Exhibitor & Corporate Advertising Information Packet

October 11-14, 2018 | Chicago, IL

Chicago Marriott Downtown Magnificent Mile

Annual Lynn Sage BreastC a n c e r S y m p o s i u m20 th

Lynnsagebreastcancer.org

2

The 20th Annual Lynn Sage Breast Cancer Symposium is a certifiedcontinuing medical education activity sponsored by the Robert H.Lurie Comprehensive Cancer Center of Northwestern University.The educational initiative includes a 3.5 day interactive live CMEactivity developed and delivered by internationally-recognizedleaders in the field of breast cancer.

The Robert H. Lurie Comprehensive Cancer Center ofNorthwestern University is pleased to provide the followingopportunities for organizations to promote and educateattendees about their products and services at the conference.Whether you are displaying your products or interacting withphysicians in the exhibit space, your message will reach over 800physicians, nurses, and allied health care professionals.

P L E A S EJ O I N U S

ABOUT THE CONFERENCE

The 20th Annual Lynn Sage Breast Cancer Symposium October 11-14, 2018Chicago Marriott Downtown Magnificent Mile,540 N Michigan Ave, Chicago, IL 60611

Anticipated Attendance: 800(based on previous conference attendance)

The target audience for this activity includes medicaloncologists, surgical oncologists, radiationoncologists, internal medicine and other healthprofessionals who interact with or treat breastcancer patients and survivors.

Following is a profile of previous year’s attendees:

Nursing 6% International 5%

Hematology/ Oncology

35% South 10%

Pathology 2% West 11%

Radiation Oncology 14% Midwest 57%

Surgery 43% East 17%

EXHIBITOpportunities

$20,000: Expanded Booth SpaceDisplay Fee includes 10x10 display in Exhibit Hall,2 complimentary registrations to the symposium,acknowledgment on exhibitor signage and on symposiumwebsite, one syllabi and one link to homepage from symposiumWebsite.

$10,000: TabletopDisplay Fee includes tabletop display in Exhibit Hall, 1complimentary registration to the symposium, acknowledgmenton exhibitor signage and on Symposium website.Exhibits in the Exhibit Hall will be accessible to all meetingparticipants from October 11-13, 2018.Additional conference registrations may be purchased at anindustry rate of $725/$825.Northwestern University Feinberg School of Medicine expectsthe commercial representative to refrain from inviting thefaculty, guests or participants to social events that are notrelated to the CME activity.

Exhibit Dates: October 11-13, 2018

Exhibit Location: Chicago Marriott Downtown Magnificent Mile, 540 N Michigan Ave, Chicago, IL

Exhibit Setup: Set-up: Wednesday, October 10, 2018 at 6:00 pm

Display Hours for Main Exhibit Hall: (Subject to Change)

Thursday October 11, 2018:8:00 am -1:30 pm Breakfast and Lunch/Dessert5:00 pm- 6:00 pm Welcome Reception

Friday October 12, 2018:7:30 am – 1:30 pm BreakfastAM Coffee Break and Lunch/Dessert

Saturday October 13, 2018:7:30 am – 1:45 pm Breakfast and Lunch/ Dessert

Exhibit Dismantle: All exhibits must be dismantledby 4:00 pm on Saturday, October 13, 2018 fromthe Main Exhibit Hall.

Exhibitor Admission to General Sessions: Your exhibit badgepermits you to attend any session for which there are no optionalfees.

Exhibit Representation: At least one representative must be atthe display during exhibit hours.

Exhibitor Kit: All exhibitors are responsible for their own shippinglogistics and fees as well as audiovisual and electrical. After acompleted application is received, the full show kit will beforwarded to you.

Housing: The Chicago Marriott Downtown Magnificent Mile isconveniently located in the heart of Downtown Chicago and at thesouth end of Chicago’s “Magnificent Mile” overlooking thefabulous Grant and Millennium Parks.A block of rooms has been reserved at the Chicago MarriottDowntown Magnificent Mile at $279/night single or doubleoccupancy. All rates are subject to territorial, local and occupancytaxes. Rooms are limited and subject to availability. Allreservations require two (2) nights deposit. This rate will beoffered three days prior and three days after the conferencedates, subject to availability at time of reservation. Your roomreservation must be made before September 19, 2018 to ensureavailability and group rate. Reservations received after that datewill be accepted on a space available basis only. Rates do notinclude applicable taxes. Check in time is 3:00 pm; checkout timeis 11:00 am. Reserve your rooms by using this link:

https://aws.passkey.com/e/49557580

EXHIBITGuide

How to Register for EXHIBIT SPACE

Benefits: Exclusive advertising of the symposium’s Save theDate Luggage Tags. Advertised corporate logo will be printed onthe luggage tag insert.

