cgcc may 5 budget committee
TRANSCRIPT
Columbia Gorge Community College
Budget Committee Meeting
Tuesday, May 5, 2015
Call to OrderArthur Babitz
Budget Committee Chair
Welcome and IntroductionsDr. Frank K. Toda,
President
Agenda6:15 pm Public Comment – Proposed Budget and
Achievement CompactArthur Babitz, Budget Committee Chair
Budget PresentationReserve Policy & Multi-year Plan to Achieve Structural Balance
Will Norris, CFO
Departmental Presentations Executive Team & Dept. Directors
Motions Arthur Babitz, Budget Committee Chair
Other Arthur Babitz, Budget Committee Chair
9:30 pm Adjourn Arthur Babitz, Budget Committee Chair
Public Comment
Tuesday, May 5, 2015
Public CommentThose persons who wish to present testimony concerning the proposed budget and/or achievement compact are asked to come forward, state his/her name and address, and present his/her testimony. Speakers are requested to be specific in their presentations and to focus their remarks upon the relevant issues raised by the proposed budget and achievement compact. Questions and comments should be directed to the Budget Committee Chairperson.
Agenda• May 5th
• Reserve Policy & Multi-year Plan to Achieve Structural Balance• Recommended Reserve Amounts• FY15-16 Continued Accessing Reserves• FY16-17 and out-years, structural balance and plan to rebuild operating reserves
• Departmental Presentations• Instruction
• General Education• Career Technical, Science, & Math• Nursing
• Academic Support• Instructional Administration• Library
• Institutional Support• Governing Board, President’s Office, Public Information, Foundation Support, & Legal• Information Technology• Business Office
• Facilities• Other Funds
• Building lease, Pension Obligation Bond, Capital Projects, Reserve Funds
• May 7th • Review Items from Previous Meetings• Adopt Budget Resolutions (if not adopted on May 5th)
FY15-16 Scenario Planning
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
- Reaction
Fiscal Year 2015-16 Scenario Planning
Expected Tuition & Fees $3.18M
$3.18M
FY15-16 Scenario Planning
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
- Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
-3%
-96K
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
400K Budgeted Contingency
-3%
-96K
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
400K Budgeted Contingency
-5%
-159K
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
400K Budgeted Contingency-10%
-318K
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
400K Budgeted Contingency-12.5%
-400K
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
Operating Reserve$159K559K
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
-12.5%
-400K
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
751KFacilities Reserve$192k
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
-12.5%
-400K
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
965K POB Contribution
$213k
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
-12.5%
-400K
Pension Obligation Bond
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
FY18
FY19
FY20
FY21
FY22
FY23
FY24
FY25
FY26
FY27
FY28
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Fund Balance
Bond Payment
Contribution
POB Fund Balance
FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28Beg. Balance 1,289,539 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 -
Payment 272,720 287,710 302,720 817,720 332,720 347,720 362,720 382,719 402,720 417,720 437,720 458,758 482,496 503,640 237,600Contribution 315,499 287,710 213,357 229,232 246,288 264,613 284,302 305,456 328,183 352,602 378,838 407,025 437,310 469,849 237,600
End Balance 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 - -
Pension Obligation Bond
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
FY18
FY19
FY20
FY21
FY22
FY23
FY24
FY25
FY26
FY27
FY28
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Fund Balance
Bond Payment
Contribution
POB Fund Balance
FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28Beg. Balance 1,289,539 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 -
Payment 272,720 287,710 302,720 817,720 332,720 347,720 362,720 382,719 402,720 417,720 437,720 458,758 482,496 503,640 237,600Contribution 315,499 287,710 213,357 229,232 246,288 264,613 284,302 305,456 328,183 352,602 378,838 407,025 437,310 469,849 237,600
End Balance 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 - -
Today
Pension Obligation Bond
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
FY18
FY19
FY20
FY21
FY22
FY23
FY24
FY25
FY26
FY27
FY28
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Fund Balance
Bond Payment
Contribution
POB Fund Balance
FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28Beg. Balance 1,289,539 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 -
Payment 272,720 287,710 302,720 817,720 332,720 347,720 362,720 382,719 402,720 417,720 437,720 458,758 482,496 503,640 237,600Contribution 315,499 287,710 213,357 229,232 246,288 264,613 284,302 305,456 328,183 352,602 378,838 407,025 437,310 469,849 237,600
End Balance 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 - -
Past Contributions
Pension Obligation Bond
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
FY18
FY19
FY20
FY21
FY22
FY23
FY24
FY25
FY26
FY27
FY28
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Fund Balance
Bond Payment
Contribution
POB Fund Balance
FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28Beg. Balance 1,289,539 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 -
Payment 272,720 287,710 302,720 817,720 332,720 347,720 362,720 382,719 402,720 417,720 437,720 458,758 482,496 503,640 237,600Contribution 315,499 287,710 213,357 229,232 246,288 264,613 284,302 305,456 328,183 352,602 378,838 407,025 437,310 469,849 237,600
End Balance 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 - -
Proposed Contributions
Pension Obligation Bond
FY06
FY07
FY08
FY09
FY10
FY11
FY12
FY13
FY14
FY15
FY16
FY17
FY18
FY19
FY20
FY21
FY22
FY23
FY24
FY25
FY26
FY27
FY28
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
Fund Balance
Bond Payment
Contribution
POB Fund Balance
FY14 FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 FY28Beg. Balance 1,289,539 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 -
Payment 272,720 287,710 302,720 817,720 332,720 347,720 362,720 382,719 402,720 417,720 437,720 458,758 482,496 503,640 237,600Contribution 315,499 287,710 213,357 229,232 246,288 264,613 284,302 305,456 328,183 352,602 378,838 407,025 437,310 469,849 237,600
End Balance 1,332,318 1,332,318 1,242,955 654,467 568,035 484,928 406,510 329,247 254,710 189,592 130,710 78,977 33,791 - -
“Catch-up” payment from failed PERS
reform
FY15-16 Scenario Planning
Reaction
Fiscal Year 2015-16 Scenario Planning
$3.18M
1.9M
5th Payment$944k
Tuition &Fee Decline
(3,500,000.0)
(3,000,000.0)
(2,500,000.0)
(2,000,000.0)
(1,500,000.0)
(1,000,000.0)
(500,000.0)
-
-12.5%
-400K
Reasons for Continued Use of Reserves• The institution has reduced significantly, but
needs one more year to fully adjust to the current revenue environment.
