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chemSHERPA Introductory Course v.3e

chemSHERPAIntroductory Seminar Text

chemSHERPA Secretariat

®

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Program • The importance of and problems during chemical management• chemSHERPA overview and basic concepts• Data entry support tool function overview• Data entry support tool demonstration and exercises• Questions and answers

Handouts • The importance of and problems during chemical management• chemSHERPA information transfer scheme overview• chemSHERPA data entry support tool explanation• Article data entry support tool exercises• Chemical data entry support tool exercises

The importance of and problems during chemical management

• Why do we need to manage chemicals?

• Regulations requiring information management for chemicals contained in products are spreading around the world

• Risks of NOT providing chemical management and accurate information

• Issues for companies transferring chemical information

• For implementing management of chemicals contained in products

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Why do we need to manage chemicals?

Materials Parts Final products

Proper disposal (recycle) Inappropriate disposal

In the case of electrical and electronic products, final products are said to consist of about 10,000 components.

These structural components are made of chemicals, which may include regulated chemical substances.

Minimizes the exposure of workers when dismantling, disassembling, and reprocessing at the recycling plant after the final product is discarded.

Prevents environmental contaminationresulting from inappropriate disposal, including illegal dumping and illegal movement of waste across national borders.

Harmful chemical substances are regulated to reduce the risk of harming persons and the environment as a result of less than optimal disposal conditions (2011/65/EU (RoHS2) preface)

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The number of regulations requiring the management of chemicals contained in products continue to increase.

Fines Product recalls

ArticlesExisting substances

Risk assessment

• Chemical Management Plan(CMP)(2006~)

• TSCA(1977～)• State of California SB50

(2007~)• HCS etc.

• RoHS directives (2006 - )• REACH regulations (2007 - )• CLP regulations (2009 - )

etc.

• China REACH (2010 - )(The Provisions on Environmental Administration of New Chemical Substances)

• China RoHS (2007 - )(Measures for the Restriction of the Use of the Hazardous Substances of the Electrical and Electronic Products)

• Korea REACH (2015 - )• Korea RoHS (2008 - )

• Chemical Substances Control Act (1973 - )

• Industrial Safety and Health Act (1972 - )(GHS)

Regulations requiring information management for chemicals contained in products are spreading around the world

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• Taiwan CNS 15663 (2017 - )

Risks of NOT providing chemical management and accurate information

Joint Article Management Promotion-consortium: pamphlet excerpt from Transferring Information on Chemicals Contained in Products

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For example, when attempting to export products to the EU, the concerned authorities may request detailed information, including that for the raw materials and substances that may have been generated or have become mixed in during the manufacturing process.

For example, when attempting to export products to the EU, the concerned authorities may request detailed information, including that for the raw materials and substances that may have been generated or have become mixed in during the manufacturing process.

Regulations regarding chemical management in Europe

REACH regulations [Registration, Evaluation, Authorisation and Restriction of Chemicals]

[Purpose] Human health, environmental protection, and improved competitiveness of the European chemical industry (Note 1)

[Overview] [1] Requires manufacturers and importers of all chemicals (new and existing) to make a self-directed risk assessment and to register these with the European Chemicals Agency (ECHA) (Note 2)

Moreover, requires information disclosure to the consumer[3] Requires transfer of information on harmful substance content throughout the supply chain

[Registration period] June 1 - December 1 2008 preregistration (preregistration acts as a transitional measure up to formal registration listed below)

November 30, 2010 Substances produced and imported annually in an excess of 1,000 tons and CMR in an excess of 1 ton

May 31, 2013 Excess of 100 tons annually

May 31, 2018 Excess of 1 ton annually

Enforced in stages since June 2007

(Note 1) Purpose: To ensure a high level of protection of human health and the environment, including the promotion of alternative methods for assessment of hazards of substances, as well as the free circulation of substances on the internal market while enhancing competitiveness and innovation.

Article 1 The purpose of this Regulation is to ensure a high level of protection of human health and the environment, including the promotion of alternative methods for assessment of hazards of substances, as well as the free circulation of substances on the internal market while enhancing competitiveness and innovation.

(Note 2) The industrial world must produce, import, use, and market substances with the responsibility and care required to ensure that these substances do not have an adverse impact on human health or the environment under clearly foreseeable conditions. (preface 30)

Article 5 “No data, no market”

Edited from Eco-Products 2013 JAMP Seminar, Ministry of Economy, Trade and Industry “Chemical Management Policy Status and Issues”

CMR substances (substances deemed to be carcinogenic, mutagenic, or toxic for reproduction) 7

Regulations regarding chemical management in Europe

RoHS directives [Restriction of Hazardous Substances]

[Purpose] To prevent damage caused by harmful substances during waste disposal (landfill or incineration)[Overview] The following six substances must NOT be contained in electronics or electrical products.

Lead, mercury, cadmium, hexavalent chromium, PBB, PBDE (threshold concentration 0.1% (cadmium is 0.01%))(From 2019, DEHP, BBP, DBP, and DIBP will be added, and more substances are expected to be added regularly in the future)

Since 2013 CE marking and a Declaration of Conformity are required.Since 2014 RoHS is being expanded to all electronic devices in stages (medical devices, monitoring/control devices, etc.)

Issued July 2006Revised July 2011

Other major regulations

• CLP regulations (classification, labeling, and packaging based on GHS)• ELV directives (directives for used automobiles): contains regulations for harmful substances (lead, mercury,

cadmium, etc.)• Packaging Waste/WEEE/ErP directives• Cosmetics Regulation• Biocidal Product Regulation• Mobile Air-conditioning (MAC) directive, developments in F gas regulations

From Eco-Products 2013 JAMP Seminar, Ministry of Economy, Trade and Industry “Chemical Management Policy Status and Issues”

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Demand to strengthen global chemical management and information provision

Provision of chemical information is a major part of the criteria used to select business partners


Importers are subject to business suspension, fines, and imprisonment, etc.

Exporters are subject to burdens for product recall costs, returns, contract termination, etc.

Major risk for import/export manufacturers

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EU REACH regulation violation example

When SVHC is contained in excess of 0.1 wt% in an article

The article supplier is required to transfer the following information to the user. (REACH regulations Article 33)

The fact that the product contains SVHC Substance name, safe handling method

If there is a request from the consumer, the supplier is also required to provide such information at no cost within 45 days.

1. An NGO contacted a Swedish shoe retailer about whether its products contained SVHC

2. The retailer contacted the shoe supplier and was told that the shoes did not contain SVHC

3. However, the NGO’s analysis results detected DEHP and DBP, types of SVHC

4. The retailer apologized and announced it would recall all products on the market

5. The NGO analyzed 27 types of imported shoes and detected prohibited substances, including SVHC, heavy metals, azo dyes, and organotin compounds, etc., in 17 types of shoes

*SVHC: “Substance of Very High Concern” as defined in the EU REACH regulations

Sweden example

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Fine example

Manufacture and import of unregistered substances and preparations

Submission of incorrect information for registration or documentation

maximum of 2 years in prison or a fine of up to 10,000,000 SEK (approx. ¥150 million)Major violation will result in 6 or more years of imprisonment

Failure to provide an SDS to the substance or preparation recipient

Provision of incorrect or insufficient SDS information

Failure to provide information on SVHC contained in articles

maximum of 2 years in prison or a fine of up to 10,000,000 SEK (approx. ¥150 million)

The fines for violating a REACH regulation are determined on a national level

(REACH regulations Article 126)

Sweden example

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Risk will fall onto the company with which you are affiliated.There are also risks to partners

Part/component suppliers are essential to providing information on chemicals

1. Acquire component information

2. Manage product information

3. Manage internal processes

4. Rapidly provide accurate information


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Flow of goods

Distribute “chemical information” and “goods” as a set

Compound (preparation)

producers

Part manufacturers

Materials producers

Equipment manufacturers

The market is global

What chemicals do they contain?

What chemicals do they contain?

Does the “information” flow in the same way as the “goods”?

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Is your company prepared?

Chemical management

Vendor Your company

Acquire chemical information

Provide chemical information

Maintain acquired information

Customer

Determine changes to and volumes of chemicals

contained in the product during the production

process, etc.

From Ministry of Economy, Trade and Industry sponsored project: FY 2010 Ecological Technology Development, etc. (Survey on Facilitating the Chemical Application Information Supply Chain Transfer Scheme) seminar

I cannot acquire

information

How do I provide

information?

How do I manage

information?