Additional Visibility: Premium name placement and recognitionon the Lynn Sage conference website, and event signage as aDiamond Level supporter of the Symposium. Two (2) fullconference registrations. Support level recognition ribbon onsupporter’s attendee badges.

$ 7,500.00 GoldPortable Phone ChargerBenefits: Every attendee will receive a pocket-friendly chargerwith your company’s logo that will be used long after theconference is over.

Additional Visibility: Premium name placement and recognitionon the Lynn Sage conference website and event signage as aGold Level Supporter of the Annual Symposium. One (1) fullconference registration. Support level recognition ribbon onsupporter’s attendee badges.

Exclusive Advertising of the symposium’s Save the Date SnackReminders. Advertised corporate logo will be printed on theSave the Date Snacks/candies.

Water BottlesEveryone needs to drink more water, what a betterreminder. You create the message for the reusable bottles andwe will distribute them to all conference attendees.

Hotel Key CardsHave your company name in everyone’s hand!The keycard must be designed and provided by the vendor forthe Marriott. The design must incorporate Lynn Sage and beapproved by Lynn Sage Planning committee. Your nameprominently displayed on the attendee key cards, along with theconference name. Each attendee will see your name every timethey use their card, an average of 6-10 times per day.

Return the enclosed exhibitor Application & Signed Rules with your payment to:

Meeting Achievements

C/o Lynn Sage Breast Cancer Symposium

232 E 500 N

Valparaiso, IN 46383

Or via email: polly@meetingachievements.com

Or via fax: 219.548.8619

Exhibitors will be assigned by the symposium organizers.Space will be available on a first-come, first-serve basis. TheRobert H. Lurie Comprehensive Cancer Center ofNorthwestern University reserves the right to make the finalspace assignment or change the space assignment should itbe necessary in the best interest of the exhibitors or spacelogistics.

Benefits: Exclusive advertising on the symposium’s Tote Bag.Advertised corporate logo will be printed on the back of thebag.

Additional Visibility: Premium name placement andrecognition on the Lynn Sage conference website and eventsignage as a Platinum Level supporter of the AnnualSymposium. Two (2) full conference registrations. Supportlevel recognition ribbon on supporter’s attendee badges.

October 11- 14, 2018 - Chicago Marriott Downtown Magnificent Mile

Application & Payment Form (REQUIRED)

Please print clearly.

Total Amount: Please Sign and return attached “Exhibitor/Support Agreement Rules” also.

We wish to avoid having our exhibit located adjacent to the following company(s). (Lynn Sage Breast Cancer Symposium cannot guarantee that you will not be placed next to those companies):

Company

Contact Person

Title

E-mail Address

Address

City State/Province

Postal Code Country

Telephone Facsimile

EXHIBIT: Advertising:

Expanded Booth $20,000 USD PLATINUM $12,000 USD

Tabletop Space $10,000 USD DIAMOND $10,000 USD

GOLD $7,500 USD

SILVER $6,000 USD

BRONZE $5,000 USD

Water Bottles

Key Cards

Other ideas? call to discuss

Exhibitor space is limited Deadline for exhibitor/support space is August 26, 2018 or when space reaches capacity (whichever comes first). All exhibitors & supporters will receive a confirmation letter with additional

logistic details.

20th Annual Lynn Sage Breast Cancer Symposium

Check/Money Order Payment Please make check payable to: Meeting Achievements (TID 371464588). Mail the application/payment form, exhibitor/supporter agreement, and the check/money order to: Meeting Achievements,

Attn: Polly Rossi, 232 E 500 N, Valparaiso, IN 46383

Credit Card Payment (Charge will be processed by Northwestern University) Check one: VISA Mastercard American Express

See next page for mailing instructions.

If paying by credit card, the completed application/payment form and the signed exhibitor/ support form may be returned via one of the following options:

Scanned/emailed to: polly@meetingachievements.com

Faxed to: 1.219.548.8619, Attn: Polly Rossi

Mailed to:

Meeting Achievements

Attn: Polly Rossi

232 E 500 N

Valparaiso, IN 46383

Questions:

Polly Rossi, symposium organizer for the 20th Annual Lynn Sage Breast Cancer Symposium

1.219.465.1115 telephone

1.219.548.8619 fax

polly@meetingachievements.com

A receipt/confirmation and exhibit kit will be sent to the email address provided upon receipt of fullpayment, the application/payment form, and the signed exhibitor/support agreement.

Thank you for your support.