Reasons for Continued Use of Reserves• The institution has reduced significantly, but
needs one more year to fully adjust to the current revenue environment.
• First layoff in the college’s history
Reasons for Continued Use of Reserves• The institution has reduced significantly, but
needs one more year to fully adjust to the current revenue environment.
• First layoff in the college’s history• Costs are trending downward
Reasons for Continued Use of Reserves
FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 Expected
FY15-16 Proposed
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
State Tuition, Fees, & Sales Property Tax Other EXPENDITURES
FY 14-15 Budget, assuming no contingency funds expended5th State payment applied to preceding yearTransfers to and from Operating Reserves excluded
CGCC Structural Revenue & Expenditures
Spending through October showed the College on
track for a $2M Structural Deficit in FY14-15
FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 Expected
FY15-16 Proposed
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
State Tuition, Fees, & Sales Property Tax Other EXPENDITURES
FY 14-15 Budget, assuming no contingency funds expended5th State payment applied to preceding yearTransfers to and from Operating Reserves excluded
Reasons for Continued Use of Reserves
CGCC Structural Revenue & Expenditures
Through mid-year cost cutting, the structural deficit has been reduced to a projected $1.3M
FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 Expected
FY15-16 Proposed
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
State Tuition, Fees, & Sales Property Tax Other EXPENDITURES
FY 14-15 Budget, assuming no contingency funds expended5th State payment applied to preceding yearTransfers to and from Operating Reserves excluded
Reasons for Continued Use of Reserves
CGCC Structural Revenue & Expenditures
The 2015-16 Proposed Budget continues to rely on $300k of
one-time funds
FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 Expected
FY15-16 Proposed
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
State Tuition, Fees, & Sales Property Tax Other EXPENDITURES
FY 14-15 Budget, assuming no contingency funds expended5th State payment applied to preceding yearTransfers to and from Operating Reserves excluded
Reasons for Continued Use of Reserves
CGCC Structural Revenue & Expenditures
If Contingency Funds are left unused, the College will end
FY15-16 Structurally Balanced
Reasons for Continued Use of Reserves• The institution has reduced significantly, but
needs one more year to fully adjust to the current revenue environment.