Issues for companies transferring chemical information

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Chemicals contained in the connector

1. Copper (metallic)2. Nickel3. Bis(2-ethylhexyl) phthalate4. Polyvinyl chloride (PVC)

Chemicals contained in the cable

1. Copper (metallic)2. Bis(2-ethylhexyl) phthalate3. Polyvinyl chloride (PVC)4. Diantimony trioxide

Structure[1] Connector 1 piece[2] Cable 1 cable


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Name

Qua

ntity

Name

Qua

ntity

Material nameMaterial

massSubstance name

CAS number

Content rate

MassApplicable REACH

item

(wt%) (g) SVHCControlled substance

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Conductor 3Copper

(example: cable harness copper)

7.1 Copper (metallic) 7440-50-8 100 7.1 - -

Insulator 3 PVC 4.5Bis(2-ethylhexyl) phthalate 117-81-7 12 0.54 Yes Yes

Polyvinyl chloride (PVC) 9002-86-2 42 1.89 - -

Sheath 1 PVC 24.4

Bis(2-ethylhexyl) phthalate 117-81-7 27 6.588 Yes Yes

Diantimony trioxide 1309-64-4 0.16 0.03904 - -

Polyvinyl chloride (PVC) 9002-86-2 40 9.76 - -

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Conductor 1Copper alloy 10.3 Copper (metallic) 7440-50-8 70 7.21 - -

Nickel plating 0.01 Nickel 7440-02-0 100 0.01 - Yes

Insulator 1 PVC 43.6Bis(2-ethylhexyl) phthalate 117-81-7 15.4 6.7144 Yes Yes

Polyvinyl chloride (PVC) 9002-86-2 54.4 23.7184 - -

Cab

leC

on

nec

tor

Example of a cable with connector (1 m)

Data source: Japan Electric Cable Technology Center documentation

Acquire part and material data Can your company make a list like this on its own?


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Problems when managing chemicals contained in products

• What information should I acquire?• There is no information• They will not provide the information for me• Each customer demands something different, so creating responses is

difficult• I don’t have enough knowledge on chemicals and don’t know how to

create the response

2. Information acquisition and response form creation

chemSHERPA provides a solution

1. Information management 3. Information transfer

• The information we acquired uses different definitions than those used by our company

• What substances do we need to manage?

• I don’t understand the details of the information I received very well

•Regulated substances are added frequently, which is a problem because I need to provide and acquire the information each time

•We have many products and customers, so responding to each is a heavy burden

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Excerpted/Edited from Ministry of Economy, Trade and Industry sponsored project: FY 2010 Ecological Technology Development, etc. (Survey on Facilitating the Chemical Application Information Supply Chain Transfer Scheme) seminar

Issues in transferring information in the supply chainIssues and response examples (from various inquiries and surveys)

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Question/Inquiry summary Response example summary

High workload burden for the responder Respond using common formats

No response when requesting informationRequest response using a common format. Exchange information during visits

Do not want to disclose confidential information Respond using legally compliant common names, etc.

Response details are not credible Request a framework to be developed

Analysis costs are highPut in place a system for guaranteeing chemicals are not contained and used

It is difficult to determine whether a substance is contained Reference industry standards, etc.

Reinvestigation is required each time laws are revised Use lists including related laws and regulations

Receive requests for one-sided agreementsExchange a memorandum of understanding for agreement interpretation

Maintaining orderliness is complicated when the number of parts is high

Use the article report format support tool

Difficult to determine whether a component chemical is applicable

Use the automated evaluation tool

Exchanging information with other countries does not go smoothly

Cooperate in industry globalization activities

[Requirement 1] Unified, minimum number of data items and description formats Realize via chemSHERPA-CI/AI

[Requirement 2] Industry shared list of controlled substances Realize via chemSHERPA substance lists, etc.

Mechanism for exchanging information, such as protected trade secrets

Realize via chemSHERPA substance lists and content evaluation standards

[Requirement 3] Shared, practical supply chain guidelines for management of chemicals contained in products Realize via guidelines for management of chemicals contained

in products

For implementing management of chemicals contained in products

We provide a mechanism for minimizing the burden of companies

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Image of the Cross-industrial “Information Transfer Scheme for Chemicals Contained in

Products (chemSHERPA)”

Guidelines for management of chemicals contained in products

A management mechanism essential for businesses involved in the supply chain

Vehicles

chemSHERPA-CI/AIShared formats for the industrial

world reduce work burden throughout the supply chain

Transportation rules

chemSHERPA declarable substance listsCovers the major legal regulations around

the world and contributes to legal compliance

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2016-08-23 chemSHERPA Secretariat (JAMP)

“chemSHERPA,” a scheme that facilitates

sharing information on chemicals in products

Summary Explanation


What's chemSHERPA?A scheme that facilitates sharing information on chemicals in products• Information transfer between supply-chain partners is essential for appropriate management of chemicals in

products (CiP), in order to continuously respond to expanding regulations. • The chemSHERPA can be used as a common scheme for information transfer across a supply chain.

Steady & efficient information transfer on chemicals in products• Designed with consideration on utilization by businesses related to the supply chain from upstream to

downstream including trading houses• Enables implementation of communication based on common schemes such as target chemical substances for

intercommunication, information items, data format employing international standards, etc.• Information is created/communicated as “communication with responsibility” by combining component

information based on the common substance list and compliance assessment information for each product field in the case of molded articles

Toward a better information transfer and chemical management • Continued efforts on solution of issues in controlling chemical substances contained in products• Periodical updates of substance list, promotion of international standardization, and provision of tools and

opportunities for dissemination training

Starts operation in October 2015• The data entry support tools were formally released in October 2015.• Operation of JAMP (Joint Article Management Promotion-consortium) started in April 2016

chemSHERPA [kémʃéərpə]：Chemical information SHaring and Exchange under Reporting PArtnership in supply chain

2016-08-23 chemSHERPA Secretariat (JAMP) 22

Background on information transfer schemeCurrently, two schemes of JAMP and former JGPSSI serve as Japanʼs standard CiP guidelines for electric/electronic field. (IMDS for auto industry) Nevertheless, such “standard schemes” account for 36% of overall data-handling practices: another 64% is comprised with companyʼs own reporting format, which causes substantial burden to midstream operators.


SMEs Average (breakdown)analysis cost

Upstream 3,000 1,680Midstream 1,530 870

Downstream 1,560 540Other 4,180 3,810SME total 2,230 1,280[Source] Research on actual situation of CiP information transfer (research commissioned by METI, FY2013)

[Uses of information transfer scheme] [Cost for chemical management]

Large companies Average (breakdown)

analysis costUpstream 25,230 7,740Midstream 26,850 13,890Downstream 28,710 19,090Other 16,350 500Large co. total 25,790 11,770

(1,000 yen/year)

Chemical management cost per company (Averages of 65 large companies and 74 SMEs)

JAMP(Panasonic, RICOH, Sumitomo Chemical, Mitsubishi Chemical, Murata Manufacturing, Hitachi, Fujitsu, etc.)

* JAMP: Joint Article Management Promotion-consortium

Automotive industry(Toyota, Nissan, Honda, etc., major auto makers in Europe and the US)* IMDS: International Material Data System

JGPSSI (current VT62474)(Sony, Canon, etc.; plus electric/electronic manufacturers in EU, US.)

* JGPSSI: Japan Green Procurement Survey Standardization Initiative

Proportion of data format required by clients(164 SMEs; multiple answers)

Recipients' own format (domestic) 30%

Recipients' own format (overseas) 4%

Providers' own format 11%

Analysis data16%

Other3%

Other(own formats, etc.)64%

Cited from final report of the Study group under METI (2013)

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Discussion to establish a new scheme


Period Body Major outcomeMay 2013

- March 2014

• Study group for chemical regulations & Japanese business operations in Asia (Asia study group)

• Info-sharing WG

Discussions on issues for business operation of Japanese companies in Asia amid expansion of supply chain to a global scale while addressing overseas chemical regulations.

Released the Report that outlines possible actions and solutions to the issues, as having discussed in SG and WG.

June 2014

- March 2015

• Study committee for the new information transfer scheme

• WGs for Substance and material list, Tool and converter for chemicals and for articles, IT system, Tool verification.

Program design of the new information transfer scheme. Public consultation on substance list; Select relevant standards Establish data format (XMLschema; for chemicals/articles) Develop prototype data entry support tools for chemicals/articles Create related documents for the tool (manuals, etc.) Verification of the tools (1st), with approx. 130 participants. Discussions on operating structure and rules for the scheme.

April 2015

-March 2016

• Steering committee• chemSHERPA interim

secretariat• Tool technical WG, List

technical WG, Promotion and planning WG

Verification of the tools (2nd) Develop formal version of the tools, Develop related documents (October 2015) Official release of Data Entry Support Tools (formal

version); launch operation. Conduct promotion and dissemination of chemSHERPA Select operational body; Handover the tools and documents.

April 2016

• Operation by JAMP started Simultaneous operation with conventional JAMP schemes (MSDSplus/AIS) (2 years)

Started maintenance/revision of chemSHERPA control target substances, improvement of operability of data creation support tool, and dissemination activities

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[Rules on the use]The principles that all organization using chemSHERPA for information transfer shall satisfy.

Major Elements for Information Transfer Scheme

information

flow

Info‐transfer & accumulation infrastructure

Company A Company B Company C

chemSHERPAChemicals data

XML

chemSHERPAArticle data

XML

information

flow


XML

[IT system] (Future plan)Group of systems for efficient information transfer among operators in a supply chain, such as database and communication portal, etc.

[Declarable substances]Chemical substances subject to information transfer. Selected based on relevant regulations (law/regulation, industry criteria, etc.)


prepare, revise, request/response data

[Data entry support tools (and compatible software)] Software to enter and/or browse data in a specific format. Data entry support tool provided under the scheme; also assumes package software and operators' in-house system.

