Chatsworth and the Devonshire Collection

Matthew Hirst; Head of Arts & Historic CollectionsEleanor Brooke; Documentation Assistant & Assistant Curator

Chatsworth and the Devonshire Collection

Chatsworth and the Devonshire Collection

Chatsworth and the Devonshire Collection

Chatsworth and the Devonshire Collection

Chatsworth and the Devonshire Collection

Chatsworth and the Devonshire Collection

Chatsworth and the Devonshire Collection

Sotheby’s Inventory excel spreadsheet A full inventory of the collection at Chatsworth undertaken by Sotheby’s in 2007. Covered the entirety of the collection, with over 10,100 records Initial editing was required to ready the spreadsheet for import.

IO! Database Established circa 1998. Included most of the Fine Art collection with some sculpture, miniatures,

watercolours etc. Over 1100 objects and 700 parties records, plus bibliography and conservation records.

Accompanied by images.

Photo Library Access database The Photo Librarian’s database for all image and copyright transactions

Photo Library Extensis image database Image database which corresponded with the Photo Library Access database

Data Sources

Data Migration

May 2011: Documentation Assistant started 2 year contract

Jun 2011: Trial Migration

Sep 2011: Final migration and database went live

Oct 2011: 3-day department training

Oct – Dec 2011: Initial data editing

Jan 2012 – Apr 2013: Full inventory of the collection at Chatsworth

Nov 2012: Upgrade to database

Jan 2012 Ground Floor Visitor Route and Ante Library and Dome Room Shelf Check

Feb 2012 Ground Floor Visitor Route and Ante Library and Dome Room Shelf Check

Mar 2012 Queen of Scots Apartment

Apr 2012 South Front

May 2012 Old Master Drawings and Sketch Galleries

Jun 2012 Old Master Drawings and Sketch Galleries

Jul 2012 North Wing Visitor Route and Temporary Exhibitions

Aug 2012 Guest Bedrooms

Sep 2012 Stores

Oct 2012 State Apartment

Nov 2012 State Apartment

Dec 2012 Stores

Jan – Mar 2013 Holiday Cottages

Collection Inventory Project Plan 2012

Upgrade 2012 The first upgrade to the database took place in November 2012 Minor amendments to the database to suit our collection needs Addition of the Trap and Trap Events modules

New Catalogue module sections Object Catalogue (Fine Art version) Archive Catalogue Gardens Catalogue Digital Asset Management (DAM) Catalogue

Photo Library Photo Library section to the Events module – originally developed for St

Andrews. Development of invoice reports.

Moving Forward