLE etc

Darren Stevens Wyn Morgan Chris Stokes Jacqui Robinson

Simon Geller C&C [L&T]

10-Nov-15 CiCS Development Portfolio – Portfolio of Projects: Page 2 of 4

Project Status Purpose Manager Sponsor Customer/ Business Visionary

PPU Liaison Service Advisory Group/s [Interested]

Enquirer & Applicant Portal Live To enable enquirers and applicants to engage with the University online via a portal which will give targeted communications, calls to action and access to systems as part of the enquirer and applicant processes.

Simon Geller Christina Edgar Sarah Bramall Pablo Stern C&C [CI]

Website Improvement Live To review the management of web content across the University and propose improvements to policies and processes and systems to support those.

Simon Geller Chris Sexton Jacqui Robinson & Steve Thompson

Darren Stevens C&C

Help & Support Corporate Information Business Intelligence/Management Information Solution

Live To deliver a new Business Intelligence/Management Information service including forecasting, modelling and improved dashboard functionality (eg MI View) with drill down to source data.

Darren Stevens Mike Hounslow Tony Strike Chris Attwell CI

Learning Management System

Approved To implement a single, University-wide LMS as the place for all development activity to be accessed, recorded and reflected upon.

CI

Mobile Attendance Monitoring

Starting To pilot automatic student attendance monitoring via mobile device apps and location beacons.

Tom Jenkins Pablo Stern CI [L&T]

Student eFile Live To create a system for holding electronic documents linked to the student record.

Roddy Flynn Andrew West Anna Kingston Chris Attwell CI

Student Systems Live To review student administration processes, specify overall requirements, assess available commercial and in-house options. Phase 2 to procure a new system and prepare for implementation.

Chris Attwell Andrew West Exec Sponsor: Shearer West

Chris Sexton Pablo Stern CI [L&T]

Infrastructure Identity Management Approved To put in place processes and procedures to ensure that members

of the University have appropriate and timely access to the services provided by the organisation, and that conversely those who are not members do not.

Inf [C&C, CI]

Business Activities University Branded Gifts & Merchandise

On Hold To ensure all customers experience a consistent service and to improve the buying experience of all University branded gifts and merchandise.

Andy Turner Simon Geller BA

10-Nov-15 CiCS Development Portfolio – Portfolio of Projects: Page 3 of 4

2 Projects closed this year

Project Status Purpose Manager Sponsor Customer PPU Liaison Service Advisory Group/s [Interested]

Admissions Auto Emails Closed To enable the University to send mass personalised emails to our potential students

Darren Stevens Christina Edgar Sarah Bramall Chris Attwell CI [C&C]

Confirmation of Acceptance to Study

Closed To implement significant changes to the CAS assigning process in order to improve overall efficiency, customer service and staff experience.

Pablo Stern Christina Edgar Lynsey Hopkins

Darren Stevens CI [L&T]

Programme Information Closed [Taken over PROMS and OPMS] To develop and implement an online system and processes to better manage all information relating to UG and PGT academic programmes, easily accessible by both academic departments and professional services staff.

Darren Stevens Anne Peat Louise Woodcock

Pablo Stern L&T [CI]

Research IT Closed To improve and develop the mechanisms by which CiCS delivers the IT infrastructure required to support research activity at the University of Sheffield, including hardware such as networking, storage and compute and softer aspects such as requirements analysis, advice, guidance and training, resourcing and sustainability.

Martin Rapier Robert Freckleton

John McAuley Simon Geller R&I

SAP Mobile Closed To investigate and implement methods of delivering SAP functionality to mobile devices.

Neil Campbell Chris Sexton & Andrew Wood

Emma Chipchase & David Bebbington

Chris Attwell CI

SHIP (Sheffield HE Achievement Record Implementation)

Closed To augment the University Transcript with verifiable, non-academic student achievements and produce the HEAR for each individual student on graduation, and make it available for several years thereafter.

Anne Rodgers Anne Peat Helen Grindley Darren Stevens L&T [CI]

10-Nov-15 CiCS Development Portfolio – Portfolio of Projects: Page 4 of 4

3 Potential/Proposed/Future Projects Statuses: Possible à Proposed by SAG à Accepted by SSB

Project Status Purpose Contact Service Advisory Group/s [Interested]

Managed Mac Service Possible To provide a Managed Mac Desktop service on similar lines to the Managed PC Desktop service. Dave Surtees L&T, Infr

myEcho Upgrade Possible To make lecture capture available in a greater number of teaching spaces and to provide advice and support for academics on effective ways to incorporate it into their teaching.

Dan Courtney L&T

Recruitment and Outreach Data

Possible To provide a central system for collating, recording and assessing data for the Widening Participation Research and Evaluation Unit (WPREU) and Outreach and UK/EU Recruitment (RECOA) teams.

Anne Rodgers CI

Research Asset Register Possible To create a research asset register, following the RIS project on this. Martin Rapier R&I

Research Data Management Archive Infrastructure

Possible To develop/procure/sign up to and implement a research data archive to meet the University's requirements for RDM, in conjunction with the Library and RIS

Martin Rapier R&I

Service Oriented Architecture

Possible To pull together disparate architectures and systems. John McAuley Infr [CI]

Timetable Display Screens Possible To display up to date information about room bookings particularly outside of rooms that students may wish to make use of when not booked for teaching, and to display other appropriate information.

Cliff Alcock L&T

UCard Replacement Possible To introduce a replacement for the UCard which will provide more comprehensive functionality. Dave Surtees CI

Unified Comms Possible To implement unified communications, which enables access through one interface to email, telephony, voice-mail, video conferencing, fax, instant chat and presence awareness.

Rob Needham C&C [Infr]