[Data format]Format for computerizing information on chemicals in products. Adopts XML schema of IEC 62474.


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Basic requirements for the new scheme


1. Usable to address current substance regulations and risk assessment/management,and capable to handle info to be used as basis of risk evaluation and managementwhile contributing to achieve the 2020 target under World Summit on Sustainable Development (WSSD);

2. Available for entire supply chain, not limited to type of business/product categories, plus, for those who have already introduced a CSiP communication through supply chain, the new scheme shall provide an equivalent or better quality in info-transfer and management practices;

3. Enough qualified as an international (de jure) standard, in conformity with requirements in IEC 62474 which has already been published for EE, with an intention to get approved as an ISO/IEC standard at some point in future by expanding its scope.

4. Important to work on making it not only de jure standard but also de facto standard. To do so, the new scheme needs promotion, in B2B, mainly in the supply chain in Asia where Japanese manufactures are widely involved. Moreover, the initial premise is to standardize this Scheme at a national level covering Japan's industries, in order to facilitate GtoG promotion by the Government of Japan.


* De jure standard: Standard specification provided by standardization organizations such as IEC and ISODefacto standard: Specification turned into practical standard owing to its presence in the market

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Rules on the Use of Information on Chemicals in Products Under the chemSHERPA (1)High-end document of chemSHERPA, information communication scheme of

Chmicals in Products 1. Preface 2. Scope 3. Terms and definitions 4. Establishing a management system for chemicals in products 5. Information on chemicals in products 6. Basics of information transfer for chemicals in products

6.1. Information transfer for chemicals in products in a supply chain6.2. Relevant standards for chemical management6.3. Criteria for transferring composition information6.4. Information transfer in the “voluntary data provision” approach6.5. Information transfer in the “data provision upon request” approach 6.6. Responsible information transfer 6.7. Update of information 6.8. Confidential business information (CBI) 6.9. Providing support for data preparation and delivery

7. Information transfer for chemical substances in chemical products7.1. Preparation and management of information on chemical substances in chemical products7.2. Composition information on chemical products

8. Information transfer for chemical substances in articles8.1. Preparation and management of information on chemical substances in articles8.2. Composition information for articles 8.3. Integration of composition information for articles8.4. Compliance assessment information for articles8.5. Transferring composition information and compliance assessment information for articles


2. Scope□ The Rules contained in this document provide the principle of the information

transfer scheme “chemSHERPA” for chemicals in products, and apply to all organizations that provide or receive such information under this scheme. [Note] The term “organizations” in this provision also includes trading companies, fabless operators, contracted manufacturers, etc.

□ Organizations who use the chemSHERPA information transfer scheme shall ensure correct understanding of and conformity with these Rules, and shall not make any demands departing from the provisions of these Rules.

□ The basic principles provided herein may be included in chemSHERPAʼs specifications and manuals (hereinafter referred to as “Manuals”) prepared as supplementary materials for detailed explanation, as necessary, and in such case, relevance with these Rules will be explained. Users who wish to use the declarable substance list or data entry support tools shall ensure correct understanding of and conformity with the respective Manuals. [Note] Manuals are designed to help harmonious implementation of information transfer in a supply chain, which provide guidance on what data is to be entered or restricted, processes for data provision or data request, how to name a data file, etc.


Rules on the Use of Information on Chemicals in Products Under the chemSHERPA (2)

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Rules on the Use of Information on Chemicals in Products Under the chemSHERPA (3)

Defining the management criteria of chemical substances in productsManagement of Chemical Substances in Products at Design and Development

Traceability

Change ManagementExchange of Information with the Customer

Management at DeliveryManagement of Chemical Substances in Products for the Manufacturing Process

Collection and Verification of Information of Chemical Substances in ProductsManagement of Chemical Substances in Products at SupplierManagement of Chemical Substances in Products at Receiving

4. Establishing a management system for chemicals in products□ Information transfer for chemicals in products shall be conducted in line with the

organizationsʼ management system which has been adopted to control such substances.[Note] For establishing a management system, organizations may refer to documents such as the Japan Industrial Standard (JIS Z 7201: 2012 (“Management of Chemical Substances in Products –Principles and Guidelines”) and the “Guideline for chemical substances in products – Version 3.0” (jointly prepared by six industry associations, including Joint Article Management Promotion-consortium (JAMP) and Japan Electronics and Information Technology Industries Association (JEITA)).

□ For management of chemicals in products, each organization shall know about all chemical substances that may be contained, formed or generated in its products at any stage of the manufacturing process. Special attention should be given to processes such as chemical reactions and conversions from chemical products to articles.

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Declarable substances (1)


Basic idea to select relevant management standards• chemSHERPA seeks to establish a chemical management standard that is a need of and is

agreeable in entire supply chain, which ensures and facilitates information transfer for chemicals in products in the supply chain.

Selection of relevant management standards1. General

• Relevant standards are selected from laws/regulations and/or industry standard related to chemicals in products.

• Prescriptions of regulations (condition, language, criteria, etc.) are adopted without modification.2. Laws & regulations

• For the 1st edition, major chemical regulations in Japan, US and EU are selected.• Regulations in Asian countries may be selected in future as necessary, based on full discussions.

Addition to relevant standards will be determined in line with a specific procedure under the scheme.3. Industry criteria

• For the 1st edition, those of electric/electronics and auto industries are selected.• Regulations of other industries may be selected in future as necessary, based on full discussions.

Addition to relevant standards will be determined in line with a specific procedure under the scheme.

Maintenance and management of declarable substance list• Search list is to be revised twice a year (in January and July). • For revision in relevant substances, rules will be developed while accepting proposals from

the public.

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Relevant standard ID Laws & regulations, industrial criteria

LR01 Chemical Substances Control Law (Japan): Class I Specified Chemical Substances

LR02 Toxic Substances Control Act (TSCA) (US): Section 6 LR03 EU ELV Directive 2011/37/EU Targeted substances list LR04 EU RoHS Directive 2011/65/EU ANNEX II Targeted substances list LR05 EU POPs REGULATION (EC) No 850/2004 Annex I

LR06EU REACH REGULATION (EC) No 1907/2006The Candidate List of Substances of Very High Concern for Authorisation (SVHC), Authorisation List

LR07 EU REACH REGULATION (EC) No 1907/2006Annex XVII Restriction substances

IC01 Global Automotive Declarable Substance List (GADSL)

IC02 IEC 62474 DB Declarable substance groups and declarable substances

Relevant management standards

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Term Definition

Chemical substances in product

Chemical substance recognized as being contained in products. (JIS Z 7201: 2012)

Declarable substance

Chemical substances subject to data provision in accordance with relevant standards.

Relevant standard for chemical management

Law/regulation and/or industry criterion as the basis to define declarable substances.

Search list of declarable substance (search list)

List that details aggregated list with names, CAS Nos. of individual substances within a range of practical use.

Scope of declarable substance is defined as union of a set of relevant standards.(The figure shows an image of union.)

GADSL

IEC62474

REACHANNEX XVII

Chemical Substance

Control Law (Japan)

・・・・・・

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Info. on chemicals (chemSHERPA-CI) and data format For chemical products, composition information shall be provided as

information on chemicals in products. XML schema of IEC 62474 is used as the data format, ensuring

consistency with data format for articles.


XML


XML


XML


XML


XML


XML

Type of information Content Data format

1 Business information Name of company, person in charge, etc. IEC62474

XML schema2 Composition

information Declarable substance


Info. on articles (chemSHERPA-AI) and data format


XML


XML


XML


XML


XML


XML


For articles, composition information and/or compliance assessment informationshall be provided as information on chemicals in products.

XML schema of IEC 62474 is adopted as the data format, facilitating promotion in overseas countries.

Type of information Content Data format

1 Business information Name of company, person in charge, etc.

IEC 62474XML schema2 Composition information

(Level) – part - material - substance Declarable substances

3 Compliance assessment information Specified by “Area”

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“Area” to enter compliance assessment information Items to be entered for compliance assessment information (substance, reportable

application, reporting threshold, etc.) can be selected with “Area”.

Area Relevant law/regulation, industry criteria

IEC 62474 IEC 62474 DB: Declarable substance groups and declarable substances

GADSL

REACHANNEX XVII

Chemical Substance

Control Law

・・・・・・

IEC62474

■Data entry window for the Area “IEC 62474” (partial image)

Setting “Area” Select an Area from regulations and/or industry criteria (relevant standards). IEC 62474 is adopted as Area by default for compliance

assessment information for electric & electronic appliances. Addition of Area is subject to future consideration for

other industries, as necessary.


• International Electrotechnical Commission (IEC)• International organization to introduce harmonized international standards for

electric and electrotechnical industries, with an aim to contributes to development of global economy and expansion of international trading.

• IEC 62474• [Outline] International standard on information transfer in supply chain regarding

chemical substances and materials contained in electric/electrotechnical products, effective from May 2012.

