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IT-AIS-MDS CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization for Nuclear Research Administrative Information Services CET Presentation – April 2006 1 CET CET CERN Expenditure CERN Expenditure Tracking Tracking Introduction to CET and basic financial concepts April 2006 IT-AIS-MDS

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Page 1: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information ServicesAIS Stakeholders Meeting – March 2006 1

CERN – European Organization for Nuclear Research

Administrative Information ServicesCET Presentation – April 2006 1

CETCET CERN Expenditure Tracking CERN Expenditure Tracking

Introduction to CET and basic financial concepts

April 2006IT-AIS-MDS

Introduction to CET and basic financial concepts

April 2006IT-AIS-MDS

Page 2: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information Services2

CERN – European Organization for Nuclear Research

Administrative Information Services2CET Presentation – April 2006 2

What do you learn today…?What do you learn today…? After the presentation, you should be able ...

to know what is CET and how to access it to understand the purpose of the main CET reports to distinguish between payments, commitments,

provisions etc. to get a better idea about financial transactions to use advanced features like virtual units and ranges to discover the flexibility of CET Information Centre

Page 3: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information Services3

CERN – European Organization for Nuclear Research

Administrative Information Services3CET Presentation – April 2006 3

AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

Page 4: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information Services4

CERN – European Organization for Nuclear Research

Administrative Information Services4CET Presentation – April 2006 4

AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

Page 5: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information Services5

CERN – European Organization for Nuclear Research

Administrative Information Services5CET Presentation – April 2006 5

Where to find CETWhere to find CET Inside CERN use the following URL

cet

From outside CERN https://cet.cern.ch/

Page 6: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services6

CERN – European Organization for Nuclear Research

Administrative Information Services6CET Presentation – April 2006 6

Some Words about CETSome Words about CET Built for CERN to meet the Expenditure Tracking

needs and challenges of the LHC construction Replaced BHT (Budget Holders Toolkit) in 2002 Gathers its data from the various financial

applications used at CERN (mainly Qualiac) Data is extracted daily (extractions run during the

night) CET (among other applications like HRT, SMT, IC,

CFUtk etc.) is maintained and further extended by the AIS-MDS team:

Per Gunnar Jönsson (SL) Chris Dixon (STAF) Jan Janke (STAF) Piotr Sliwa (FELL)

Page 7: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services7

CERN – European Organization for Nuclear Research

Administrative Information Services7CET Presentation – April 2006 7

Main MenuMain Menu

Contracts

Transactions

Summaries

Information Centre

Status of book closing and extractions

User Preferences

Page 8: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services8

CERN – European Organization for Nuclear Research

Administrative Information Services8CET Presentation – April 2006 8

User PreferencesUser Preferences

Page 9: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services9

CERN – European Organization for Nuclear Research

Administrative Information Services9CET Presentation – April 2006 9

User PreferencesUser Preferences

Page 10: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services10

CERN – European Organization for Nuclear Research

Administrative Information Services10CET Presentation – April 2006 10

Column Selector

Default Columns

Page 11: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services11

CERN – European Organization for Nuclear Research

Administrative Information Services11CET Presentation – April 2006 11

Ordering Selector

Page 12: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services12

CERN – European Organization for Nuclear Research

Administrative Information Services12CET Presentation – April 2006 12

Drilldown

Page 13: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services13

CERN – European Organization for Nuclear Research

Administrative Information Services13CET Presentation – April 2006 13

AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

Page 14: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services14

CERN – European Organization for Nuclear Research

Administrative Information Services14CET Presentation – April 2006 14

Basic TerminologyBasic Terminology

Pay 20% On Order and 80% on Deliv.H/w: CHF 3,000

I would liketo buy some

Hardware

Commitment : 3000Payment to supplier: 600Open Commit. : 2400

Definitions….

Commitment: Amount agreed to pay

Payment on Budget Code: Amount charged to Budget Code

Open Commitment:Commitment – Payment (Budget Code)

Payment to Supplier:Amount paid on invoice

8 / 05

9 / 05

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CERN – European Organization for Nuclear Research

Administrative Information Services15

CERN – European Organization for Nuclear Research

Administrative Information Services15CET Presentation – April 2006 15

9 / 05

Basic TerminologyBasic Terminology

Pay 20% On Order and 80% on Deliv.H/w: CHF 3,000

Budget:

Definitions….

