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ABSTRACT
United Christian Multi-Purpose Cooperative is a registered association of
Filipinos, united voluntarily to meet common economic, social and cultural needs
and aspirations through a jointly owned and democratically controlled enterprise.
It is owned and managed by the people who used its services. The headquarters
of the corporation was established in the year 2001 in G. Lazaro St. Dalandanan
Valenzuela City. They aim to encourage industriousness, thriftiness, savings,
wise spending and investment to generate earnings for future needs. A member
of the United Christian Multi-Purpose Cooperative helps attain goal and
objectives in spreading Gospel of the Lord, love and concern to others by helping
improve the well being of its member through improved livelihood and financial
loan assistance through supervised credit. It operates like a bank with a various
financial assistance to its members. Deposits in United Christian Multi-Purpose
Cooperative earn more than most banks, higher interest on deposits hence,
without withholding tax.
United Christian Multi-Purpose Cooperative promotes their business by
means of posting tarpaulins, giving flyers or personally communicates with the
person in order to obtain more clients. The flyers includes the contact number of
the in charge person and the location of the cooperative to acquire information.
Before they can get a registration form, they required to attend the pre-
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membership seminar which is done every first Saturday of the month. And if
other group members request to set another seminar which they are convenient,
they need to go to the headquarters and ask for the available schedule. The
client who already has a pre-membership seminar is the only capable for
acquiring membership. The client will fill-up the form with their personal
information and registered them as a member of the cooperative. United
Christian Multi-Purpose Cooperative communicates with their member through
the use of text messages about the schedule of their meeting. If the member is
busy and failed to come to the schedule meeting, the member doesnt know what
was discussed by the organization. He will not be aware about matters in their
cooperative. He become informs of what happen in the previous meeting when
he personally goes to the headquarters. In filling for loans, the member needs to
go to the headquarters to fill-up form for the loan and wait few days until it is
confirmed. To process the request it takes time, the borrower needs to monitor
his request from day to day to know if his request is accepted. And for the
savings, the fill-up savings slip to record their deposits. In records of payment
and updates are receiving encoded in excel and reflected on their own passbook.
When payments are forwarded thru email or otherwise, the passbook should be
presented for posting at least quarterly. In case the passbook is loss or stolen the
owner shall notify the treasurer at once in writing and later issue a duplicate
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passbook upon the proof of its loss by the affidavit of the owner and the payment
fee. For the loans of the members, it have interest indicated according to type of
loans they request and for savings deposits it earn four percent of the shares per
annum.
Knowing the situation mention above the proponent thinks for a solution
that will help the organization to promote their business easily and help clients to
ease their burden. The proponent proposes a website for United Christian Multi-
Purpose Cooperative. The proposed website will have the information about the
cooperative and the program that they offer. It will help the organization to gain
members for using a web-based promotion. This also includes the background
information about different types of deposits and loans that the member can
acquire. For those who are already member they have their own account to view
the private matters of the cooperative that needed to be known by the members.
Also it will serve as their access that helps them to have their record for proof of
receiving and paying money. And for those who are not yet member, it will have
features that will accept an online acquiring for membership and a form that will
accept their request seminar. For the manager, he has the full control of the
website. The manager can add, update, or delete information of the cooperative
members. He can also display issue or events that happened in the cooperative
for the members that will view it.
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For the proposal to materialize, the proponent will create web pages that
typically written in a plain text interspersed with formatting instructions oh
Hypertext Markup Language (HTML). HTML is the main markup language for
creating a web pages and other information that can be displayed in a web
browser. It allows images and objects to be embedded and can be used to create
interactive forms. I will also use cascading style sheets (CSS) to define the
appearance and layout of text and other material. To become more attractive I
will also use Jquery for the design. And for the database I will use hypertext
preprocessor (PHP). It is a server side scripting language used as a general
purpose programming language. The command of this language can be
embedded directly into a hypertext markup language. It uses hosting for users to
view the website. For this study it uses WAMP as a local host. For the working
environment it is applicable in windows based environment that have internet
browser.
This paper aims to promote the United Christian Multi-Purpose
Cooperative website with a user friendly membership registration. It offers an
effective and efficient way to keep updated and complete registry of all members
record. The proposed website will render reports monthly, annually or as may be
required by the board of director that the members can view.