• [Objective] Improving efficiency in data transfer in a global supply chain. • [Content] It provides requirements for material declaration between supply-chain

operators (basic requirement and option), and criteria to determine relevant substance and data-transfer means.

• [IEC62474 DB]Public database that accommodates revisions in key elements of IEC 62474 as appropriate. It contains the substance list that needs to reflect regulatory updates, and data-exchange specification (XML schema) that may require improvement in some cases.

• Substance list: Declarable substance groups and declarable substances• IEC62474 DB is regularly updated by VT62474, the international team with 14

participating countries including Japan. • URL: http://std.iec.ch/iec62474/iec62474.nsf/welcome?openpage

[Ref.] IEC 62474


Key information items to be provided


Articles (chemSHERPA-AI)Business informationComposition informationLevel Part Material Substance

Name Qty. Name Qty. Usage Code Mass Name CAS No. Content rate (%)

and/or Compliance assessment information

Content assessment (Y/N) to relevant standards, reportable application and reporting threshold as selected by “Area”.

Content rate (%) (in “Y” status)

Chemicals (chemSHERPA-CI)Business informationComposition informationContent status of declarable substance (0/1)Name of substance CAS No. Maximum content rate (%)

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Criteria to provide composition information

•Declarable substances are controlled under Regulations and therefore are not subject to protection of confidential business information (CBI) in principle.


Threshold under Regulation Concentration of declarable substance

Whether to handle composition information

Clarified as reportable application, or application unknown

Prescribed threshold > 0.1wt%

equal to or greater than allowable concentration under Regulations

Required to provide composition information, incl. declarable substance.

equal to or greater than 0.1wt% of chemSHERPA's voluntary criteria and below allowable concentration under Regulations

Provide composition information incl. declarable substance, in line with voluntary criteria under chemSHERPA.

below 0.1wt% of chemSHERPA's voluntary criteria

Not required to provide composition information on declarable substance. Optional reporting.

Prescribed threshold ≦ 0.1wt%

equal to or greater than allowable concentration under Regulations

Required to provide composition information of declarable substance in products.

below allowable concentration under Regulations

Not required to provide composition information of declarable substance in products. Optional reporting.

Clarified as other than reportable application

equal to or greater than 0.1wt% of chemSHERPA's voluntary criteria

Provide composition information incl. declarable substance, in line with voluntary criteria under chemSHERPA.

below 0.1wt% of chemSHERPA's voluntary criteria

Not required to provide composition information of declarable substance in products. Optional reporting.

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Responsible information handling All information handled between supply chain operators under the

chemSHRPA is deemed as “responsible information handling”. [Chemical products] For “responsible information handling” for chemical products, organizations shall take every effort to

prepare composition information by using information from suppliers or based on its own knowledge. Such information to be handled needs authorization before delivery, as being in accordance with “responsible information handling”.

[Articles] For “responsible information handling” for articles, organizations shall take every effort to prepare

composition information by using information from suppliers or based on its own knowledge. Such information to be handled needs authorization before delivery, as being in accordance with “responsible information handling”. For declarable substances subject to regulations in a selected Area, operators provide such information of all substance contained by above reporting threshold of composition information.

For “responsible information handling” for articles in terms of compliance assessment information, organizations as article providers shall conduct material declaration based on specific criteria in “Area” to its customer. Level of compliance assessment information based on Area corresponds to the level of requirement in relevant regulations in the Area.

[for both] Information obtained from upstream organizations needs be handled to downstream ones without giving

any omission or deletion of the information. Information on purchased products is not necessarily available from suppliers. Therefore, organizations

shall make a reasonable effort to supplement information by adding its own knowledge and scientific findings to it, as necessary, in order to prepare own data for subsequent information handling.


Data entry support tool (outline)


for chemicals

for articles Cross-sectoral usage• Consisted of two levels of information: composition information and

compliance assessment information for industry-specific range (“Area”).• Designed to cover more than one Area, as well as creating Area

information as external lists.

Flexibility to cover “distribute” and “request-to-reply” types• Allows both approaches of data preparation for distribution and for

responding to requested forms. • With data request/response format that can be “one product per file”

and “plural products per file”.

Ensure continuity from existing schemes• Allows importing data from JAMP (AIS, MSDSplus) and JGPSSI.• Covers information items in JAMP (AIS, MSDSplus) and JGPSSI.• Composition information view is based on interface of AIS and

MSDSplus.• Adopts XML Schema of IEC62474 as the data format for export file.• [Articles] succeeds AIS's integration function. • [Articles] Corresponds to the substance list under IEC 62474

(for cases selecting IEC62474 as area). • [Articles] Covers information required in IEC62474

(eg., authorizer information).

User-friendly interface and data entry support function• Substances and exemptions can be selected from pull-down lists for data entry.• Mounts function to import existing data.• [Articles] Mounts data conversion function from composition information into compliance assessment information

(to the extent convertible).

Item for chemicals for articlesExport data • Composition

info.• Composition info.• Compliance assessment info. (for cases of selecting Area)

Data entry for

composition info.

• Name of substance, content rate

• Part, substance name by material, content rate

Integration function

• Not mounted • Mounted

40

Transition to chemSHERPA


Preparation and assumed works to transfer to the new scheme

EntityAssumed discussions and preparation works

(depending on product, business category, company size, up-/mid-/downstream)

•chemSHERPA's operation schedule

•operation schedule of existing schemes

Company

Group or affiliate companies

• Learn the new scheme chemSHERPA• Learn data preparation using data entry support tool.

• Share information on chemSHRPA such as basic concept.• Convert data prepared with existing scheme into chemSHERPA. • Conduct reviews in affected documents related to chemical

management and information transfer (revisions of in-house rule, manuals, guidelines, etc.)

• Upgrade in-house IT system, etc. B2B (downstream)

• Confirm customer's transition schedule; coordinate when to start data provision, etc.

B2B(upstream)

• Request to suppliers for data provision under chemSHERPA; coordinate when to start data transfer, etc.

Industry association, etc.

• Develop guidelines for data preparation as necessary, which accommodates specific conditions of each product type, as industrial response to the scheme.

41

chemSHERPA Operation & deployment timeline (& plans for Apr. 2017 onward)

FY2016 FY2017 FY2018Apr. Sep. Apr. Sep. Apr. Sep.

chemSHERPA substance list

chemSHERPAdata entry support tool for chemicals/articles

External actions and promotion (Japan, overseas)

Guideline for Management

Maintenance(Revision : June/December)

Maintenance(Revision : July/January)

Operation of normal converterOperation of reverse converter

Overseas seminars(Thai etc.)Seminars for Industry groups Seminars (Review timely)

(Participation to JIS Z 7201 revised consideration)

★

☆

Normal converter ：JAMP MSDSplus/AIS,JGPSSI → chemSHERPAReverse converter：JAMP MSDSplus/AIS,JGPSSI ← chemSHERPA

Continue to provide

Jun.2018;Time limitof AIS/MSDSplus

Dec.2017;Last-updateof JAMP substance list

Stop to provide

Publicity, lectures, web, etc.

Revision examination depending on JIS Z 7201


Seminars (Tokyo, Nagoya, Osaka)

42

Promotion of standardization of the new scheme

Oct 2015

JGPSSI/Ver.4

JAMP MSDSplusJAMP AIS

Other formats chemSHERPAVarious product

categoriesEntire supply chainGlobal

implementationConformity with int'l standards


Apr 2016

chemSHERPAData entry support toolSummery Explanation

chemSHERPA Introductory Seminar

chemSHERPA Secretariat(JAMP)

XML XMLXMLinformation

flow

information

flow

Info‐transfer & accumulation infrastructure

Company A Company B Company C [Supporting tools for data preparation]Software for filling out and/or browsing data format as necessary. eg., simplified tool at reasonable price; multifunctional tool provided by vendors.

[IT system]Group of systems for efficient information transfer among operators in a supply chain, such as database and communication portal, etc.

Scope of the scheme is defined as the “substance list”: rulemaking required.

[Data format]Format for recording CiP data to handle between operators, based on “XML schema” data form.Creating a uniform data format is the top agenda of this study group.

Three key elements for Information Transfer Scheme. (Other important elements may include documents of operating rules and guidelines, etc., dissemination and education activities.)

I. Objective & concept of Data entry support tool

2016-08-23 chemSHERPA Secretariat (JAMP)Source: METI “Concept of information transfer scheme on information on chemical substances in products” (March 2014)

input/output data

45

Ⅱ. Characteristics of data entry support tool


Cross-sectoral usage Consisted with two levels of information: composition information and compliance assessment

information for industry-specific range (“area”). Designed to cover more than one area, as well as creating area information as external lists.

Flexibility to cover “distribute” and “request-to-reply” types Allows both approaches of data preparation for distribution and for responding to requested forms. With data request/response format that can be “one product per file” and “plural products per file”.

Conformity with IEC62474 Corresponds to the substance list under IEC 62474 (for cases selecting IEC62474 as area). Adopts XML Schema of IEC62474 as the data format for export file. Covers information required in IEC62474 (such as adding approver information).

