Choosing Clerkship Choosing Clerkship ElectivesElectives

Terri Blevins, M.A., Career DevelopmentTerri Blevins, M.A., Career DevelopmentOffice of Clinical EducationOffice of Clinical Education

January, 2008January, 2008

Required RotationsRequired Rotations

Medicine I & IIMedicine I & II SurgerySurgery OB/GYNOB/GYN Health Care CenterHealth Care Center Community ClinicCommunity Clinic Rural ClinicRural Clinic OMMOMM PediatricsPediatrics PsychiatryPsychiatry Community Hospital I & IICommunity Hospital I & II Emergency MedicineEmergency Medicine

Required ElectivesRequired Electives

2 Primary Care Electives in:2 Primary Care Electives in:

• General Internal MedicineGeneral Internal Medicine• Family Practice/OMMFamily Practice/OMM• General PediatricsGeneral Pediatrics• OB/GYNOB/GYN• Emergency MedicineEmergency Medicine

ElectivesElectives

5-6 Other Electives5-6 Other Electives

Have one mandatory vacation monthHave one mandatory vacation month May use one elective for 2May use one elective for 2ndnd

vacation monthvacation month May do electives with ANY board May do electives with ANY board

eligible or board certified DO or MDeligible or board certified DO or MD 1 elective can be in Research or 1 elective can be in Research or

EducationEducation

ElectivesElectives

May utilize elective rotations of May utilize elective rotations of your choosingyour choosing

Must file required paperwork for Must file required paperwork for each elective, including vacationeach elective, including vacation

Rotations may not be less than Rotations may not be less than one month in length, except for one month in length, except for two split rotations of 2 two split rotations of 2 consecutive two-week rotationsconsecutive two-week rotations

Required PaperworkRequired Paperwork

Clinical Education requires you to Clinical Education requires you to complete and turn in Application complete and turn in Application for Elective Rotation for Elective Rotation

at leastat least 6 weeks prior to the 6 weeks prior to the beginning of the rotationbeginning of the rotation

Application requires approval Application requires approval and signature of the physician and signature of the physician

Also requires DME signature if Also requires DME signature if student is to see patients in student is to see patients in hospitalhospital

Paperwork PolicyPaperwork Policy

Failure to submit paperwork Failure to submit paperwork

at least 6 weeks in advance of the at least 6 weeks in advance of the startstart

of the rotation may result in one of the of the rotation may result in one of the following actions:following actions:

• Clinical Education will assign you a Clinical Education will assign you a rotationrotation

• May require you to use the month as May require you to use the month as vacationvacation

• May extend your graduation dateMay extend your graduation date

Rotation site may require Rotation site may require additional paperworkadditional paperwork

Keep a folder with the following information in it:Keep a folder with the following information in it:

Background check Background check HIPAA certification HIPAA certification ACLS and BLS cards ACLS and BLS cards Board scores Board scores Official transcripts Official transcripts Personal insurance and Malpractice insurance Personal insurance and Malpractice insurance

verification verification Immunization records, include yearly TB skin testImmunization records, include yearly TB skin test Blood tests which would include Measles, mumps, Blood tests which would include Measles, mumps,

rubella, varicella, Hep B SAg, Hep B Ab, and Heb C rubella, varicella, Hep B SAg, Hep B Ab, and Heb C Ag Ag

Also keep extra site evaluations, clerskship Also keep extra site evaluations, clerskship evaluations, application for elective rotation evaluations, application for elective rotation

Passport sized photos Passport sized photos

Rotation site may require Rotation site may require additional paperworkadditional paperwork

May also require a Memo of May also require a Memo of Understanding (MOU) Understanding (MOU)

Separate application/feeSeparate application/fee SignaturesSignatures Please contact Clinical Education Please contact Clinical Education

if you need assistanceif you need assistance

IN OTHER WORDS, IT TAKES IN OTHER WORDS, IT TAKES TIME TO SCHEDULE AND TIME TO SCHEDULE AND PROCESS AN ELECTIVEPROCESS AN ELECTIVE

So…how does it work?So…how does it work?