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Chapter 1
THE PROBLEM AND ITS BACKGROUND
This chapter discusses about the process of managing record of United
Christian Multi-Purpose Cooperative. It also presents the background of the
study as well as the problem, conceptual framework, theoretical framework,
significance, objective, scope and limitations of the study, and definitions of
terms.
Introduction
United Christian Multi-Purpose Cooperative is a registered association of
Filipinos, united voluntarily to meet common economic, social and cultural needs
and aspirations through a jointly owned and democratically controlled enterprise.
It is owned and managed by the people who used its services. The headquarters
of the corporation was established in the year 2001 in G. Lazaro St. Dalandanan
Valenzuela City. They aim to encourage industriousness, thriftiness, savings,
wise spending and investment to generate earnings for future needs. A member
of the United Christian Multi-Purpose Cooperative helps attain goal and
objectives in spreading Gospel of the Lord, love and concern to others by helping
improve the well being of its member through improved livelihood and financial
loan assistance through supervised credit.
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From day to day process they need to promote their business to others
and to record their transaction to be reliable with the members. In promoting their
business it is usually done with the used of tarpaulins and flyers. Distributing
flyers may cause time with them. And to inform members about the transaction,
members needed to came to the headquarters.
This study is intended to have a web-based system in the organization
and aims to promote the United Christian Multi-Purpose Cooperative website
with a user friendly membership registration. It offers an effective and efficient
way to keep updated and complete registry of all members record.The proposed
website will render reports that the members can view. The records are reported
monthly.
Background of the Study
United Christian Multi-Purpose operates like a bank with a various
financial assistance to its members. Deposits in United Christian Multi-Purpose
Cooperative earn more than most banks, higher interest on deposits hence,
without withholding tax. The vision of the said cooperative is to become a
progressive cooperative, worth of Gods stewardship, serving its members and
society in general, enhancing their economic well-being through application of
proven principles of Christian business ethics. Their goal is to encourage hard
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work and industriousness, thriftiness, savings and investment in the cooperative
to generate additional earnings to provide for future needs.
The main line of business is savings and loans but as a multi-purpose
cooperative it also engages in other line of business such as consumer,
marketing, producer and service. At the end of the fiscal year, accounting of
earnings are done and distributed. Seventy (70) percent goes back to the
members as dividend, ten (10) percent for the reserve found, ten (10) percent
goes to cooperative education and training fund, ten(10) percent goes to optional
fund for spreading the gospel in Christian Ministry and social economic concern
for the community welfare of the less fortunate.
The client who already has a pre-membership seminar is the only capable
for acquiring membership. The client will fill-up the form with their personal
information and registered them as a member of the cooperative. United
Christian Multi-Purpose Cooperative communicates with their member through
the use of text messages about the schedule of their meeting.
In filling for loans, the member needs to go to the headquarters to fill-up
form for the loan and wait few days until it is confirmed. To process the request it
takes time, the borrower needs to monitor his request from day to day to know if
his request is accepted.
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For the loans of the members, it have interest indicated according to type
of loans they request and for savings deposits it earn four percent of the shares
per annum.
Theoretical Framework
A theoretical framework is the compilation of thoughts and theories that
are related to the proponents proposed topic. It ponders and develops theories
INPUT PROCESS OUTPUT
-gathered of
information and
data
-research,
interview and
survey
-Collection of
ideas and
concept of
system
-web pages
and database
concept
-administration
of survey
-conducting
interview
-tabulation and
interpretation of
data
-system
creation,
designing and
programming
-knowledge
about the
problem of
association
-system
analysis
-Easy and
effective way of
record
management
Figure 1Theoretical Paradigm
of the proposed topic
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on what possible answer could be. It is also used to make research findings
meaningful and show how they fit together.
Figure 1 shows the Theoretical Paradigm of the propose topic which have
the input of gathering information and data; research, interview and survey;
collecting of ideas and concept of the system and the web pages and database
concept that results to have the output of knowledge about the problem of the
association; system analysis and easy and effective way of record management.
It covers the process of administration of survey; conducting interview; tabulation
and interpretation of data; and system creation, designing and programming.
