changing operations of academic libraries

17
Changing Academic Library Operations Beyond Paper

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Allen McKiel (speaker)

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Page 1: Changing Operations of Academic Libraries

Changing Academic Library Operations

Beyond Paper

Page 2: Changing Operations of Academic Libraries

Speakers

Jim Dooley Head of Collection Services, University of California,

Merced

Allen McKiel Dean of Library Services, Western Oregon University

Robert Murdoch Assistant University Librarian for Collection Development

& Technical Services, Brigham Young University

Dinesh Siddaiah Deputy Librarian, Indian Institute of Technology Ropar

Page 3: Changing Operations of Academic Libraries

Overview

Western Oregon University Report University of California Merced Report Brigham Young University Report Indian Institute of Technology Ropar Report Questions and comments

Page 4: Changing Operations of Academic Libraries

Eight Years of Changes

Shift to Online - Expenditures Books and Journals Shift from Collection to Access Physical Circulation vs. Online Usage Cost per Title Access and Use Gate Count Operations and Personnel

Page 5: Changing Operations of Academic Libraries

Shift to Online - Resource Expenditures

Books & Journals FY06 % FY13 %

Electronic $113,357 22 $394,042 82

Print $408,878 78 $74,549.42 18

2005

/200

6

2006

/200

7

2007

/200

8

2008

/200

9

2009

/201

0

2010

/201

1

2011

/201

2

2012

/201

3$0.00

$100,000.00

$200,000.00

$300,000.00

$400,000.00

$500,000.00

$600,000.00

Print vs. Electronic Expenditures

E-Total

P-Total

Page 6: Changing Operations of Academic Libraries

P to E Shift in Books & Journals

2005/2006 2006/2007 2007/2008 2008/2009 2009/2010 2010/2011 2011/2012 2012/2013$0.00

$50,000.00

$100,000.00

$150,000.00

$200,000.00

$250,000.00

$300,000.00

$350,000.00

$400,000.00

$450,000.00

$500,000.00

E-Books

P-Books

E-Serials

P-Serials

Material Category 2005/2006 % 2012/2013 %

E-Books $2,611.00 1 $38,430.89 8

P-Books $148,269.81 32 $42,500.70 9

E-Journals $110,746.63 24 $330,136.23 69

P-Journals $202,799.54 43 $25,424.10 5

Page 7: Changing Operations of Academic Libraries

Collection Development FY08-13FT E-journals, E-books, and Books

Book Volumes E-books FT E-JournalsUnduplicated*

2008 213,717 42,000 11,5952009 217,529 48,000 15,8132010 222,429 52,000 30,9052011 224,906 61,320 56,1092012 225,551 79,385 86,6102013 226,322 98,870 95,941

∆ 6% 135% 727%

2008 2009 2010 2011 2012 20130

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

Collection Development

FT E-Journals Unduplicated*

E-books

Book Volumes

Page 8: Changing Operations of Academic Libraries

Cost Per Title Added FY08-13

Titles/VolumesAdded

Total Expenditure

FY06-13

Costper

Title

Books 12,605 $459,696 $36.47

E-Books 56,870 $202,339 $3.56

E-Journals 84,346 $1,701,250 $20.17

Page 9: Changing Operations of Academic Libraries

Physical Circulation vs. Online Usage

Total Physical Checkout*

Total E-Usage Total Circ & Usage

2007 63,779 84,622 148,4012008 59,967 119,564 179,5312009 54,267 157,796 212,0632010 59,094 152,964 212,0582011 53,715 177,819 231,5342012 50,456 197,378 247,8342013 52,154 182,853 235,007

∆ -18% 116% 59%

2007 2008 2009 2010 2011 2012 20130

50,000

100,000

150,000

200,000

250,000

Total E-Usage

Total Physical Checkout*

Page 10: Changing Operations of Academic Libraries

Cost per Use FY08-13

*New book usage is calculated at 6% of total circulation based on its proportion of the total collection.(i.e.12,605 new volumes is 6% of total print volume holdings.)

Total Expenditures

FY08-13

Total Use FY08-13

CostperUse

Books $459,696 8,674* $52.99

E-Books $202,339 41,995 4.82

E-Journals $1,701,250 920,537 1.85

Page 11: Changing Operations of Academic Libraries

Gate Count

Year Gate Count

1999-00 222,334

2000-01 461800

2001-02 422535

2002-03 392654

2003-04 423377

2004-05 416632

2005-06 372521

2006-07 304370

2007-08 318932

2008-09 313753

2009-10 313753

2010-11 310995

2011-12 309752

2012-13 324750

1999-00

2000-01

2001-02

2002-03

2003-04

2004-05

2005-06

2006-07

2007-08

2008-09

2009-10

2010-11

2011-12

2012-13

0

50,000

100,000

150,000

200,000

250,000

300,000

350,000

400,000

450,000

500,000

Gate Count

Gate Count

Page 12: Changing Operations of Academic Libraries

Core Operations

Decreased emphasis Fewer physical books purchased – less processing

Cataloging has been mostly outsourced or automated

Reference has been reorganized Students and staff w/ librarians on call

Source: http://www.wou.edu

Page 13: Changing Operations of Academic Libraries

Core Operations

Increased emphasis Instruction

In-class, online, video, interactive, mixed, flipped Looking to be comprehensive across the curriculum

Systems – increasing demands of online presence Complexity and mutability of competing vendor platforms Evolving interactive web technologies Access needs of archives, digital collections, IR Merged cataloging with metadata, access, & acquisitions

Source: http://www.wou.edu

Page 14: Changing Operations of Academic Libraries

Ascending Operational Roles

Publishing - Digital Commons Initiated BePress Digital collections Peer reviewed student journal

Archives As unique digital collections are discovered, archives

expands Hired an archivist

Open Access, Data Curation & IR Planning stages

Source: http://www.wou.edu

Page 15: Changing Operations of Academic Libraries

Personnel Budget FY2003-13

Static budget for library operations personnel Fluctuations are from non library functions that have come

and gone from the library (e.g. Print Shop, Teaching Resource Center, Video Studio)

Responding to changing library operations must be accomplished with current personnel budget

Page 16: Changing Operations of Academic Libraries

Shifting via Attrition

Need librarians to cover expanding services—Instruction, Digital Commons, IR, Data Curation, Archives, Publication

Converted two vacant staff positions to librarians – instruction and systems/IR

Converted a vacant tech services librarian position to an archivist/digital commons librarian

Merged tech services with systems/collection development librarian position

Page 17: Changing Operations of Academic Libraries

Questions and Comments