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Chatsworth and the Devonshire Collection

Matthew Hirst; Head of Arts & Historic CollectionsEleanor Brooke; Documentation Assistant & Assistant Curator

1Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

1Chatsworth and the Devonshire Collection

2Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

2Chatsworth and the Devonshire Collection

3Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

3Chatsworth and the Devonshire Collection

4Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

4Chatsworth and the Devonshire Collection

5Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

5Chatsworth and the Devonshire Collection

6Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

6Chatsworth and the Devonshire Collection

7Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

7Chatsworth and the Devonshire Collection

8Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

8Sothebys Inventory excel spreadsheetA full inventory of the collection at Chatsworth undertaken by Sothebys in 2007.Covered the entirety of the collection, with over 10,100 recordsInitial editing was required to ready the spreadsheet for import.

IO! DatabaseEstablished circa 1998.Included most of the Fine Art collection with some sculpture, miniatures, watercolours etc. Over 1100 objects and 700 parties records, plus bibliography and conservation records.Accompanied by images.

Photo Library Access databaseThe Photo Librarians database for all image and copyright transactions

Photo Library Extensis image databaseImage database which corresponded with the Photo Library Access database

Data Sources

9Standardisation of the use of columns.Addition of Chatsworth identification numbers (PA, SC etc) to concord with IO! records to avoid unnecessary duplication of recordsAddition of Dukes database identification numbers to concord with the Dukes database records

9Data MigrationMay 2011:Documentation Assistant started 2 year contract

Jun 2011:Trial Migration

Sep 2011:Final migration and database went live

Oct 2011:3-day department training

Oct Dec 2011:Initial data editing

Jan 2012 Apr 2013:Full inventory of the collection at Chatsworth

Nov 2012:Upgrade to database

1010Jan 2012Ground Floor Visitor Route and Ante Library and Dome Room Shelf CheckFeb 2012Ground Floor Visitor Route and Ante Library and Dome Room Shelf CheckMar 2012Queen of Scots ApartmentApr 2012South FrontMay 2012Old Master Drawings and Sketch GalleriesJun 2012Old Master Drawings and Sketch GalleriesJul 2012North Wing Visitor Route and Temporary ExhibitionsAug 2012Guest BedroomsSep 2012StoresOct 2012State ApartmentNov 2012State ApartmentDec 2012StoresJan Mar 2013Holiday CottagesCollection Inventory Project Plan 2012

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1313Upgrade 2012The first upgrade to the database took place in November 2012Minor amendments to the database to suit our collection needsAddition of the Trap and Trap Events modules

New Catalogue module sectionsObject Catalogue (Fine Art version)Archive CatalogueGardens CatalogueDigital Asset Management (DAM) Catalogue

Photo LibraryPhoto Library section to the Events module originally developed for St Andrews.Development of invoice reports. Moving Forward

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