• First layoff in the college’s history• Costs are trending downward• Academic master planning process will allow the
college to deliberately tailor programs and degrees to community demand
• $15k Gap Analysis currently underway• Full academic plan will include participation of all
stakeholders
Recommended Reserve Amounts
Tuesday, May 5, 2015
Study of other Community Colleges and Local Governments
General Fund Reserve Contingency Facilities
Lane CC 5% - - -Portland CC 7% Required - -
City of Salem 15% -City of Long Beach 17% -
City of Lake Oswego 16% -City of The Dalles 33% 10% 2.5% -
Study of other Community Colleges and Local Governments
General Fund Reserve Contingency Facilities
Lane CC 5% - - -Portland CC 7% Required - -
City of Salem 15% -City of Long Beach 17% -
City of Lake Oswego 16% -City of The Dalles 33% 10% 2.5% -
Columbia Gorge CC 10% 10% 2.5% 450K
Reserve vs Gen Fund Balance• General Fund Balance
• “Prudent Person” reserves• Cannot be reduced except due to emergency or
otherwise unanticipated circumstances
• Operating Reserve• Deliberately grown during periods of surplus and
expended during periods of low-enrollment• Shields the Institution from the chaotic effects of
rapid changes in size
Reserve AmountsFiscal Year 2015-16
Proposed Draft Policy Amount
5th Payment $944k Reserve for Future Expenditure (9975) $944k
General Fund Ending Balance $479k 10% of Reoccurring Revenues
or one State payment $1M
Operating Reserve $159k 10% of Reoccurring Revenues $1M
Facilities Reserve $192k Current Policy $450k
Contingency $400k 2.5% of Operating Expenditures $230k
$2.17M $3.6M
Multi-Year Plan to Rebuild Reserves
Tuesday, May 5, 2015
Multi-year Reserve Plan• An appropriate reserve plan must consider:
• Cyclical nature of Community College revenue• Financial stability vs Institutional Stability• Equity issues surrounding of using today’s student
revenue to expend on future students• The ideal reserve plan will:
• Build reserves during periods of revenue surplus• Expend reserves to maintain college infrastructure
during periods of low enrollment• Maintain a basic level of “Prudent Person” reserves
at all times
Enrollment Trends
20002001
20022003
20042005
20062007
20082009
20102011
20122013
20142015
0%
2%
4%
6%
8%
10%
12%
14%
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
Enrollment as % of District Pop. Oregon Hood River
Enrollment as % of Dist. Pop. & Unemployment
Source: Oregon Employment Department & CGCC Records
Enrollment Trends
20002001
20022003
20042005
20062007
20082009
20102011
20122013
20142015
0%
2%
4%
6%
8%
10%
12%
14%
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
Enrollment as % of District Pop. Oregon Hood River
Enrollment as % of Dist. Pop. & Unemployment
Source: Oregon Employment Department & CGCC Records
12% - Max unemployment since 1976
Enrollment Trends
20002001
20022003
20042005
20062007
20082009
20102011
20122013
20142015
0%
2%
4%
6%
8%
10%
12%
14%
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
Enrollment as % of District Pop. Oregon Hood River
Enrollment as % of Dist. Pop. & Unemployment
Source: Oregon Employment Department & CGCC Records
4.7% - Min unemployment since 1976
Enrollment Trends
20002001
20022003
20042005
20062007
20082009
20102011
20122013
20142015
0%
2%
4%
6%
8%
10%
12%
14%
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
Enrollment as % of District Pop. Oregon Hood River
Enrollment as % of Dist. Pop. & Unemployment
Source: Oregon Employment Department & CGCC Records
6.9% - Median unemployment since 1976
Enrollment Trends
20002001
20022003
20042005
20062007
20082009
20102011
20122013
20142015
0%
2%
4%
6%
8%
10%
12%
14%
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
Enrollment as % of District Pop. Oregon Hood River
Enrollment as % of Dist. Pop. & Unemployment
Source: Oregon Employment Department & CGCC Records
Building Reserves
Enrollment Trends
20002001
20022003
20042005
20062007
20082009
20102011
20122013
20142015
0%
2%
4%
6%
8%
10%
12%
14%
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
4.0%
Enrollment as % of District Pop. Oregon Hood River
Enrollment as % of Dist. Pop. & Unemployment
Source: Oregon Employment Department & CGCC Records
DEFICIT SPENDING
Multi-year Reserve PlanCurrent Period of Low-Enrollment
• FY2015-16 Continues to Rely on $300k Transfer from Reserves
• If Contingency is left unused, the year will end structurally balanced
• FY2016-17 until growth returns• Pass structurally balanced budgets
• Ongoing revenues match ongoing expenditures
• Class sizes will be incrementally moved toward state-wide averages
• 5th Payment reserved for future expenditure
• Continue to budget Contingency above 2.5%
• Year-end savings applied to grow Fund Balance and Reserves
Multi-year Reserve Plan
2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 -
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
18,000,000
1,373,244
1,621,877
1,676,594 921,769 1,135,294
761,285 1,600,177
2,557,681
3,175,440
1,197,744
Budgeted Expenditures Difference
Expenditures Under Budget
Multi-year Reserve PlanNext growth period
• Grow courses and temporary personnel to meet student demand
• Maintain core programs and degrees as if enrollment was equal to 2% - 2.2% of District Population
• Grow reserves amounts to equal or exceed the recommended policy
Next period of low-enrollment• Reserves left inaccessible until enrollment falls below
2.2% of district population and the unemployment rate falls below 7%. Reductions to courses and temporary employees occur as an immediate and automatic reaction to declining student enrollment
Economic & Revenue Environment
FY94-95FY96-97
FY98-99
FY2000-01
FY2002-03
FY2004-05
FY2006-07
FY2008-09
FY2010-11
FY2012-13
FY2014-15
FY2016-17
FY2018-19
FY2020-21
FY2022-23
FY2024-250
200
400
600
800
1,000
1,200
1,400
1,600
Actual Student FTE
Severe Recession
Moderate Re-cession
No Recession
Enrollment
Departmental Budgets
Tuesday, May 5, 2015
Overview
Overview:- Increase average class size to 19-23 from 15- Reduction of 21 positions
- Seven layoffs- Fourteen vacant positions removed
Adjourn
Tuesday, May 5, 2015