Continuity from existing schemes Allows importing data from JAMP (AIS, MSDSplus) and JGPSSI and converting into the new format. Covers information items in JAMP (AIS, MSDSplus) and JGPSSI. Composition information view is based on interface of AIS and MSDSplus while succeeding AIS's

integration function.

User-friendly interface and data entry support function Substances and exemptions can be selected from pull-down lists for data entry. Mounts function to import existing data. Mounts data conversion function from composition information into compliance assessment

information (to the extent convertible). 46


Ⅲ. Data entry support tool for two types of info.

Data entry support tool for chemicals Data entry support tool for articlesDisplay

Assumed user Operators that provide chemical substances and mixtures.

Operators that provide articles.

Information contained (output)

CI: Chemical Information・ Business information・ Composition information

AI: Article Information・ Business information・ Composition information・ Compliance assessment information

(when Area is selected)

chemSHERPA

AIchemSHERPA

AI

chemSHERPA

CIchemSHERPA

AI

Upstream(raw-material manufacturer)

Midstream Downstream(Final assembly manufacturer)

Chemicals Mixture Raw material Subassembly End productchemSHERPA

CIchemSHERPA

AIchemSHERPA

CIchemSHERPA

AIchemSHERPA

AIchemSHERPA

AIchemSHERPA

CIAI : Article InformationCI : Chemical Information

Integration

Color code: yellowish

tone Color code: bluish tone

47

chemSHERPA-CI 成分表基本情報

１．製品情報

２．発⾏者・承認者会社情報

３．製品中の管理対象物質含有状況

４．成分情報

LR LR LR LR LR LR LR IC IC

01 02 03 04 05 06 07 01 02108-88-3 0.2% 1 D

14808-60-7 15.0% D

５．管理対象基準の詳細

LR01LR02LR03LR04LR05LR06LR07IC01IC02

統合バージョン 1.00.00

整理番号 A0001234-1初版作成⽇付 2013-09-26

都道府県（ローカル）東京都

物質リストバージョン D8.00ツールバージョン chemSHERPA-C1.00.01

承認承認⽇付 2015-01-01

会社ID 登録機関ID

製品名接着剤01A製品品番 000-000-000メーカ名 JAMP株式会社

シリーズ品名

会社名英字 SupplyCompanyローカル供給会社

国

管理対象基準任意報告

DUNS会社ID 987654321部署名 CSR Div.

役職 Staff担当者名 HanakoTANTO

番地（ローカル）テスト町 1-2-3

TokyoJapan/⽇本

都道府県（英字）

市町村（英字） Chiyodaku

番地（英字） 1-2-3 test

EU RoHS指令 Annex II 2011/65/EU

トルエン

コメント

製品中の管理対象物質情報に関する宣⾔ 1.本製品は管理対象基準に掲載される管理対象物質を含有します

物質名 CAS番号最⼤含有率コメント

発⾏部⾨

電話番号 123-456-789内線番号

メールアドレス [email protected]

市町村（ローカル）千代⽥区

承認者名 Taro SHONIN

郵便番号 100-0011

⽯英(結晶)

IEC62474 IEC62474 D8.00

部署名 CSR Div.役職 Senior Manager承認部⾨

EU REACH規則 SVHC 2012-06-15

GADSL 2015 GADSL Reference List Version 1.1EU REACH規則 Annex XVII EUNo 628/2015

EU POPs規則I 2012-06-20

⽶国有害物質規制法（TSCA） 40 CFR 763EU ELV指令 2011/37/EU

管理対象基準名制定・改訂

⽇本化学物質審査規制法 2014-03-19

chemSHERPA

CI


Ⅳ. Data entry support tool for chemicals

chemSHERPA

CI

External listJAMP

MSDSplus(ver4.x)

Format(Excel)

[Input support]○ Select & enter info on substance that is

mastered in external list.○ Substance search by partial match of

CAS No., substance name (Jpn/Eng/Chn) and filter by relevant standards, etc.

○ Citing CI already prepared for data entry; additional importing.

[input] [output]

[External list]Lineup includes:○ Substance

search list○ Material list○ Application list

(language: Japanese/English/Chinese)

(import data byconversion *1)

(*1: with expiration date)

Authorized filecontains information with no error and authorized.

Request filecontains information on requested product and requester.

Temporary fileis under development.(No transfer allowed in supply chain)

48

Ⅳ. Data entry support tool for chemicalsー Main window configuration and input items

General window

Requester InformationIssuer/Authorizer Information

Product Information

Composition window

Material(and its contents)


Window Info item Item for data entryBusiness info. view

Issuer and Authorizer info.

Company name, address, person in charge, contact info, authorizer info, date of authorization, date of preparation, etc.

Info on product and parts

Product name, number, manufacturer, date of issuance, etc.

Requester info. Company name, address, person in charge, contact info, date of request, reply deadline, etc.

Composition info. view

Info. on chemicals in products

Substance name, content rate, content status of declarable substance, etc.

49


Ⅴ. Data entry support tool for articles

chemSHERPA

AI

External list

JGPSSI

JAMPAIS

(ver4.x)

(ver4.xx)

(import data byconversion *1)

chemSHERPA-AI（成分情報）

製品品番製品名確定⽇時対象エリア製品質量(g)材料質量総計(g)

製品質量に対する材料総計⽐(%)

統合バン

KLM7890 タクトスイッチ IEC62474 0.286 0.286 100 1.00.

名称（階層）員数（階層）名称（部品）員数（部品）⽤途（材質）分類記号（材質）

名称（材質）質量（材質）単位（材質）公的規質）

ハウジング 1 1.⺟材 N499 フィラー(充填 102 mg ISO101.⺟材 R312 銅合⾦ 77.63 mg JISH36.（表⾯処理系S002 ニッケルめっき 0.08 mg JISH86.（表⾯処理系S012 銀めっき 0.29 mg JISH81.⺟材 R312 銅合⾦ 13.79 mg JISH36.（表⾯処理系S012 銀めっき 0.21 mg JISH8

フレーム 1 1.⺟材 R111 ⾼合⾦鋼 30 mg JISG4ステム 1 1.⺟材 P529 その他の熱可塑 62 mg ISO10

材質情報集計結果分類記号材質名称質量(g)N499 フィラー(充填 0.102R312 銅合⾦ 0.09142S002 ニッケルめっき 0.00008S012 銀めっき 0.0005R111 ⾼合⾦鋼 0.03

ターミナル 1

メタルコンタクト 1Format*2

(Excel)

*2: The form can be exported by window (Business/composition/ compliance)

[Input support]○ Select & enter info that is mastered in

external list, for substance, material, exempted application, etc.

○ Substance search by partial match of CAS No., substance name (Jpn/Eng/Chn) and filter by relevant standards, etc.

○ Integration of composition info., combining AI of purchased parts.

○ Citing AI already prepared for data entry; additional importing.

○ Convert composition info to compliance assessment info., in line with selected Area. (partly applied)

(*1: with expiration date)

(language: Japanese/English/Chinese)[input] [output]chemSHERPA

AIAuthorized file

contains information with no error and authorized.Request filecontains information on requested product and requester.

Temporary fileis under development.(No transfer allowed in supply chain)

[External list]Lineup includes:○ Area info.○ Substance

search list○ Material list○ Application list○ Conversion

factor

50

Ⅴ. Data entry support tool for articlesー Main window configuration and input items

General window

Requester InformationIssuer/Authorizer InformationComposition window

Compliance window

LevelーComponentーMaterialーSubstrate


Window Info item Item for data entryBusiness info. view

Issuer and Authorizer info.

Company name, address, person in charge, contact info, authorizer info, date of authorization, date of preparation, etc.

Product and part info. Product name, number, manufacturer, quantity, unit, date of issuance, etc.

Requester info. Company name, address, person in charge, contact info, date of request, reply deadline, etc.

Composition info. view

Info with structure of level part material substance.

Level and its quantity, part and its quantity, material, material mass, substance name, content rate per material, exemption code, etc.

Compliance assessment view.

Compliance assessment info for specific Area.

Content status (Y/N) for each reporting ID, content rate, quantity of content, usage code, application, portion used, etc.

51

Product/ComponentInformation

Acquisition of the toolsDownload from chemSHERP website

https://chemsherpa.net/chemSHERPA/english/tool/①Unzip the file downloaded

IAA.zip(article) or ICA.ZIP(chemical)Operation manual, Entry manual, etc. are included.

②Unzip IAA.zip(article) or ICA.ZIP(chemical)

Start of the ToolsCrick chemSHERPA¥Article¥Article.exe (article)or chemSHERPA¥Chemical¥Chemical.exe(chemical)

System requirementsItem VersionOS Microsoft Windows Vista、7、8、8.1Monitor resolution XGA (1024 x 768) or higher.

(Recommended environment: 1280 x 800 or higher)Windows font size Small, Medium (recommended environment: small)Microsoft .Net Framework (full profile) 4.0、4.5Microsoft Excel 2007、2010、2013

Search.net 4.5

Ⅵ. Acquisition and start of the Tools


* Do not change external file and folder structure, change names, move, or delete after unzipping. It may disable startup.

* Saving the tool in shared folders and so forth on the network will disable startup.