Conceptual Paradigm
f
INPUT PROCESS OUTPUT
GeneralManager:
-checks themembers
records andreview themonthlyreports.
-searching ofrecord
-compiling ofrecords
-viewing ofrecords
GeneralManager:
-compile andkeep updatesof records
Figure 2.1Conceptual
Paradigm for General
Manager
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Staff:
-acceptsmembershiprequest, andupdate themembers.
-Inserting Data
-Updating Data
-Deleting Data
-Searching of
records
Staff:
-easy, fast andaccurateupdate of
records andinformation
Figure 2.2Conceptual
Paradigm for Staff
Member:
-viewcooperativeconcerns,
request forloan and checkaccount
-inputtingaccount nameand password
-inserting data
-submitting
data
-viewingnewsfeed
Member:
-receivesupdate and
reliable report
of records.
Figure 2.3Conceptual
Paradigm for Member
Client:
-acquireinformation
and request formembership.
-Inserting data
-submittingdata
Client:
-save time andeffort for
membershiprequest
Figure 2.4Conceptual
Paradigm for Client
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For the conceptual Diagram the proponent used the Input-Process-Output.
The IPO shows how the resources are converted to products.
In the figure above (figure 2.1, figure 2.2, figure 2.3 and figure 2.4)
describe the conceptual paradigm of the general manager, staff, member and
client. Conceptual paradigm for the general manager (figure 2.1) shows the input
is to check the members records and review the monthly reports in the process
of searching, compiling and viewing of records. It gave the output of compile and
keep updates of records. In conceptual paradigm for staff (figure 2.2) shows the
process of inserting, updating and deleting data and searching of records. Given
the input and output mention above. Conceptual paradigm for members (figure
2.3) shows to have input to view cooperative concerns, request for loan and
check account. In the process of inputting account name and password, inserting
and submitting data and viewing news feed will give the output of receiving
update and reliable report of records. In the last figure which is the conceptual
paradigm for client (figure 2.4) describe the relationship of the input in acquiring
information request for membership gives the output to save time and effort for
them. This input and output involves the process of inserting and submitting data.
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Statement of the Problem
The purpose of this Statement of the Problem is to focus on the different
problems facing by the proponents.
General Problem
Manual way of advertising their cooperative business and communicating
to their clients, that results in consuming much of their time and efforts.
Specific Problem
Creating and Distribution of flyers and tarpaulins for promotions requires
lots of budget
Absent members during the meetings do not have any information about
the discussion
Filling for request takes a lot of effort for the client because they need to
go directly to the cooperative's headquarter
Storage of client's records is not secured enough with the usage of
passbook.
Objectives of the Study
The Objective of the Study answers the general and specific problem of
the study. It contains the aim of the proponent.
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General Objective
The study aims to develop a Web-Based Record Management System for
United Christian Multi-Purpose Cooperative for improvement of transaction
resulting to better clientele services
Specific Objective
To create a web-based system that can reduce the process of manual
promoting of the cooperative
To create a web-based system that will post information discussed in the
meeting.
To create a web-based system having online filing of registration for every
client
To create a web-based system that will replace the old storage and is able
to secure the data of the client.
Hypothesis
For the null hypothesis, web-based record management system will not
help to have reliable records for the members of the association and cannot
easily promote their business.
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Scope and Delimitation
To create a more effective system, the proponent needs to know
the measure of responsibilities and boundaries of the proposed system.
Scope of the Study
In general, the focus of this study is directed towards the design and
development of a cooperatives record management system of United Christian
Multi-Purpose Cooperative for the improvement of transaction and to have
reliable monthly reports. For the online, the web-based system will provide short
description about the background of the cooperative, their contact number and
their location. It will have hint about the programs that the association offers and
display activities that happened. It also accepts the request for membership who
wants to be a member and for the member they have their own account for them
to view their own records. Members are provided request form for their loans. For
offline it will manage by the staff. It will help for easily recording the transaction
between the staff and the members. The web-based system will also have the
features for uploading or posting important matters about the cooperative. It will
have databases to manage records. The study is largely dependent, honest, and
sincere of the respondents. Managing the encode information is important.
