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Chapter 8A

Productivity Software

2

Acquiring Software

• Commercial software– Software that must be purchased– Stand alone products

• Solve one type of problem

– Software suites• Integrated tools that work together• Solve many problems

– Shareware• Try before you buy• May deactivate if not purchased

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Software Suite

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4

Acquiring Software

• Freeware– No obligation to purchase

• Donations often accepted– Software may be distributed freely– Public domain software

5

Acquiring Software

• Open source– Programs distributed with source code– Allows users to modify the software– Modifications and comments are welcome– Linux and OpenOffice

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Open Office

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7

Google

• Changing the Office Productivity market• Google Docs & Spreadsheets• A free web-based word processing and

spreadsheet program• Allows for remote access• http://www.google.com/intl/en/options/• Check out all the software options

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9

Word Processing Programs

• Creates text documents• Graphics and other objects are

supported• Professional quality can be achieved• Simple web pages may be created

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Word Processing Programs

• Interface– Document area– Menu bar– Toolbars– Rulers– Scroll bars– Status bars

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Word Processing Programs

• Entering and editing text– Text is entered by typing– Cursor indicates position– Blocks of text can be manipulated– Most other programs include text tools

12

Word Processing Programs

• Formatting text– Controls the document’s appearance– Character formatting tools

• Fonts• Type style

– Paragraph formatting tools• Line spacing• Tabs

– Document formatting tools• Margins• Headers

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Spreadsheet Programs

• Calculates numbers and finances• Data viewable in many ways

– Tables– Graphs

• Complex calculations can be automated

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Spreadsheet Programs

• Interface– Rows, columns and cells

• Cell holds data or formulas– Formula bar– Labels describe cell contents– Values– Dates– Formulas

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Presentation Programs

• Creates slides or transparencies• Complete set is a presentation• Enhances a speech or lecture• Color and animation enhance the slides

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16

Spreadsheet Interface

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Presentation Programs

• Interface– Similar to a word processor– Slide window– Outline window– Speaker notes

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Presentation Interface

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Presentation Programs

• Creating a presentation– Templates can simplify the process– Build the slides

• Pick a layout• Enter the desired text• Apply special formatting

– Continue adding slides in order– Apply slide transitions if desired

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Presentation Programs

• Presenting slide shows– Use to enhance a speech– Mouse click advances to next slide– Digital Files– Computer screen delivery– Large monitor delivery– Data projector

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The Software

• PowerPoint - part of MS Office• http://office.microsoft.com/en-

us/powerpoint/FX100487761033.aspx• Keynote - Apple software• http://www.apple.com/iwork/keynote/

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Personal InformationManagers

• PIM software• Keep track of contact information• Track upcoming events and times• MS Outlook is popular

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Personal InformationManagers

• Data organization– Contact information organized by last

name– Users may search for data– Appointment reminders can be set

Chapter 8A

End of Chapter

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Chapter 8B

Graphics and Multimedia

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Graphic File Formats

• Bitmapped images– Most common image type– Also called raster images– Image is drawn using a pixel grid– Each grid contains a color– Color depth

• Number of usable colors– Used to store drawings or photographs– Resizing image can reduce quality

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Bitmap Resized

This image was drawn as a straight line.This image was drawn as a straight line.

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Graphic File Formats

• Vector images– Drawn using mathematical formulas– Formulas describe the line properties– CAD and animation software– Resizing image will not reduce quality

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Graphic File Formats

• File formats and compatibility– Method for storing an image– Each method has pros and cons– Some formats are proprietary– Graphic software can handle all formats

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Graphic File Formats

• Common bitmapped file formats– BMP– EMF– GIF– JPG– PICT– PNG– TIFF

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Graphic File Formats

• Vector file formats– Mathematically derived, scalable and

resolution -independent• Adobe Illustrator is the most popular

vector software today• Check this excellent promo for Adobe• http://www.adobe.com/creativemind/?sd

id=QHSH

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Acquiring Images

• Scanners– Like a photocopier– Image is saved onto disk– Scanners import a variety of formats

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Acquiring Images

• Digital cameras– Stores digitized images– Basically a scanner– Image can be a :

• JPEF• TIFF• RAW (unformatted)

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Acquiring Images

• Digital video cameras– Stores full motion video– Uses long term storage– Movie can be transferred to DVD

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Acquiring Images

• Clip art– Originally a book with images– Now a CD with images– Most office suites include a selection– Additional clip art is online

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Graphics Software

• Paint programs– Create bitmap images– Includes sophisticated tools– Artists draw with several brushes– Objects drawn become permanent– Windows Paint– Adobe Photoshop

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Graphics Software

• Draw programs– Create vector based images– Used when accuracy is critical– Objects have an outline and fill

• Both have line style and color• Can fill using pictures

– Adobe Illustrator

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Graphics Software

• Photo-editing software– Modify and manipulate digital images– Work at the pixel level– Images can be enhanced– Picture flaws can be repaired– Pictures can be completely changed– Photoshop and GIMP(free)

• http://www.gimp.org/

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Enhancing a Photo

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Graphics Software

• Computer Aided Drafting (CAD)– Generates vector files– Engineering and design fields– Drawings accurate to the millimeter– AutoCAD

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Graphics Software

• 3D modeling software– Generates three dimensional images– Image can be shaped on screen– Image is animated frame by frame

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Graphics Software

• Computer generated imaging– Generates photo realistic images– Used for movies and television– Software eliminates tedious parts

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Multimedia Basics

• Medium– Way of sharing information– Voice, pictures, text– More effective with multiple mediums– Multimedia presents information with one

medium

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Multimedia Basics

• Interactivity– Users and program respond– Users can control the content– Main difference between TV and computer

• Convergence………will it all be in onebox someday?

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Flash

• http://www.adobe.com/products/flash/flashpro/• Vector animation software

• Flash Tutorialhttp://www.w3schools.com/flash/default.asp