52


Ⅶ. Assumed work-flow scenarios

Work Data distribution type Request-to-reply type request-to-reply typeSummary

A company supplies its own data by self direction.

A company sends existing data (or newly-prepared data) to requesting party upon request.

A company provides data by filling in a specific form provided by requesting party and sends it back to them.

Process

[1] Prepares and discloses data through such as websites and IT systems.

[2] Users download data as necessary from which the data is posted.

[1] Makes request to counterparty by E-mail or phone to provide data.

[2] The requested party prepares and provides its data by using existing data or creating new data (incl. data citing).

[1] Requesting party sends data format to counterparty with specific conditions (on requester's model number, area, etc.).

[2] Requested party provides data in the data format of [1] (incl. data citing) and send it back.

Website,IT system, etc.

Distributing company

Requesting company

Distributing companyRequesting

company

[2][2]

[1]

Requesting company

Distributing company

[2]

[1]

[1]

Scenario (1)(see page 29)

Scenario (2)(see page 30)

chemSHERPAAI/CI chemSHERPA

AI/CIchemSHERPA

AI/CI(respond)

chemSHERPAAI/CI

(request)

53


Ⅶ. Assumed work-flow scenario (1): voluntary data provision

[D1] Enter info on issuer, date, Area

[D2] Enter, finalize info on product

[D3] Enter, finalize composition info

Data issuer Authorizer

Data providing

[D5] Perform error checking

[D11] authorize, export data

[D8] Enter info on authorizer, date

[D7] import temporary-saved data

Company to provide data

[D4] Enter, finalize compliance info

[D6] Export temporary-saved file

[D9] Finalize info onproduct, composition,compliance


e

chemSHERPAAI/CI

(temporary)

chemSHERPAAI/CI

(authorized)

D4 is for articles only

54


Ⅶ. Assumed work-flow scenario (2): respond upon request

Data issuer AuthorizerRequester

[R1] ] Enter info on requester, date, Area

[R2] Enter info. on product items for data request

[D7] import data already prepared

Reply

request

respond

Company to respondCompany to request for data

[R3] export data request format

[D1] Enter info on issuer, date, Area

[D2] Enter, finalize info on product

[D3] Enter, finalize composition info


[D4] Enter, finalize compliance info

[D6] Export temporary-saved file

[D11] Authorize, export data

[D9] Enter info on Authorizer, date

[D7] Import temporary-saved data

[D8] Finalize info onproduct, composition,compliance


e

e

chemSHERPAAI/CI

(authorized)

chemSHERPAAI/CI

(temporary)

chemSHERPAAI/CI

(request)

D4 is for articles only.

55

Ⅷ. (reference) Article tool: Component information entry key points Principal information to be entered

Information item

Level Component Material SubstanceOptionalReportingName Quantity Name Quantity Usage Classification

& NameMass

(& Unit) Standard Comment Substance CASContent rate

per materials

Comment

Required/ optional

Optional (original component not required) Required Required Required Optional Optional Required Required Required Optional Optional

Entry formatFull-width character

stringNumeric

charactersFull-width character

stringNumeric

characters Selective SelectiveNumeric

characters (unit:

selective)

Full-width character

string


string

Half-width alphanumeric

characters(Selection on search screen

followed by entry also possible)

Half-width alphanumeric

characters(Selection on search screen

followed by entry also possible)

Numeric characters


stringCheck box

Entry content

Molded article name of molded article/

molded article name of

original article

Amount of original

components to be fed

Component name

Component piece count

Material usage

Material (classification

code and material name)

Material mass

Standard number for

material such as JIS

standards

Comment on material

Substance name (enter in English regardless of the

language displayed)

CAS number or substance group

number

Weight concentration per material

Comment on substance

Check when optionally reporting

substances other than

control target substances

Component Material Substance(Those shown below in red letters are chemSHERPA control

target substances. These shall be reported along with content rate per material if thresholds are exceeded.)

Name Quantity Material Mass

① Terminal 15 Phosphor bronze 0.03g Copper, tin, phosphorus

Tin plating 0.6mg Tin

② Isolator 1 PBT plastic 0.5g PBT, antimony trioxide, brominated flame retardant TBBA

③ Shell 1 Free machining steel 4g Iron, lead

Nickel plating 0.3mg Nickel

④ Junction cell 1 ABS plastic 5g ABS, antimony trioxide , brominated flame retardant TBBA

⑤ Screw 2 Carbon steel 0.2g Iron, carbon

Chrome plating 0.2mg Chromium

*Report in such manner that the total sum of material becomes product weight (reporting on 100% of material is the rule).*Substances shall be reported along with content rate per material in the case that chemSHERPA control target substances are contained in greater amount than thresholds in component information.Substances other than chemSHERPA control target substances and lower inclusion than threshold in component information do not require reporting (it is possible to report optionally).

Example of perspective on component and material: Connector Source: Reprinted from JAMP case examples


⑤Screw

③Shell

①Terminal

④Junction cell

②Isolator

Material entry

(1) Select usage

(2) Select from material list displayed to suit usage

Substance code selection screen

Ⅷ. (reference) Article tool: Component information entry key points

1.母材 2.被覆 3.付着剤 4.内包剤 5.はんだ接

合

6.（表面処理

系）めっき

7.（表面処理

系）化成処理

8.（表面処理

系）溶射

高合金鋼 ○

高合金鋳鉄 ○

鉄鋼/鋳鋼/焼結

合金○

非合金、低合金

鋼○

○

鋳造アルミニウ

ム合金○

鍛造アルミニウ

ム合金○

含鉛はんだ ○ ○

非鉛はんだ ○ ○

特殊金属(金） ○

○

その他の特殊金

属（銀、パラジ

ウム等）

○

チタン、チタン

合金○

その他の非鉄金

属○

セラミック ○ ○

ガラス ○ ○

その他無機化合

物○ ○

フィラー(充填

材)を含有する熱

可塑性樹脂

○ ○ ○

ＰＥ ○ ○ ○

ＰＰ ○ ○ ○

ＰＳ ○ ○ ○

○

アルミニウム

めっき○

銅めっき ○

スズめっき ○

クロムめっき ○

・・・

….

材質用途

材質名称分類記号

R111R112

R101

R102

・・・

R211

R212

・・・

R351

R361

V421

V412

P398

P399

N720N721N498

N499

P511

P512

P513

・・

S003

S004S005

S006

Relationship between usage classification of material and material (part)

Material is selective. chemSHERPA material list inherits JAMP material list.


Substance entry Enter substance in either manner shown below.

(1) Press “select” button, browse substance on substance search screen, and select.(2) Enter CAS number directly on component information screen and press “substance information update” button.* Management by CAS number recommended as various names are possible for substance names.* When reporting substances other than chemSHERPA control target, enter CAS and the name directly on component information screen and check “optional

reporting”. Some substances require exemption from application concerning control target criteria and entry of substance usage (selective).

In the case of (1), exemption items and substance usage selection screens that follow will pop up. In the case of (2), automatic pop-up does not happen so it is necessary to click corresponding fields to select exemption items and substance usage.

Enter “content rate per material”. Maximum content rate if content rate varies.

Ⅷ. (reference) Article tool: Component information entry key points

Substance search screen

Can be searched by CAS number, EC number, English name, and Japanese name (partial match).

It is also possible to narrow down by target standard to search.

Regulation information is displayed for the substance entered. (See substance list manual for meanings of indication flags)

When reporting substances other than chemSHERPA control target, enter CAS and the name directly on component information screen and check “optional reporting”.

Lead and its compounds, cadmium and its compounds, hexavalent chromium, and substances subject to SVHC that may become PBB, PBDE, PFOS, DBT, DOT, UVCB

Substances that require entry of exemption,

substance usage, etc.

Example of exemption and substance usage selection screen


Ⅷ. (reference) Article tool: Compliance assessment information entry (area IEC62474) key points IEC62474 substance list

• Based on legal regulations and industry standards in various countries and regions such as EUʼs revised RoHS directive, substances subject to restriction under EU REACH regulation, substances subject to approval under EU REACH regulation and their candidates (so-called SVHC), EU POPs regulation, U.S. TSCA, U.S. California State Proposition 65, Chinese RoHS, and Japanese Chemical Substance Control Law Primary Specific.

• Substances that may be contained in electric & electronic products are selected and included.• Allocate separate ID if reporting usage and reporting threshold differ for the same substance.• Denominator of reporting threshold is not common (in product, in homogenous material, in

component, etc.).