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Delimitation of the Study
This study is limited only to United Christian Multi-Purpose Cooperative
employees and members. They were chosen to be the respondents of the study
for they are knowledgeable when it comes to cooperative businesses. The
employees profiles are not provided by the system because it will only focus in
the associations transactions. The system cant retrieve files once it deleted.The
system doesnthave the form for deposits that involves large money.
Significance of the Study
This study is significant to the following.
General Manager. The Web-Based Record Management System will bring a big
impact for the General Manager of the association for it will help him to gather
the information of the member easily. Through the use of this web-based system,
the organizing of records becomes reliable.
Staff. Through the use of this web-based system, it can help the staff to easily
inform the members. It will serve as the information section for all the matters of
the organization.
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Cooperative Member. The web-based system for managing the records
protects the confidentiality of their profile and make sure that their records are
organized. They can easily access about the matters concerning to them.
Client. The web-based system will help them to know more about the
organization and the programs that they offer.
Cooperative. Promoting their organization will become easier.
Future Researchers. This would serve as a guide and basis for the future
researchers who will conduct their record management in the cooperative.
Definition of Terms
Operational Terms
The definition of terms is based on observable characteristics and how it is
used in the study.
Association
-Group of people organized with the same purpose
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Cooperative
-Organization pertaining to United Christian Multi-Purpose Cooperative, it
is an organization that is owned and run jointly by its members, who share the
profits or benefits.
Deposit
-Is the sum of money placed or kept in a bank account, usually to gain
interest.
Loan
Is the sum of money advanced to a business that must be repaid,
with interest at some point in the future. The lender must bear the risk that the
borrower may not repay the loan. The interest rate charged is the price for that
risk. A loan is money, classified as debt, for temporary use.
Members
-The people who own the cooperative and share the profits and benefits.
Staff
-A person who works for United Christian Multi-Purpose Cooperative.
Conceptual Terms
The definition of terms are based on concept or hypothetic ones which are
usually taken from the dictionary
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Online
-Is done while connected to such a system and for the conceptual
definition it isconnected or available through a system and especially a computer
or telecommunications system.
PHP
-Hypertext Preprocessor is a server-side scripting language, especially
suited for the creation of dynamic web-pages.
Web
-Isshorter term for Website and for the conceptual definition it is a group
of World Wide Web pages usually containing hyperlinks to each other and made
available online by individual, company, education institution, government or
organization.
Web-basedsystem
-Is any system that uses a web browser as a client. The term may also
mean a computer software application that is coded in a browser-supported
programming language and reliant on a common web browser to render the
application executable
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Chapter 2
REVIEW OF RELATED LITERATURE AND STUDIES
Local Literature
Importance of Records
A record is any information of text, number, image, or voice kept for future
reference. It said that as a civil servant or even as a business man, you need to
realize how vital an efficient records management system is to the smooth
operation of an organization. The main purpose of a records management
system is to make sure records are available when needed so that the
organization can operate efficiently. Such a system fulfils this purpose in several
ways by using storage media, providing proper storage equipment and supplies,
outlining procedures for filing, developing an efficient retrieval procedure and
setting up a schedule for when records should be kept or discarded.
An office cannot operate without records. Records are kept so that you and
others in the office can refer to the information later or use it to complete another
task. That is why many business and other organizations have records
management system such a system will help you store and retrieve records
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efficiently and keep the file current. (http://www.studymode.com/essays/Record-
Management-Facilities-322039.html)
Record Management as the Most Important in Organization
According to the study of Julie (October 2010) some time ago, record
management was not recognized as being important in an organization, unlike
these days, it is considered a must or if not, crucial function of most company
today.
Record management is what we use to manage the location of records in
an organization. As we all know, record management is a compulsory function for
universities, schools, government agencies, hospitals and all other entities that
generate information that needs to be kept for a certain amount of time. A record
can be also come in digital or electronic form. Records can be kept on financial,
medical, informative, payroll and emails among hundreds of other types of
record.
She classify the life cycle of records in three phases, which is the creation
or the receipt of a record, the maintenance, meaning safe storage, retrieval or
general use of a record and finally the disposal of a record.
(http://www.studymode.com/essays/Record-Management-425255.html)
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According to Fe Angela M. Versosa, records management is a logical and
practical approach to the creation, maintenance use and disposition of records.
