Chameleon for StarBuilder – Document Imaging & Management

Session - 202

Amy Summers Marketing Representative

Construction Imaging Systems Profile

• #1 national provider of document imaging to the Construction Industry.

• Larry McAdams is credited with introducing document imaging technology to the Construction Industry in 1991.

• In business for more than 13 years with over 250 installations nation-wide. – General Contractors– A&E firms– Electrical and Mechanical subs– Asphalt, Concrete and Aggregate suppliers

Construction Imaging Systems Product Line

• Construction Imaging Systems offers a family of products for every size and volume of business needs: – Chameleon - a complete solution for companies with

modest scanning volume and fewer than 15 Starbuilder users, and

– AX-Enterprise (EMC Documentum) based product line for companies with higher volumes and/or larger number of users. AX Product is SOX compliant and is the corporate standard for Emcor and Quanta Services.

“It is estimated that up to 30% of the cost of construction are costs due to inefficiencies, mistakes, delays and poor communications.”

–Construction and the Internet,”  

 The Economist, Jan 15, 2000.

Why Document Imaging?• Misfiled/lost Documents• Multiple copies make it hard to determine which copy

is correct and accurate• Electronic invoice routing and approval• Central Location for all Documents• Better Communication between your field and office• Easy retrieval of documents at the click of a button• Eliminates the need for document storage facilities

The facts: Paper vs. Digital Storage

Average time to retrieve one document 7min 4secAverage time to re-file 3 min 0 minAverage total cost of re-filing and retrieving $2.00 $0.20Average cost of an unavailable file $120.00 $0Average annual cost of maintaining one file $3.44 $1.81Information from the Dartnell Institute and ODDSAR Publication. Dollar amounts based on a US $12.00 per hour wage, includes salary, fringe benefits, overhead and taxes. Includes materials, space and labor.

Paper Cost

Digital Cost

A View on ROI

Type of Contractor General Subcontractor Home Builder Specialty

Annual Revenue 150M 75M 100M 25M

Hard Dollar Savings 10,454 10,425 7,528 3,250

Labor Savings 7,949 28,557 9,643 7,250

Total Annual Savings 18,403 39,982 17,171 10,500

Months to payback 7.9 8.1 8.3 7.2

Legal Compliance and Backup• Optical WORM Technology (Write Once, Read

Many)• One 30G Optical Disk can store an equivalent

of 52 four drawer file cabinets.

• Off-site disk storage provides a secure location for important company files!

What is an Object Repository?

Chameleon File Structure

Chameleon Index Structure

AP Cabinet

Default Index Fields:•Vendor #•Invoice #•Invoice Date•Invoice amount•Job Number

Job Files

Default Index Fields:•Job #•Date•Document Type•To•From

Document Level Security

Concepts of Security• User name and password protected • Application login security• Document security• Index/Search security • System administrative rights

All Fujitsu Scanners are sold with Kofax Virtual re-scan Pro software and support with Chameleon.

FI 5220

ADF

Flatbed

25ppm

Easy Viewing….

The Dual Monitor setup on your desktop allows for easy reviewing of accounting and imaging at the same time.

Chameleon Workflow…

Invoices

Job Files

HR

Invoices

Job Files

HR

Document is Routed for approval Electronically

1st Approver

2nd Approver(if necessary)

Back to AP for Entry into

accounting

Document is Indexedin Chameleon System

by Key Fields

Scan documents using a batch process

Chameleon Product Demonstration

Shelly Zeigler

Account Manager, AMSI