changing sharepoint ia from 2003 to o365
TRANSCRIPT
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Gold Silver Bronze
Changing SharePoint IA from 2003 to O365Harsh MishraBusiness Solutions Consultant – Empired.
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Agenda • Strategic Governance Conversation• Governance Deep Dive• Information Management• IT Governance• Application Management & Governance• Adapt to the Change
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Strategic Governance Conversation
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The Governance Journey • Information
Management• IT Governance• Application Management• Strategies and Next Step
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Expectation
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Some Tough Questions ?
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Organisation Size:
Who’s is with us today ?
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Evolution Ladder
SP 2003 (Portal and CMS)SP 2007 (Portal, CMS and BPM)SP 2010 (Portal, CMS, BPM, Integration and BI)
SP 2013 (Portal, CMS, BPM, Integration, BI, Social and Mobility)
O365 (SharePoint and More)SP 2016 (Talk to Bruno
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O365 Hive
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Evolution with the Cloud
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Strategy ???
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“Everything available to me, at all the time and at all devices”
The Challenge
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1. A Ton of stuff to manage. 2. The one pager.
The Challenge with no Cheat Sheet.
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Well ! How many of you have gone through the upgradation of SharePoint?
Why we need to think about this NOW?
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• Teams are overwhelmed. • In a structured organisation 24% of their
time goes in searching for the information. • 38% of time they spent in duplicating the
work.• 64% of team members don’t know how to
find the information. • 80% of team members don’t know where
to access the information in first 5 seconds.
• And the numbers keep adding up …..Reference: AIIM.org (Association for Information and Image Management)
Interesting Facts
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Governance Deep Dive
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Why are you using SharePoint
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“More audience tighter the governance”
Blended Governance Approach
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Governance Goals
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Business PerformanceOptimise
Remove legacyDrive Efficiency
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• Form Governance Committee• Associate it to various business groups• Define roles and responsibilities• Determine measurable objectives• Establish periodic review process guided by governance policies
to exercise governance over the Intranet platform. • Establish a clearly defined Governance Support Model• Form a Governance Framework/lifecycle which will be followed
iteratively. • Form a Change Management Function and integrate it into the
Strategy Team.
Governance Objective in Nutshell
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Who is leading the charge ?
Governance in your organisation
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My favorite slide when talking about Governance
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Failure of Governance
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Information Management/ Information Architecture
• Navigation Taxonomy• Operation Taxonomy• Business Taxonomy
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Difference between Search and Find
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Navigation: The pathway to information or how information is presented.
• Page Layout• Search• Global Navigation• Local Navigation
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Operational Taxonomy
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Where content is placed or located
• Site & Library Structure
• Document Sets & Folders
• Security
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Business Taxonomy
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The controlled description of content.
• Enterprise Metadata• Business Classification
System• Content Types
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IT Governance
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-- Apps vs. Solution.-- Don’t build rather buy. -- With cloud now every thing is an app. So • What apps do you have?• What are you building?• Who’s is managing the build?• Where is the data?• What security is required?
Application Management and Governance
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Adapt to Change
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SP Revolution – Year 2014
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Highlight the Governance of O365 (15 Block Rule)
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Finally How to write future Governance Plan
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• Hybrid (Sensitive data On Premises Generic Data On Cloud)
• Rich Custom Application should stay On Prem.
• Extranet on cloud. • Generic Data (SLAs, Policies, Guidelines
etc. )
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Future Information Management
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• Architecture Policies and Standards
• Documents• Pages• Social• Mobile • One Note • All Apps• One Drive• Delve• Sway
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Finally, The Best Practices.
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Develop an
ongoing plan
Develop an
education
strategy
Develop
associated
processes
Classify Busines
s Information
Determine
initial principles and goals
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Super Simple Approach
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Question and Answer
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Questions?Comments?More info
Contact details:[email protected]@outlook.com.au
Linkedin:Search: “Harsh Mishra Adelaide”.
Related links:https://myignite.microsoft.com/http://www.ericriz.com/the-sharepoint-journeyhttp://www.aim.org
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Gold Silver Bronze
Thanks for listeningRemember to submit your feedback so you go in the draw to win prizes at the end of the day