She gives criteria for a good filing system which are simple, flexible or expansive
and adaptive. A good records system contains complete and comprehensive files
thereby enabling effective decision making and facilitates protection and
preservation of records. Also a good record system means less time in spent
searching for files and documents. The ultimate test of a good records
management is whether the records are available to those who need them, when
and where they are needed, and the manner in which they are made available
and at what cost. (http://www.slideshare.net/verzosaf/records-management)
According to the sitewww.studymode.com (august 2011), an effective
records management program is an integral part of an organizations effective
business operations. Organizations must consider records management
requirements when implementing the system management strategies or
whenever they design and augment an electronic information system.
Organizations that do not consistently adhere to standard records management
practices run the risk of not having records that can be depended upon in the
course of subsequent business transactions or activities.
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The study focuses on the various methodologies that organizations can
implement in order to develop ECM/ERM strategies that are backed with
electronic signature systems. It also gives an insight into the various ways
through which organizations can implement good IT practices to complement or
parallel existing records management practices. In systems implemented in line
with ECM/ERM guidelines, developing the most efficient systems will form the
core of organizational success. This will be achieved by making electronically
signed records the core of organizational IT systems. The organizational IT
professionals will come to terms with the fact that signatures are an integral part
of the records they keep. If the records need to be preserved, whether for a short
duration of time or permanently, then the organization is required to promote
integrity of its records by electronically signing them in scheduled series.
(http://www.studymode.com/essays/Record-Management-753899.html)
Managing Documents
According to the sitewww.studymode.com (October 2011), managing
documents can be extremely time-consuming and costs in staffing are
substantial. In large organizations, keeping templates up-to-date and ensuring all
staffs using the latest document are almost impossible. Document retrieval took
up an hour per document and even a longer time since paper files were stored in
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desperate locations. Today, Document Management System (DMS) can help to
meet the challenges. DMS is a system for managing collections of documents. It
is a computer system (or set of computer programs) used to track and store
electronic documents and/images of paper documents. Although, the term
somehow has the same concepts of Content Management System and it is often
viewed as a component of Enterprise Content Management (ECM), DMS is
basically related to digital asset management, document imaging, workflow
systems and records management systems.
http://www.studymode.com/essays/Record-Management-803899.html
Foreign Literature
Automated Records Management System
The automated records management system is the arms that will hold the
business in its goal to a paperless office environment. From the acronym itself,
the ARMS is that management process that will protect information and data to
ensure that all the records and the files in the system database of the business
organization is protected and easily accessed by users in the framework. In the
shortest definition of the automated records management system, it is simply that
process that is employed by the organization in the maintenance of records and
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files from the very moment that they arrive to the business or were created by the
enterprise up to the period when they will be deemed ready for eradication and
deletion from the archived or active databases. The records handled by the
automated records management system may come in tangible forms that will be
translated to digital formats with the use of the latest technologies in the market.
(http://www.cvisiontech.com/document-automation/pdf/automated-records-
management-system.html?lang=eng)
Record Management Definition
Records management (RM), also known as Records information
management or RIM, is the professional practice or discipline of controlling and
governing what are considered to be the most important records of an
organization throughout the records life-cycle, which includes from the time such
records are conceived through to their eventual disposal. This work includes
identifying, classifying, prioritizing, storing, securing, archiving, preserving,
retrieving, tracking and destroying of records.
(http://en.wikipedia.org/wiki/Records_management)
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http://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=enghttp://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=enghttp://en.wikipedia.org/wiki/Records_managementhttp://en.wikipedia.org/wiki/Records_managementhttp://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=enghttp://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=eng -
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Local Studies
AOLIS
AOLIS stands for Adventist University of the Philippines On-line
Information System. An On-line Information System is one which accepts input
directly from the area where it is created. It is also a system in which the output
or results of computation are returned directly to where they are required. A
common characteristic of on-line systems is that data are entered into the
computer system and received from the computer system remotely. That is, the
users of the computer system typically interact with the computer from terminals
that may be located hundreds of miles from other terminals and from the
computer itself.
With an on-line information system, the academic and service
departments of AUP can access data from a centralized database such that
information needed by one department from another may be obtained through
the system.