ID Substance(Group) Referenced lows & regulations Reportable Application Reporting threshold

00021 Lead/Lead Compounds

EU/RoHS; China RoHS; California Electronic Waste Recycling Act; J-Moss; ANNEX XVII of REACH Regulation(EC)

All, except for batteries, cables and children's articles/toys

0.1 mass% of total Pb in homogenous material

[ReportingLevel:Material]


U.S. Consumer Product Safety Improvement Act

Consumer products designed or intended primarily for children 12

years of age or younger0.01 mass%

[ReportingLevel:Product]


U.S. Consumer Product Safety Improvement Act

Paint and similar surface coatings of toys and other articles intended

for use by children

0.009 mass% of surface coating material


00024 Lead/Lead Compounds US/CA Proposition 65 Cables/cords with thermoset or

thermoplastic coatings0.03 mass% of surface

coating material [ReportingLevel:Material]


EU Battery Directive; Chinese Standard GB Batteries

0.004 mass% of battery [ReportingLevel:Product

Part]

00038 Bis(2-ethylhexyl)phthalate (DEHP) EU_RoHS、EU_SVHC All

0.1 mass% in homogenous material


Table: Excerpt of IEC substance list

Based on two legal regulations with different reporting

thresholds, where the stricter is to be employed

Separate ID if reporting usage and reporting

threshold dif1fer for the same substance

There are cases where the threshold represents concentration as specific element

instead of concentration of chemical compound.



Information to be enteredInformation

itemContent above the threshold

Content rate(ppm)

Quantity of content Usage code Usage Portion used Remarks

Required/optional Required Required only if content

assessment is “Y” Optional Partially required Optional Optional Optional

Entry format Y or N (selective)Numeric charactersUnit to be chosen from mg/g/kg

Numeric characters Selective

Character string (full-width and half-width

can be mixed)

Character string (full-width and half-width

can be mixed)

Character string (full-width and half-width can be

mixed)

Entry content

Y or N (EntryY or N if automatic

conversion function is used)

Content rate matching the denominator of “reporting threshold”

Amount contained per

product and its unit

Exemption or substance usage

(selective)Intention behind use of

chemical substanceArea where chemical

substance is used

Comment on chemical substance (group)

corresponding to reporting ID of compliance

assessment information

Entry unit 1 per each reporting ID

If “reporting threshold” is per material (component), add lines for only materials (components) that contain chemical substances (groups) that correspond to reporting ID in greater amounts than reporting threshold to report.

1 content assessment per

each ID

File report with separate lines for respective homogenous materials for which content

assessment = Y

File report with separate lines for respective components for which

content assessment = Y One line per product

Entry not required (disabled) later if content assessment = N

Ⅷ (reference) Article tool: Compliance assessment information entry (area IEC62474) key points

If concentration by specific element is set as threshold, concentration as the element (= concentration of compound × [atomic weight × number of

elements / molecular weight of compound]) is reported 60

Content assessment (Y/N) perspective“Y” if corresponding to “reporting usage” and containing the substance beyond “reporting threshold” “N” when content rate is below “reporting threshold” even if corresponding to “reporting

usage” “N” when not corresponding to “reporting usage” even if the content is above “reporting

threshold” “Y” if the content is above “reporting threshold” and it is unclear whether “reporting usage” is

matched (failsafe judgment)Content assessment will still be “Y” for the case of inclusion within the range of exemption

(judged solidly by “reporting usage” and “reporting threshold”)

Entry using “component → compliance assessment information” conversion function Function to automatically set compliance assessment information based on component

information (some limitations apply) This function is a “support function” and confirmation on conversion results is still necessary. Content assessment is either “EntryY” or “N” if this function is used. “EntryY” requires user

to reselect “Y or N”.EntryY: Means “possibility of Y”.

Ⅷ. (reference) Article tool: Compliance assessment information entry (area IEC62474) key points


Limitations in “component → compliance assessment information” conversion function Conversion conditions

・Those with reporting threshold indicated as percentage per “product”, “component”, and “material”.

*However, “reporting usage” will not be taken into consideration.

Inconvertible items・Reporting threshold is specified component

Example: “0.004% of lead in battery”, “total content of bromine in substrate: 0.09%”, “0.03% of lead in surface coating”, etc.)・Those with special unit for reporting threshold

Example: “1μg/m2 (as total PFOA)”→ Turns out “EntryY” if target substances are contained in the product, or “N” if not. (Content rate and so forth will not be set)→ To be judged by user with consideration on concentration to match the denominator of reporting threshold and the reporting

usage. Enter content rate and so forth if content assessment = “Y”.

Content assessment is done solely by reporting threshold regardless of reporting usage. Thus, it is necessary to set “EntryY” to “N” if reporting

usage is not matched.

Turns out “EntryY” if target substances are contained in the product, or “N” if not. (Content rate and so forth will not be set).

Ⅷ. (reference) Article tool: Compliance assessment information entry (area IEC62474) key points

Use “component → compliance assessment conversion” function as entry support

function understanding of its limitations.


The general rules for transferring information on chemicals contained in products using chemSHERPA are indicated by the “Rules for Using Information for Chemicals Contained in Products”. Organizations using chemSHERPA should understand the rules for use and comply with these in order to accurately and efficiently transfer information within the supply chain.

Before using the data entry support tool, always read the operations manuals, data entry manuals, and FAQ.•The data entry support tool can be downloaded for free from the chemSHERPA website.•The rules for use, operations manuals, data entry manuals, and other documents can also be downloaded from the website.

The data entry support tool may be updated to comply with changes to legal regulations and industry standards, as well as to add and improve functionality. As such, the tool may differ in parts from this video.

Documents will also be revised when necessary. For the latest information on chemSHERPA, the latest data entry support tool, and documents,

please check the website.

Disclaimer: chemSHERPA shall NOT be responsible in any way for information, etc., provided by or entered using the data entry support tool. All responsibility for the details of the provided data shall be born by the user.

chemSHERPA website: https://chemsherpa.net/

Requests when using chemSHERPA

63


Reference information

Information disclosure on chemSHERPA

Ministry of Economy, Trade and Industry Chemical Substance Management Policy websitehttp://www.meti.go.jp/policy/chemical_management/index.html

chemSHERPA websitehttps://chemsherpa.net/

≪Article≫ Data entry support toolMock exercise


Prepare your dataPractice1

You prepare the AI(temporary) for the authorization about the cable with terminal such as the chart below, according to the flow of the red line part on the right figure.

File preparer File authorizer

provide

11.6 Perform error checking

11.2 Enter information on authorizer

11.1 Import data (in a temporary-save file) you are going to authorize

File providing company

11.3 Check product/component information11.4 Check composition information11.5 Check compliance assessment information

11.7 Authorization →save the data

11. Authorizethe data

5.1 Enter information on issuer

5.2 Enter information on product/component

5.3 Enter composition information


5.4 Enter compliance assessment information

5.6 Temporary save →Save the data

5. Createdata fornew entry

12. Enter composition information

13. Enter compliance assessment information

66

chemSHERPAAI

(Temporary)

echemSHERPA

AI(authorized)

☞ Numbers in the figure correspond to chapter numbers in Operation manual.


Part ：Cable terminal (2.5g)Material：（１）Alloy (Steels/cast steel/sintered steel） 2.4997g

Substance contained in part （chemSHERPA Declarable substances ）

：Lead (CAS:7439‐92‐1)(0.2%)（２）Gold plating 0.0003g (0.3mg)

Substance contained in part （ chemSHERPA Declarable substances）

：nothing

ELV Exemption：1(a) Steel for machining purposes and batch hot dip galvanised steel components containing up to 0,35 % lead by weightRoHS Exemption：6(a) Lead as an alloying element in steel for machining purposes and in galvanized steel containing up to 0,35 % lead by weight

【 Supplementary information about the use of the product 】

Cable with a terminal（１ｍ）

Item Content

Product name Cable A with terminal_1m

Product Number CableA-1k1

weight 10.8g

Unit piece

[Cable :Product name etc.]

Part: Wire 1.5g/m x 5Material: CopperSubstance contained in part:（chemSHERPA Declarable substances ）

Copper (CAS:7440‐50‐8) (99%)** Concentration in a material

Part:：Clad 0.8g/mMaterial: PVCSubstance contained in part （chemSHERPA Declarable substances ）Bis (2‐ethylhexyl)phthalate (DEHP)(CAS:117‐81‐7)(15%)*

* Concentration in a material

[Cable :cross-sectional view and Composition Info.]

Note: File providing company doesn’t know how receiving company use this cable.

*virtual product which we made as an example for data entry explanation.

Prepare your dataPractice1


Authorize the data

In this step, you authorize the AI (temporary) of cable you created in Practice 1 to export it in an authorized file. Please follow the work-flow in the red circle.

Practice 2

File preparer File authorizer

provide





11.3 Check product/component information11.4 Check composition information11.5 Check compliance assessment information

11.7 Authorization →save the data






5.4 Enter compliance assessment information

5.6 Temporary save →Save the data



13. Enter compliance assessment information

chemSHERPAAI

(Temporary)

echemSHERPA

AI(authorized)



Prepare your response to info requestPractice 3

First of all, import a request file (SHAI_Request_R11-1010.shai).

In the table, there are two products on which you are requested to provide information.

For the product “Cable XA,” you can use the data you prepared in Practice 2 by using “citing” function.

For the product “Diode,” the same procedure as Practice 1 can be used to create your response.



70

ChemSHERPA files integration

(1)We explain the way to prepare “Product D” file by integrating Diode (Part A), Panel(Part B) and Fuse(Part C) files.We already received the AI (Article Information) ChemSHERPA files of parts from suppliers.The quantities of Part A, Part B and Part C are shown below.

