KENYA ELECTRICITY GENERATING COMPANY

CHIEF TRANSPORT OFFICER

Job Details

Job Title: Chief Transport Officer Supervisor/Manager Title: Admin Manager

Division: Human Resource & Administration Department: Administration

Section: Transport Station: Stima Plaza

Job Summary

Reporting to the Administration Manager, the jobholder is responsible for fleet maintenance and transport logistics services. Ensure planning coordination and standardization of transport activities in the business area.

Key Duties

Duty/responsibility Percentage of time (%)

Ensure optimal availability of transport services – by establishing and running efficient and effective service and maintenance programs.

Responsible for fleet maintenance, logistics, scheduling procurement and disposal of vehicles, optimisation of requirements.

Prepares draft policy, systems procedures and operational standards of optimal performance.

30

Logistics and operational efficiency – effective scheduling of resources including, stock of spares drivers, vehicles, operating processes including car hire and taxi services to supplement transportation.

30

Management of contracted services – Identifying and specify needs establish outsourced services plan establish and maintain effective contracts. Monitor and control qualify of services to ensure there is value for money

10

Reporting for continual improvement while flagging opportunities for improvement including retirement of uneconomical fleets.

20

Overall planning coordination and standardisation of transport activities in the company. This includes projections of companywide capital budget for transport and alignment of processes with the company strategy.

Management of sectional staff

Ensuring statutory compliance for company fleet

10

Management of transport budget

Occasional Duties

Hold duties of administration managers when on leave or out of office including preparation of circulars to directors for various technical items.

Member of the inspection and Acceptance committee as secretary

Staff Responsibility

Responsibility

9 Direct reports

Equipment

The job holder ensures operational efficiency of fleet of vehicles

H/she has been provided with a desktop computer and printer to facilitate performance of the assigned duties.

Stock

The job holder receives spare parts for fleet and fuel from suppliers

Finances

The job holder is responsible for capital budget 200M, recurrent expenditure 50M

Judgement and Decision-Making

Administration Manager

Chief Transport Officer

6 Area Transport Officers

Transport Maintenance

Officer

Transport Logistics Officer

Administrative Assistant

(1)

The job holder has responsibility for all fleet and vehicle matters. H/she can provide technical advice on technology.

H/she can provide recommendations on staff that perform well and can take disciplinary action to staff.

Educational Requirements

a) Bachelor of Science Degree in Mechanical Engineering or equivalent b) Diploma in Transport and Logistics is an added advantage. c) Relevant professional qualifications and membership to relevant professional body

is a further added advantage

Related Job Experience/Qualifications

At least seven (7) years experience in logistics and fleet management, three (3) of which must be in a busy environment at a Senior Officer level.

Additional Skills Technical knowledge audibility

Understanding of regulations relating to vehicles health & safety

Basic financial management skills

People Management

Oral & written communication skills

Interpersonal skills

Analytical skills

IT skills (applications)

Planning skills (Quick decision making)

Contacts

Internal contacts:

Accountant – Frequently

Supply chain officers – Frequently

Transport Users - Frequently

External contacts:

Suppliers & service providers –Frequently

Government & Govt Agencies, KRA, GVCU, Ministry - Frequently

Work Environment

This is an indoor 80% and outdoor 20% based position. The job holder is subject to moderate hazards and moderate physical demands. H/she experience severe disruption to leisure.

Additional Information