(http://web.aup.edu.ph/)
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Integrated Records Management Office
The Integrated Records Management Office (IRMO) is the physical and
electronic records management center of the Civil Service Commission.
It general functions are to formulate and implement policies, standards and rules
pertaining to management of civil service records such as personnel and
examination records, particularly on their development, maintenance, security
and control, retention and disposition, transmission, preservation and archive.
Provide records storage and extension services that will ensure easy access to
these records. Manage the flow of internal and external communication
documents of the Commission. Administer and monitor computerized systems on
records management control and extension services such as the Document
Tracking and Management System (DTMS), the Database of Individuals Barred
From Taking Civil Service Examinations and From Entering Government Service
Information System (DIBAR-IS), and the CS Eligibility Database Information
System (EDQIS). (http://excell.csc.gov.ph/cscweb/irmo.html)
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Foreign Studies
Document and Records Management System in Civica, London
The ability to quickly access information across the organization is critical
to enabling Council staff to deliver improved efficiencies and higher quality
service. At the same time, staffs face increasing challenges in managing the
growth in the volume of information recorded in both paper and electronic form.
Compounding this challenge is the need to meet changing legislative and
regulatory requirements across all forms of information. The HP TRIM Electronic
Document and Records Management System (EDRMS) is a proven, powerful
and flexible system that enables Council to manage all forms of documents and
to meet their statutory records management requirements. Implementing the
TRIM EDRMS improves Councils business process efficiency, enhances records
integrity and increases overall staff productivity by providing staff with the ability
to quickly and effectively access the information resources of the enterprise.
The power of Councils EDRMS is significantly enhanced when it interacts
seamlessly with the organizations corporate information systems. Civica's
Authority local government enterprise application is designed to manage all
forms of council business processes. Documents are integral to effective
business process management and Authority leverages the EDRMS facilities of
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case study. The system was implemented using Microsoft visual basic 6.0
Express Edition, Microsoft word processor, Microsoft excel, Microsoft access,
Structured Query Language and Seagate crystal reports developer Edition. They
identify their system requirements through observation and interview methods of
data collection. The study identified the major problems faced by the use of
manual filing systems to manage school records and attempted to solve them by
developing an automated school records management system. It said in their
study that for their recommendation in the system they have done, user must
have training, parallel system conversion and anti-virus update installations will
ensure smooth functionality and system availability.
(http://www.google.com.ph/url?sa=t&rct=j&q=&esrc=s&source=web&cd=2&cad=r
ja&ved=0CD4QFjAB&url=http%3A%2F%2Fwww.academia.edu%2F1195633%2
FA_Model_Records_Management_System)
Synthesis
Studymode.com stated the purpose of having record management
system, in which it is use to ensure that records are available when needed by
the organization. In accordance to the topic, many authors had their own study,
while others built their own system.
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The importance of record management system to the present time was
tackled in the study of Julie. She also classify the life cycle of records in three
phases. On the other hand, Fe Angela M. Versosa gives criteria for a good filing
system and describes what a good record system is. On August 2011, the
website studymode.com tackled the effectivity of records management program,
while on October 2011, they proposed DMS or Document Management System
that will manage documents for the purpose of reducing the time and cost
consumed when manually managed.
There were also programs and systems built in accordance to record
management. One of it was made in Civica, London. Electronic Document
Records Management System is a powerful and flexible system that enables
Council to manage all forms of documents and to meet their statutory records
management requirements. Other program was proposed in Uganda, it was
entitled as Automated Record Management System that will manage school
records.
As stated above, many authors and programmers made their own ways
on how they define and present record management.
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Chapter 3
METHODOLOGY
This chapter described the design of the research, the techniques of
determining the respondents and drawing them out of the target population in the
locality where the study was made, development and validation of the instrument
for the data gathering process, specific steps taken for the entire procedure of
the study, and statistical treatment of data.
Research Method
Togather relevant data and information the proponent used different
research method that can help them to complete the needs for their study.
Interview
Interview may be defined as the interaction between two or more people
where questions are asked. The interview is conducted in the United Christian
Multi-Purpose headquarters. It is done to gather information about the current
situation happened in the said cooperative. The proponents prepare a question
that serves as the guide for gaining information. They also use pen and ball pen
to write the answer of the interviewee. With the help of the information given by
the interviewee, the proponents know the problem that they are experiencing.