(2) Please note that ChemSHERPA tool integrates composition information, NOT compliance information.Compliance information shall be prepared by checking composition information and supplementary information belowwhich Chemsherpa file receiving company provided your company.

* Supplementary information The product is not intended for childrenʼs use.The product is not intended for contacting with userʼs skin for a long time.

(3) Add product information, Issuerʼs information and others by using error checking tool to finalize the data preparation. And issue the formal AI data after authorization.

Part NumberAI file name received from the Supplier

Diode 1 SHAI_PartA for Integration.shai

Panel 2.2cm2 x 1 SHAI_PartB for Integration.shai

Fuse 3 SHAI_PartC for Integration.shai

☞ Please refer Section 8 of Operation manual of AI tool

Practice 4

Product C Diode (Part A)

Panel (Part B)

FuseFuse

Fuse (Part C)

Item Content

Product Name Product D

Product Number C-2p

Weight Calculate automatically when integrating

Unit piece

[Product D: product name etc.]

[Parts and their quantities, AI file name]


71

[Ref.] Concept of Integration

Article Name Level PartElectrolytic capacitor

-(not wanted)

Electrode foilSeparator

Original part

Article Name Level PartPower supplyCircuit board

Electrolytic capacitor


Article Name Level PartCPU board Power supply

Circuit board/ Electrolytic capacitor


Article Name Level PartCPU unit CPU board

/ Electrolytic capacitor


Article name Level PartController CPU unit

/ Electrolytic capacitor


File name Reporting unit QuantityElectrolytic capacitor.XML piece 2

File name Reporting unit Quantitypower board.XML piece 2

File name Reporting unit Quantity

CPU unit.XML piece 1Cable.XML piece 1

Integration

Integration

Integration

(Midstream)

(Downstream)

Integration

“Integration” is defined as preparing a composition information for a complex article by accumulating information for original parts which consist of the complex article.

File name Reporting unit Quantity

CPU board.XML piece 3

Practice 4

Power supplyCircuit board

CPU board

Cable

Controller

Electrolyticcapacitor

Electrode foil

Separator

Original part


Electrode foil

Separator

Original part


Electrode foil

Separator

Original part


Electrode foil

Separator

Original part

Power supplyCircuit board

CPU board

CPU board

CPU unit


【Composition】

【Product/Component】

【Compliance】

Practice 1


Example of response, supplementary information*This example shows the case that is prepared in consolidated version 1.02.00.

72

【Method in detail】

(1)Enter reference numberand preparation date

(2) Click “Company” on the menu bar →”Enter” →”Issuer/Authorizer”.

(3) Enter Issuer information*Items with red asterisk(*) are required for data input. (English only）

(4)Click”ＯＫ” button

(5)Check the area ofIEC62474


Example of response, supplementary information

73

(6) Enter the product informationProduct name／Product number／Mass／Unit od mass／Reporting unit／Valid from(Date) are required.

(7)Check the object product

(8)Click “Composition”



74

(9)Click “Add” button andadd two lines of Component

(11)Select the cell in the “Usage” columnand click “Select” button of Material

(12)Select “1.base material” in the column of “Usage of material” and Select R311; Copper (e.g. copper amounts in cable harnesses)in “Material” column

(13)Click “Select” button

(10)Enter the name and quantity of wire in the 1st line.Enter the name and quantity of Clad in the 2nd line.Enter the name and quantity of terminal in the 3rd line.

(14) Enter mass(1.5) and unit(g)

(15)Similarly, repeat (11) to (14) for Clad and Terminal.For Clad, select “Usage of material; 2.Clad” and select “P514; PVC”. Input mass(0.8) and unit(g). For Terminal, first click “Add” button to add one line for materials. At the first line, select “Usage of material; 1.base material” and “Material; R101; “Steels/cast steel/sintered steel. Enter mass(2.4997) and unit(g).At the second line, select “Usage of material; 6.plating “ and “Material; S008; Gold plating.Enter mass(0.3) and unit(mg).



75

(18) If the target material is chosen, click “Select” button.

(17) Enter CAS No. of the Copper in the “Search” window.

(19) Enter content rate (99%)

(20)Repeat (16)〜(19). Enter Phthalate in PVC, content rate (15%) and Lead in steel, content rate (0.2%). In the case of Lead, according to the pop-up screen, select valid exemption about ELV and RoHS.

(21)Click “Error check” button, if no error listed, click “Finalize” button.(22)Click ”Transit to Compliance” button on the lower left.


Example of response, supplementary information(16) Select the cell of the Copper in the “Substance” column and click “Select” button of “Substance”.

76

(23)Click ”Convert from Composition” button

(24)Check“Show ”Y“ only”

(25)Confirm each line with EntryY.If the product corresponds to “Reportable applications” (including cases where correspondence is unknown) and contains more than reporting threshold, set N for the “Content above the threshold”.If the product does not correspond to “Reportable application” or corresponds but contains less than reporting threshold (including cases with no content), set N for the “Content above the threshold”.

(26)Click the cell indicated “Please enter the data.” and select “No information to determine "reportable application"

(27) Click “Error check” button, if no error listed, click “Finalize” button.(28) Click “Return to general” button on the lower left.



77

(29)Return to “General” window, and click “Error check” button.Ensure no error is listed. (31)Click “Temporary save” button.

(31) Ensure the folder name and the file name, and click “Save” button.※You can change folders and file name.

(30)Click “OK” button.



78

Please confirm the situation below.・After authorization, “Data export status” in “Product・Component” indicate “Standard data exported”.・The file named “SHAI_{Reference number}_yyyymmddhhss.shai” is output.(In the case you use default file name.)

*yyyymmddhhss in the file name represents year, month, day, hour, second.

(2)Check product, composition and compliance information.Check the object product, and click buttons of “Composition” and “Compliance” and make sure of the contents of them in each windows.

(3) Enter “Authorization date”

(4)Click “Company” on the menu bar →”Enter”→”Issuer/Authorizer”. Input the information of the authorizer in the “Issuer/Authorizer” window and click “OK”.

(5)Check the object product

(6)Click “Output(Authorization)”※An error check is carried out. When there is an error, you cannot go ahead next.

(7)Click “Authorize/Output” button.Ensure the folder and the file name, and click “Save” button.

【詳細⽅法】(1)Click “File” on the menu bar →”Open”→“chemSHERPA data”.Read the file you saved in the practice1.


Practice 2Example of response, supplementary information

79


[Product/composition information]

[Integration view] [Composition information view]

Practice 4

Practice 3

* Response data on diode is an example.


*This example shows the case that is prepared in consolidated version 1.02.00.

[Compliance assessment information]

* The table above is prepared by examining content assessment based on reportable application and threshold value of the conversion result. The original result of conversion from composition to compliance assessment information is as shown below.

Practice 4



Content is “N,” as not used for laminated PC board”.

Content is “N,” as not relevant to reportable application

Content is “N,” as it is UVCB and is not SVHC.

Content is “N,” as skin exposure for long hours is

very unlikely.

≪Chemicals≫ Data entry support tool

Mock practice




10.3 Check product/component information10.4 Check composition information

10.7 Authorize and save the formal data






5.5 Save the informal data

83

Prepare your data

In this step, prepare CI (temporary) of a product “cream solder” by following the work-flow in the red circle.

Item Description

Product name Cream solder

Product number H-001

File preparerFile authorizer

provide


chemSHERPACI

(temporary)

e

chemSHERPACI

(authorized)


Substance

CAS No. Maximum content rate (%)

tin 7440-31-5 59

lead 7439-92-1 34

silver 7440-22-4 0.4

gold 7440-50-8 0.18

rosin 8050-09-7 5.2

[Composition of cream solder H-001]

* Tin is not declarable substance under chemSHERPA and therefore eliminated from information transfer in this case.

[Information on product: cream solder]

Practice 1





Authorize the data

In this step, you authorize the CI (temporary) of solder you created in Practice 1 to export it in an authorized file. Please follow the work-flow in the red circle to create an authorized file.

Practice 2




10.3 Check product/component information10.4 Check composition information

10.7 Authorize and save the formal data






5.5 Save the informal data

File preparerFile authorizer

provide


chemSHERPACI

(temporary)

e

chemSHERPACI

(authorized)





85

Prepare your response to info request

First of all, import a request file (SHCI_Request_Y1024A3.shci).In the table, there are two products on which you are requested to provide information.

For solder paste, you can use the data you prepared in Practice 2 by using “citing” function.

For water-based adhesive, the same procedure as Practice 1 can be used to create your response.

Practice 3



[Composition information view]

Please check if the data meets the following conditions:・ After authorized, “Data export status” in product/composition information table shows “”Standard data exported”.・A file with the name of “SHCI_{issuer serial number}_yyyymmddhhss.shci” (if file name by default is used) has been exported. *yyyymmddhhss in the file name represents year, month, day, hour, second.

Practice 1

Practice 2

[Product/part information]



87

[Product/part information]

Practice 3

* In this example, data is prepared assuming that adhesive agent does not contain declarable substances under chemSHERPA.