Payment Options

Credit Card Number

Expiration Date

Cardholder’s Name

Billing Address

City

State/Province

Postal Code

Telephone

Signature

Exhibitor/Support Agreement (REQUIRED)

Only one company may exhibit in a single space. Items or servicesexhibited or referred to must be those normally provided ormanufactured by the exhibitor.No application form will be processed without payment in full.Due to the nature of the conference, no refunds will be offered.All representatives who will be staffing exhibit booths must beregistered for the meeting. Supporting companies are allowed a setnumber of complimentary registration(s) based on their supporterlevel. Additional booth personnel may register for an additionalfee.Display materials that may be deemed by the conferenceorganizers to detract from the dignity of the exhibit show will notbe permitted.All signage, and logos, to be provided by supporting company, mustadhere to conference specifications.All exhibit tables and support services will be provided by the hotel.Note: electrical access may not be available. Any additionalsupport costs are the responsibility of the exhibitor.Security will NOT be provided. The property of the exhibitors shallat all times remain in the sole possession, custody, andresponsibility of each exhibitor.

In recent years, much attention has been given to the relationshipsbetween the pharmaceutical and medical device/equipmentindustry and health care professionals. Gifts, individual relations,and professional education have been topics at the forefront ofdiscussion. It is the responsibility of all exhibitors to be aware ofand abide by all applicable association codes including but notlimited to, those listed below:Advanced Medical Technology Association (AdvaMed) Code ofEthics for Interactions with Health CareProfessionals – approved 2003, additional FAQs 2005American Medical Association Opinion 8.06 Gifts to Physicians fromIndustry and Clarifying AddendumCompliance Program Guidance for Pharmaceutical ManufacturersPharmaceutical Research and Manufacturers of America (PhRMA)Code of Interaction with Healthcare Professionals – revised July2008It is the company’s responsibility to collect any data to fulfill theirrequirements for the Sunshine Act.

20th Annual Lynn Sage Breast Cancer Symposium

October 11-14, 2018

Chicago, IL

Chicago Marriott Downtown

Magnificent Mile

Distribution of

PRODUCT:

FDA RegulationsExhibitors must abide by all applicable Food and DrugAdministration (FDA) regulations. This information may beobtained from the FDA at this website:http://www.fda.gov/cder/ddmac/.Exhibitors are reminded that the FDA generally prohibits the

advertising or other promotion of investigational orunapproved drugs and devices. The FDA also forbids thepromotion of approved drugs or devices for unapproveduses. All products that have not been FDA approved for aparticular use in humans or that are not commerciallyavailable in the United States will be permitted to beexhibited only when accompanied by appropriate signageindicating the device's clearing status. The signs must beeasily visible and placed near the products themselves andon any graphics depicting the product. The exhibitor shallhave available at the booth a letter from the FDA, whichdescribes the allowable use status of the product(s).Exhibitors are cautioned about the FDA's prohibition onpromoting cleared-for-marketing devices for unapproveduses.

Requests for information and guidance should be directed tothe FDA.

Selling of Products or Services

Exhibitors may display products that they havemanufactured. Exhibitors may not accept cash, checks orcredit cards for merchandise in the exhibition Hall; however,orders may be taken. Exhibitors electing to take orders mustdo so in a manner consistent with the professional nature ofthe exhibit.

Use of the NUFSM Name, Insignia, Logo or Acronym

The Northwestern University’s Feinberg School of Medicine’s(NUFSM) name, insignia, logo and acronym are proprietarymarks and may not be used in signs, advertising, orpromotions in any media or product literature either insideor outside of the exhibit area unless prior written approvalhas been received from the conference organizers.

Exhibitors must make provisions for safeguarding their displayand property at all times. The exhibitor is responsible for allliability, losses, claims, and damages relating to any injury,death, or damage to property (including the Exhibition Hall),however occurring, arising from the acts of the exhibitor, hisor her employees, agents, licensees, or contractors. Theexhibitor agrees to indemnify and hold harmless NUFSM,ISCL, and USCLC from and against any and all liability, losses,claims, and damages that may arise from or be asserted inconnection with the foregoing undertaking andresponsibilities of the exhibitor.

Terms and Conditions

If applicable, as a condition for exhibiting, each exhibitor shallagree to observe all stated policies in this document. NUFSMreserves the right to refuse exhibit space to any applicant atits sole discretion.

If exhibiting at the conference, the undersigned has read theenclosed Exhibit/Support Agreement and agrees to abide bythese regulations. Failure to abide by these regulations willresult in forfeiture of all monies paid or due under the terms ofthe agreement.

Company Name:

Signature: Date:

Name (print):

Email:

PLEASE SIGN AND RETURN

Liability and

Security

Company Representative (1): (Tabletop Exhibit, Expanded Booth, Executive Supporter, Diamond Supporter and Gold Supporter)

Name

Title

Phone Email

Company Representative (2): (Expanded Booth, Executive Supporter and Diamond Supporter)

Name

Title

Phone Email

Exhibitor/Supporter Registration FORM

20th Annual Lynn Sage Breast Cancer Symposium

October 11-14, 2018

Chicago, IL

Chicago Marriott Downtown

Magnificent Mile