3rd year:3rd year:• 4 one-month rotations at Core 4 one-month rotations at Core

Teaching Hospital (Medicine 1 & Teaching Hospital (Medicine 1 & 2, Surgery, OB/GYN)2, Surgery, OB/GYN)

• Also Health Care Center, Peds, Also Health Care Center, Peds, Psychiatry, Family Medicine Psychiatry, Family Medicine Clinic, Rural Clinic, OMMClinic, Rural Clinic, OMM

44THTH Year YearRequired: ER, Community Hospital (2 Required: ER, Community Hospital (2

consecutive months)consecutive months)JulyJuly• one week Step II Board Review one week Step II Board Review • a required Mock PE exama required Mock PE exam• Register for the matchRegister for the matchSept-Dec Sept-Dec • Key time for interviewing Key time for interviewing JanuaryJanuary• submit Rank Order Listsubmit Rank Order ListIf you are interested in a specialty that has an If you are interested in a specialty that has an

“early match” the time frame is condensed “early match” the time frame is condensed even moreeven more

How do I find an How do I find an elective?elective? Other students Other students Personal or professional contactsPersonal or professional contacts Alumni – a list of willing Alumni – a list of willing

physicians are listed on the physicians are listed on the Career Development Website: Career Development Website: www.healthsciences.okstate.edu/www.healthsciences.okstate.edu/college/clinical/career/explore.cfcollege/clinical/career/explore.cfmm

How do I find an How do I find an elective?elective? DO-Online opportunities: DO-Online opportunities:

http://opportunities.osteopathic.ohttp://opportunities.osteopathic.org/index.htmrg/index.htm

FREIDA:FREIDA:http://www.ama-assn.org/ama/puhttp://www.ama-assn.org/ama/pub/category/2997.htmlb/category/2997.html

AAMC website: AAMC website: http://http://www.aamc.org/students/medstuwww.aamc.org/students/medstudents/electives/start.htmdents/electives/start.htm

Steps in scheduling Steps in scheduling electiveselectives

Contact person or office specified by the Contact person or office specified by the information sourceinformation source

Prepare student part of the application, Prepare student part of the application, gather any necessary materialsgather any necessary materials

Prepare Application for Elective Rotation Prepare Application for Elective Rotation form and get appropriate signaturesform and get appropriate signatures

Submit to Clinical EducationSubmit to Clinical EducationAt least 6 weeks prior to the start of the At least 6 weeks prior to the start of the

rotationrotation Be sure and verify that Clinical Be sure and verify that Clinical

Education has received your paperwork!Education has received your paperwork!

Tips…Tips…

If at all possible, get evaluation If at all possible, get evaluation paperwork completed before the paperwork completed before the end of your rotationend of your rotation

June, July and August is time for June, July and August is time for exploring options if you are still exploring options if you are still undecidedundecided

Sometimes a program you are Sometimes a program you are interested in will want you to interested in will want you to rotate with them more than oncerotate with them more than once

Tips…Tips…

September-December, rotate at sites September-December, rotate at sites where you are interested in doing where you are interested in doing residency. Many of them will interview residency. Many of them will interview you while you are on rotation with you while you are on rotation with them.them.

Need flexibility to interview with other Need flexibility to interview with other programsprograms

Can schedule some week-end Can schedule some week-end extracurricular activities, if you want to extracurricular activities, if you want to learn about a program but don’t have learn about a program but don’t have time to rotate with themtime to rotate with them

Tips…Tips…

It is impossible for medical students It is impossible for medical students to gain exposure to all specialtiesto gain exposure to all specialties

Career planning NOW is importantCareer planning NOW is important Use Careers in Medicine for self-Use Careers in Medicine for self-

assessment, specialty researchassessment, specialty research Take advantage of shadowing, early Take advantage of shadowing, early

clinical experience opportunitiesclinical experience opportunities ““Informational Interview”Informational Interview”

Questions?Questions?

Upcoming EventsUpcoming Events

Feb 5 – Feb 5 – Writing A CVWriting A CV Mar 12 – Mar 12 – Debt Debt

Management/Financial Management/Financial Planning (tentative)Planning (tentative)

Mar 7 – Mar 7 – Residency Fair (AM)Residency Fair (AM) Mar 7 -- Mar 7 -- Match Information Match Information

Session (PM)Session (PM) April 4-11– April 4-11– BLSBLS May 12-16- May 12-16- ACLSACLS

If you need help…If you need help…

Johnathan Franklin, MSJohnathan Franklin, MS

Director of Clinical EducationDirector of Clinical Education

Terri Blevins, MATerri Blevins, MA

Career Development SpecialistCareer Development Specialist

Noreen PhillipsNoreen Phillips

Program Specialist, Clinical EducationProgram Specialist, Clinical Education