Sponsored by SJWC

October 17, 2013

Emergency Fuel Planning

CESA2013 Cultivating the Future!

Setting the Stage – Audience Survey

Who has experienced a fuel shortage?

Who has an Emergency Fuel Plan?

Who knows the amount of fuel they will need on:

Day 1 of a Regional Outage?

Day 3 of a Regional Outage?

Day 10 of a Regional Outage?

What is the name of your fuel provider?

The Situation

Hayward Fault

Challenge of Assuring Emergency Fuel Supply Emergency fuel availability and distribution to utilities

has emerged in the last few years as a priority need, along with better communication and coordination among Bay Area critical infrastructures and key resources (CIKR)

Was a key lesson learned in the H1N1 pandemic and reinforced by subsequent disasters, most recently Super Storm Sandy

The CIKR Bay Area Emergency and Security Information Collaborative (CIKR BAESIC) was created early in 2011 to focus on resilience and recovery

At its first meeting in April “11, emergency fuel was identified as priority issue

Planning Objectives

Determine what we know and don’t know about our resilience to provide fuel for essential initial recovery activities, including:

What plans, capabilities, and logistics are currently in place for emergency fuel supply delivery

Identification of the preparedness gaps for all aspects of emergency fuel supply and delivery

Ideas for how to collectively address these gaps

The Process

Investigate

Stakeholders

Table Top Exercise Planning

Think Outside the Box

Planning Validate the Big Picture

Exercise Validate

Format and Process of TTX

The TTX was set up as an informal discussion using the 1906 San Francisco San Andreas Fault earthquake scenario that is being used for CalEMA’s 2013 Golden Guardian Exercise and the California National Guard’s Exercise United Response

After a short scenario overview, participants will have an opportunity to:

Say a few words about their organization and operational issues related to emergency fuel provision

Discuss a series of questions designed to illuminate issues, gaps, and a path forward to further examine emergency fuel-related issues and potential areas of improvement

Agenda

11:30 Welcome & Introductions – TTX Leader and Participants

11:35 Overview of Today’s Exercise: Objectives, Expected Outcomes, and Process with some Observations – TTX Leader

11:45 Get Lunch

12:00 Session 1: Scene Setter – TTX Expert

12:10 Roundtable Information Exchange Each participant will provide short informal remarks regarding their organization’s services, priority customers, and key operational continuity constraints related to fuel provision in emergencies

Agenda, cont.

1:15 Break

1:25 Pre-Event Preparedness Discussion – All

2:10 Break

2:20 Event plus 3-5 days – All

3:30 Review of Discussion and Next Steps – TTX Leader and Participants

4:00 Adjourn

Critical Priorities—SJWC Perspective

Life Safety of Employees and the Community

Damage and System Assessments

Coordinated Response

Restoration Priorities and Utility Objectives

Op Area and Regional

Restoration Stakeholders

Critical Infrastructure Coordination*

Op Area Coordination

Assist Op Area with Emergency Potable Water Supply Options

California State and

Federal Water System

State

Local

Federal

California State and

Federal Water System

Water 101

Water Into the Bay Area

Faults

EBMUD

State

Hetch Hetchy

Local

Motion and Time

San Andreas Shake Map Seismic Model

Session 1: Scene Setter

Scenario

On Wednesday, January 16, at 9:00 a.m. a M7.8 earthquake occurs on the San Andreas Fault, rupturing a 300 mile length of the fault with severe ground shaking that causes extensive damage to buildings and infrastructure, liquefaction and subsidence, displacement along the faults, and widespread landslides

19 California countries from Monterey to Humboldt are affected with greatest damage to Oakland, San Francisco, San Jose, and Santa Rosa

Scene Setter, cont.

