challenges & opportunities of alma for the alexandria library network rachel birri blezon
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Challenges & Opportunities of Alma for the Alexandria Library Network Rachel Birri Blezon. IGeLU , Oxford, 15/09/2014. Overview. Library Am Guisanplatz ( BiG) and Alexandria Library Network Project «BiG Portal» 10 months after Go Live… Challenges & Opportunities Questions. - PowerPoint PPT PresentationTRANSCRIPT
Generalsekretariat VBSKommunikation VBS
Challenges & Opportunities of Alma for the
Alexandria Library NetworkRachel Birri Blezon
IGeLU, Oxford, 15/09/2014
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Overview
1. Library Am Guisanplatz (BiG) and Alexandria Library Network
2. Project «BiG Portal»
3. 10 months after Go Live…Challenges & Opportunities
4. Questions
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Library Am Guisanplatz (BiG)
Founded in 1848 as Federal Military Library (FML) 27.10.2007: new name «Library Am Guisanplatz» Since 2009: Leading library of the Alexandria Network
Collections: Centre of excellence for specialised military literature Civilian fields : history, politics, environment, law, civil
protection, finances and economics etc. 573‘000 books, 5‘960 journals, articles, EOD
Users: Federal Administration + Army Public library
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Bern:• Bibliothek am Guisanplatz BiG• EBG• BAG• BAR• SECO• Swisstopo• IGE• NDB• SWTR• FAO
Zurich:• MILAK• Pro Senectute
Neuenburg:• BFS
Seewen SO:• Museum für
Musikautomaten
Grenchen SO:• BWO
Pully VD:• CHPM
Genf:• ZAS
Winterthur:• Sammlung Oskar
Reinhart
Emmen LU:• RUAG
Aerospace
Ligornetto TI:• Museo Vela
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Alexandria Library Network
20 libraries (incl. BiG) Internal govermental libraries Libraries outside the Swiss Federal Administration Some public libraries
Collections of the Network (incl. BiG) 833‘000 books, 16‘046 journals, articles
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BiG Portal - Background
Strategic IT planning (SIP BiG) in 2011 Review the IT of the BiG Many (>20) MS Access databases Complex administration of the old software Virtua
«junior partner» of the Swiss National Library 20 libraries different IT services involved
e.g. install new releases Little autonomy of action
Goal-oriented approach, focus on implementation Step into the future
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BiG Portal - Goals
Integral system, 1 database: Metadata (catalog etc.) Digital objects (e-books, scans etc.) E-resources (access, management etc.) Central management of user data Core process (acquisition, fulfillment etc.)
No server/client architecture Access via browser no local installation
Solution for BiG, Alexandria Network and other interested administrative units of the government
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BiG Portal – Solution Alma/Primo
Choice: Alma + Primo Unified Resource Management Workflow oriented management Management of digital objects For the future: e-resources …and all the possibilities
Contracts signed end of 2012 EAP DACH (Germany, Austria, Switzerland)
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BiG Portal – Lifecycle of the project
Initiation, preparation: January – June 2013 No access to Sandbox Little interaction with ExLibris Visit of an Alma Expert in Bern Visit of the Library of the Free University of Bolzano Data cleaning
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BiG Portal – Lifecycle of the project
Implementation + migration: June – November 2013 Kick off Access to Sandbox A lot of interaction with ExLibris
Forms, Forms, Forms… WebEx, WebEx, WebEx… Project calls, Functional Workshop,…
27.11.2013: Go Live
Postmigration: Today! Some major issues to be solved
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10 months after Go Live - Challenges
Before/during implementation Training concept of ExLibris Solution for serials routing: BiGSeRo Language (English)
Problems for staff Concequences for customers (Primo, Letters…) In German since September Release!
Today Management of digital objects GND (thesaurus) + local authorities Browser related problems Interoperability Alma <-> Primo
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10 months after Go Live - Challenges
Internal challenges Change Management
Rethink the workflows Monthly releases
Participation of the different services / functional experts Some problems are «house made»
Communication Project team, BiG, Alexandria Network
EAP DACH Started in October 2013 Language related problems BiG is «alone»
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10 months after Go Live - Opportunities
A lot of possibilities! Rethink internal workflows, configure existing functionalities
Fulfillment: personal delivery, email-policy, lending policy Work orders Automate workflows: acquisition, indexing
«Start from zero» Serials management + routing Cataloguing E-resources Analytics
Primo: new catalogue / discovery tool, new possibilities
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Lessons learned
It’s all in the mind! Include the IT from the beginning Priorities, keep a cool head Rethink internal workflows, adapt to Alma User-adapted, but honest communication Training concept of ExLibris suboptimal
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Contact
Rachel Birri Blezon, BSc. Deputy Chief of the Alexandria Library Network Coordination,Systems Librarian Federal Department of Defence, Civil Protection and Sport (DDPS) General Secretariat DDPSLibrary Am Guisanplatz BiG Papiermühlestrasse 21A; 3003 Bern, Switzerland+41 58 463 45 83 (phone)+41 58 464 50 93 (fax) Mailto:[email protected] www.guisanplatz.ch (Homepage)www.alexandria.ch (Library catalog)