changing operations of academic libraries
DESCRIPTION
Allen McKiel (speaker)TRANSCRIPT
Changing Academic Library Operations
Beyond Paper
Speakers
Jim Dooley Head of Collection Services, University of California,
Merced
Allen McKiel Dean of Library Services, Western Oregon University
Robert Murdoch Assistant University Librarian for Collection Development
& Technical Services, Brigham Young University
Dinesh Siddaiah Deputy Librarian, Indian Institute of Technology Ropar
Overview
Western Oregon University Report University of California Merced Report Brigham Young University Report Indian Institute of Technology Ropar Report Questions and comments
Eight Years of Changes
Shift to Online - Expenditures Books and Journals Shift from Collection to Access Physical Circulation vs. Online Usage Cost per Title Access and Use Gate Count Operations and Personnel
Shift to Online - Resource Expenditures
Books & Journals FY06 % FY13 %
Electronic $113,357 22 $394,042 82
Print $408,878 78 $74,549.42 18
2005
/200
6
2006
/200
7
2007
/200
8
2008
/200
9
2009
/201
0
2010
/201
1
2011
/201
2
2012
/201
3$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
Print vs. Electronic Expenditures
E-Total
P-Total
P to E Shift in Books & Journals
2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013$0.00
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
$350,000.00
$400,000.00
$450,000.00
$500,000.00
E-Books
P-Books
E-Serials
P-Serials
Material Category 2005/2006 % 2012/2013 %
E-Books $2,611.00 1 $38,430.89 8
P-Books $148,269.81 32 $42,500.70 9
E-Journals $110,746.63 24 $330,136.23 69
P-Journals $202,799.54 43 $25,424.10 5
Collection Development FY08-13FT E-journals, E-books, and Books
Book Volumes E-books FT E-JournalsUnduplicated*
2008 213,717 42,000 11,5952009 217,529 48,000 15,8132010 222,429 52,000 30,9052011 224,906 61,320 56,1092012 225,551 79,385 86,6102013 226,322 98,870 95,941
∆ 6% 135% 727%
2008 2009 2010 2011 2012 20130
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
Collection Development
FT E-Journals Unduplicated*
E-books
Book Volumes
Cost Per Title Added FY08-13
Titles/VolumesAdded
Total Expenditure
FY06-13
Costper
Title
Books 12,605 $459,696 $36.47
E-Books 56,870 $202,339 $3.56
E-Journals 84,346 $1,701,250 $20.17
Physical Circulation vs. Online Usage
Total Physical Checkout*
Total E-Usage Total Circ & Usage
2007 63,779 84,622 148,4012008 59,967 119,564 179,5312009 54,267 157,796 212,0632010 59,094 152,964 212,0582011 53,715 177,819 231,5342012 50,456 197,378 247,8342013 52,154 182,853 235,007
∆ -18% 116% 59%
2007 2008 2009 2010 2011 2012 20130
50,000
100,000
150,000
200,000
250,000
Total E-Usage
Total Physical Checkout*
Cost per Use FY08-13
*New book usage is calculated at 6% of total circulation based on its proportion of the total collection.(i.e.12,605 new volumes is 6% of total print volume holdings.)
Total Expenditures
FY08-13
Total Use FY08-13
CostperUse
Books $459,696 8,674* $52.99
E-Books $202,339 41,995 4.82
E-Journals $1,701,250 920,537 1.85
Gate Count
Year Gate Count
1999-00 222,334
2000-01 461800
2001-02 422535
2002-03 392654
2003-04 423377
2004-05 416632
2005-06 372521
2006-07 304370
2007-08 318932
2008-09 313753
2009-10 313753
2010-11 310995
2011-12 309752
2012-13 324750
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
0
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
Gate Count
Gate Count
Core Operations
Decreased emphasis Fewer physical books purchased – less processing
Cataloging has been mostly outsourced or automated
Reference has been reorganized Students and staff w/ librarians on call
Source: http://www.wou.edu
Core Operations
Increased emphasis Instruction
In-class, online, video, interactive, mixed, flipped Looking to be comprehensive across the curriculum
Systems – increasing demands of online presence Complexity and mutability of competing vendor platforms Evolving interactive web technologies Access needs of archives, digital collections, IR Merged cataloging with metadata, access, & acquisitions
Source: http://www.wou.edu
Ascending Operational Roles
Publishing - Digital Commons Initiated BePress Digital collections Peer reviewed student journal
Archives As unique digital collections are discovered, archives
expands Hired an archivist
Open Access, Data Curation & IR Planning stages
Source: http://www.wou.edu
Personnel Budget FY2003-13
Static budget for library operations personnel Fluctuations are from non library functions that have come
and gone from the library (e.g. Print Shop, Teaching Resource Center, Video Studio)
Responding to changing library operations must be accomplished with current personnel budget
Shifting via Attrition
Need librarians to cover expanding services—Instruction, Digital Commons, IR, Data Curation, Archives, Publication
Converted two vacant staff positions to librarians – instruction and systems/IR
Converted a vacant tech services librarian position to an archivist/digital commons librarian
Merged tech services with systems/collection development librarian position
Questions and Comments