115,000 homes and 10,000 commercial buildings are extensively damaged or destroyed, 3,300 people killed, 650,000 displaced, and 330,000 require emergency shelter

There is massive damage to lifelines and other infrastructure, including ruptured water, waste water, natural gas and fuel pipelines, and damage to chemical and other production facilities; fire storms from gas explosions and downed power lines; damaged and disrupted communications assets; and toxic emissions

These impacts are greatly exacerbated by collocated and interdependent systems and assets

Close to a third of Bay Area customers are without power, with full restoration to most areas not expected for several days to weeks

Remains of an Apartment complex Loma Prieta, 1989 (USGS)

Scene Setter, cont. Transportation

1300 miles of road closures, destruction of 600 bridges and damage to 320 others

San Francisco and areas along the coast are isolated to all but water and helicopter transportation

On major freeways, where possible, at least one lane in each direction is available to responders

Transportation is further impeded by massive debris from structures and infrastructure rubble (bridges, overpasses and roadways, downed towers, telephone poles, and trees), landslides and boulders, dead animals and hazardous materials, including widespread sewage spills

Rail service to the Bay Area, the ports, and airports are closed down due to damage and liquefaction

Mass transit in impacted areas is closed down or in limited service

Bridges appearing undamaged are closed pending inspection, which may take weeks

Challenges Associated With Emergency Fuel Provision Refineries and fuel storage and distributions systems are

shut down, creating an immediate shortage of fuel for ground, air, and marine transportation, and emergency generators

May not resume operation for months depending on the extent of damage and need for safety inspections

Utilities and other essential service providers typically have limited fuel storage capacity and have similar fuel needs for:

• Service vehicles

• Emergency power generators

• Transport to bring in essential staff and mutual aid assistance

• Will be competing for whatever fuel may be available

Challenges Associated With Emergency Fuel Provision, cont. Key issues—

How much emergency fuel would utilities require and for how long?

How would utilities

Coordinate on fuel needs and priorities?

Communicate their need for fuel to the Regional EOC?

How would decisions be made at the REOC on fuel distribution to needy utilities and other essential service providers?

What assistance could the National Guard or military provide in support of civil authorities to help deliver fuel?

Pre-Event Questions

For Utilities and Fuel Providers

1. How many days of fuel (gasoline, diesel, or propane) does your organization typically have in storage, including reserves for emergencies?

2. What are your continuity plans for resuming operations under this scenario to deal with:

Damage to critical equipment associated with fuel (storage tanks, piping, pumps, etc.)?

Interdependencies (e.g., lack of power, available trucks, and transportation access; availability of drivers and other key staff)?

Pre-Event Questions, cont.

For Fuel Providers

1. What are the constraints that may limit fuel provision?

Access to fuel source?

Safety or other regulations?

Could your operations be required to shut down under this scenario? If so, for how long?

2. Do you have contractual agreements with customers for fuel delivery in emergencies and plans for how to set priorities under this scenario?

Questions on Event plus 3 - 5 days

For Utilities

1. Given the worst case scenario of damage to systems/assets:

What types of fuel (gasoline, diesel, propane) would be needed for different types of emergency generators, in what amounts, and for what envisioned period of time?

What types of fuel (gasoline, diesel) and how much would be needed for transportation for:

Increased staffing for a 24 hour operation?

Mutual aid coming into the area (expected number and fuel requirement)?

Employees for travel to and from work?

Your contractors’ fuel for work they are performing on your behalf?

Event plus 3 - 5 days, cont.

2. How would you request assistance for fuel, or vehicles and drivers to convey fuel, to the Regional EOC?

3. How would you communicate with other utilities and fuel providers on regional fuel availability and coordinate priority distribution issues?

4. What types of assistance might you require through the Regional EOC from the National Guard and military support to provide necessary fuel?

Event plus 3 - 5 days, cont.

For Fuel Providers

5. What would you expect in requests for increased fuel deliveries and how could you accommodate such requests?

6. What Mutual Assistance networks do you have that could assist?

7. What communications mechanisms are in place to coordinate with other fuel providers or activate mutual assistance agreements?

8. What waivers may be necessary to temporarily lift additive restrictions/bring in fuel from outside the state and how would your organization obtain them?

9. What types of assistance might you need through the Regional EOC from the National Guard and military support to provide fuel to key customers, utilities, and other priority service providers?

Items to Consider

1. Sample Spreadsheets

2. TTX Brainstorming and Notes

3. TTX AAR

October 2, 2012

Thank You!

CESA2013

Cultivating the Future!

Emergency Fuel Planning

Jim_wollbrinck@sjwater.com