Chapter Operations

Chapter #4

Essentials of a Successful FFA Chapter

Knowledge of the FFA All members share responsibility Capable Officers A challenging Program of Activities A workable constitution and bylaws Proper equipment and records

Essentials of a Successful FFA Chapter

Well-planned regularly held chapter meetings

Adequate financing School and community support Chapter resource file

Duties of All Officers

Genuine desire to be part of a team Willingness to accept responsibility Desire to work with members as a leader A commitment to lead by example Knowledge of constitution and bylaws Knowledge of parliamentary procedure Memorize official ceremonies

Duties of the President

Preside of meetings using rules of parliamentary procedure

Appoint committees (serve as non-voting member of committee)

Coordinate chapter activities Represent chapter at official and public

relation functions

Duties of the Vice President

Assume duties of president if needed Develop Program of Activities (serve as

non-voting member of all committees) Coordinate all Committee work Work with President & Advisor to

evaluate chapter goals Maintain chapter resource file

Duties of Secretary

Prepare and post agenda for meetings Prepare minutes of meetings Place all committee reports in Secretary’s

Book Be responsible for chapter

correspondence Maintain attendance records Keep Program of Activities up to date

Duties of Treasurer

Receive, record & deposit FFA funds Present monthly treasurer’s report Collect dues Maintain Chapter Treasurer’s Book Prepare membership roster for National Serve as chairperson of the Finance

Committee

Duties of Reporter

Plan public information programs Release news to media Release news to State and National

Newsletters / Magazines Chair Public Relations Committee

Duties of Sentinel

Assist President in maintaining order Keep meeting room and equipment in

proper condition Welcome guests and visitors Assist with special features and

refreshments Keep meeting room comfortable

Duties of Parliamentarian

Assure rights of the minority and rule of the majority

Assist in maintaining order of meetings Answer questions of Parliamentary

Procedure

Duties of Historian

Maintain Chapter Scrapbook Serve as chapter photographer Collect souvenirs and memorabilia

Duties of the Advisor Supervise all chapter activities Inform prospective students and parents

about the FFA Instruct students in leadership Build school and community support Encourage member involvement in

activities Prepare students for competitive events

Program of Activities

Serves as a Road map for the chapter National Chapter Award Program Broken down into 15 Divisions

Each division has a committee Set Goals to accomplish for upcoming year

Every member should be on a committee

Chapter Banquet

Spring of year Awards for individuals Highlight year’s events

Chapter Meetings

Held monthly during school year Conduct business Agenda set ahead of time Become involved Respect others opinions Be realistic Have fun

Meeting Room

PresidentR

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Sec

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Tre

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Adv

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Vice President

Sentinel

Order of Business

Opening Ceremony Minutes of the

Previous Meeting Officer Reports

(Treasurer, Reporter) Report on Chapter

POA Special Features Unfinished Business

Committee Reports New Business Degree and

Installation Ceremonies

Closing Ceremony Recreation or

Entertainment

Officer Stations President........................................Rising Sun Vice President..........................................Plow Secretary.......................................Ear of Corn Treasurer..........................Bust of Washington Reporter............................................U.S. Flag Sentinel...................................Clasped Hands Parliamentarian..........Robert’s Rules of Order Historian……………………………..Scrapbook Advisor.......................................................Owl

Opening Ceremonies

Officers memorize parts Unison: To practice brotherhood,

honor agricultural opportunities and responsibilities, and develop those qualities of leadership which an FFA member should posses.