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Survey
Survey may be defined as to ask questions or series of questions in order
to gather information about their study. Like in interview the proponents prepare
a survey questions for the respondents. They produce many copies of the survey
questions to distribute with the respondents. In this method the proponents
gather information about most respondents prepared.
Internet Research
Internet research is used in gathering information using the internet.
It helps the proponents to gather some information about their study. For
collecting related literatures and studies in both local and foreign that used in
their study, most of it is come from the internet. Internet Research gives them
idea to know more about their study.Population and Sample Size
The study will have the respondents directly from their client United
Christian Multi-Purpose Cooperative in Dalandanan, Valenzuela City. This
includes the general manager, staff and members. All of the participants were
selected through unstructured random sampling. All the people who are involved
in the said cooperative have the chance to become the respondents.
Of all the employees of the association the general manager is chosen to
be the main respondent for he is knowledgeable about the associations matters.
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He becomes the interviewee for the proponents to get information that they
needed to their study. To gain additional information and to know the problem
they are experiencing, the proponents also choose selected staff and members
to be the respondents for they have the knowledge about their business
transactions and problems occurred in the organization.
Samples and Sampling Technique Used
For sample and sampling technique, the proponents used qualitative
studies which explain the rationale for selecting the particular participants and
quantitative that describes the target population and the sample frame.
The population of the study covers the people who are involved in United
Christian Multi-Purpose Cooperative. In getting the total population the
proponents were personally went to the headquarters. To identify the number of
population, the proponents will use the slovins formula where it allows the
proponent to get their sample population with their desired accuracy of answers.
In this formula it will give the respondents an idea of how big is their sample size
needed in order for them to acquire the accuracy of results they want.
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Interview Questions
Interview is in the sense of an oral questionnaire. Instead of writing the
response the interviewee gives directly their answer face-to-face. The proponent
used this instrument to gather information about the cooperative transactions.
The proponent utilized questions for interview. The interview is used to
determine the appearance as well as the function of the web-based system. The
interview was formulated by the proponent in relation to the objective of their
study. The type of interview is one on one with the general manager of the
cooperative which have ten (10) questions to answer. It helps the proponent to
clarify points of information and to collect data.
Survey Form
Survey form is used to obtain data and information that can help
the proponents in their study. Survey consist list of questions that the
respondents need to answers. Data gathered from the respondents answer was
checked and analyzed for better understanding.
This survey was used for measuring the current process and the work of
the proposed system. The type of survey is checked-list type consisting of ten
(10) items. Survey-made form is also consists of a comment box where the
respondents can give their opinion about the web-based system.
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Internet
It was used to gather information about the cooperative. Also this help to
complete different studies and literature related to the proponents study. The
proponent used this as instrument because it is easy to used and can give
information about several questions that the proponents wanted to know.
Data Gathering Procedures
For the proponents to start their original proposed topic was revised and
checked. Then proponents made a proposal to be signed by the thesis professor,
it coordinator and the dean of Pamantasan ng Lungsod ng Valenzuela, where the
proponents are presently studying. Upon the approval of the proposed topic, the
proponents started their study. They made a letter of request to the dean of the
university to conduct interview with their client. The web-based system was
clearly explained and demonstrated to the client. System trial was administered.
The manager tried to control and tests the web-based system. The proponents
also conducted an interview to know the feedback about the use of the web-
based and gathered data to the staffs in terms of survey. Data gathered from the
general manager and staffs answer was analyzed and presented in table for
better understanding.
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Statistical Treatment of Data
The statistical tools were used to group, analyze and synthesize the data
in preparation for the presentation and discussion of the results. Below are the
statistical formula used to arrive in to computation used by the statistical tools.
Percentage.This was used to compute the percentage of frequency.
%
Where:
P=percentage
F=frequency
N=total number of respondents
Mean () = F(X1+X2+.....Xn)/n
Where:
F= Frequency that a given x was chosen by the respondents
X= Represents any of the numerical rating 5, 4,3,2,1 represents, excellent, very
good, good, fair, poor
n= Total number of respondents
Weighted mean(x) = f(X1 + X2 + Xm) n /N
Where:
n = Total numbers of criteria
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