Commitment: Amount agreed to pay

Payment on Budget Code: Amount charged to Budget Code

Open Commitment:Commitment – Payment(Budget Code)

Provisioned next year:Money from this year’s budget set aside for next year expenses

Payment to Supplier:Amount paid on invoice

Year 2005Commitment : 3000Payment to supplier: 600Provision: Paid on Budget Code:Open Commit. :

14002000

10002005 2006

2,000.00

1,000.00

8 / 05

12 / 05

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CERN – European Organization for Nuclear Research

Administrative Information Services16

CERN – European Organization for Nuclear Research

Administrative Information Services16CET Presentation – April 2006 16

Basic TerminologyBasic Terminology

Pay 20% On Order and 80% on Deliv.H/w: CHF 3,000

Budget:

Year 2006Commitment : 3000Carry Over: Bill from supplier: Paid on Budget Code: Paid from Provision:

Definitions….

Commitment: Amount agreed to pay

Payment on Budget Code: Amount charged to Budget Code

Open Commitment:Commitment - Payment

Provisioned next year:Money from this year’s budget set aside for next year expenses

Payment to Supplier:Amount paid on invoice

Carry Over:Open Commitments at the end of last year

Paid on Provision:Amount paid on invoices using money provisioned last year

10002400

10001400

2005 2006

2,000.00

1,000.00

8 / 05

12 / 05

01 / 06

9 / 05

Page 17: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services17

CERN – European Organization for Nuclear Research

Administrative Information Services17CET Presentation – April 2006 17

Annual vs. Annual vs. Pluri-Annual CommitmentPluri-Annual Commitment

Special Offer :Pay 20% On Order and 80% on Deliv.

H/w: CHF 3,000

Annual commitmen

t

2005

2006

The chosen time period must not exceed one (financial) year.

Pluri-annual

commitment

2005 ?

2006 ?

CHF 3000

CHF 2400

Page 18: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services18

CERN – European Organization for Nuclear Research

Administrative Information Services18CET Presentation – April 2006 18

Annual vs. Annual vs. Pluri-Annual CommitmentPluri-Annual Commitment

Special Offer :Pay 20% On Order and 80% on Deliv.

H/w: CHF 3,000

Annual commitmen

t

2005

2006

Pluri-Annual ?

Pluri-annual

commitment

2005 ?

2006 ?

CHF 3000

CHF 2400

CHF 5400 ?

Page 19: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services19

CERN – European Organization for Nuclear Research

Administrative Information Services19CET Presentation – April 2006 19

Annual vs. Annual vs. Pluri-Annual CommitmentPluri-Annual Commitment

Special Offer :Pay 20% On Order and 80% on Deliv.

H/w: CHF 3,000

Annual commitmen

t

2005 CHF 3000

2006 CHF 2400

Pluri-annual

commitment

2005

2006

Pluri-annual commitment= payment

More than one year is selected.

CET automatically switches to the pluri-

annual

versions of the columns, if

the time period

refers

to a time period not m

atching a single

(financial) year.

CHF 600

CHF 2400

Page 20: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services20

CERN – European Organization for Nuclear Research

Administrative Information Services20CET Presentation – April 2006 20

Terminology in a CET ExampleTerminology in a CET Example

Summaries

Page 21: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services21

CERN – European Organization for Nuclear Research

Administrative Information Services21CET Presentation – April 2006 21

Terminology in a CET ExampleTerminology in a CET Example

CET Pivot

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CERN – European Organization for Nuclear Research

Administrative Information Services22

CERN – European Organization for Nuclear Research

Administrative Information Services22CET Presentation – April 2006 22

Terminology in a CET ExampleTerminology in a CET Example

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CERN – European Organization for Nuclear Research

Administrative Information Services23

CERN – European Organization for Nuclear Research

Administrative Information Services23CET Presentation – April 2006 23

Terminology in a CET ExampleTerminology in a CET Example

PaymentsCommitments

Budget

Paid to SupplierOpen Commit.

Page 24: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services24

CERN – European Organization for Nuclear Research

Administrative Information Services24CET Presentation – April 2006 24

AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

Page 25: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services25

CERN – European Organization for Nuclear Research

Administrative Information Services25CET Presentation – April 2006 25

Paid on Budget Code vs. Paid to SupplierPaid on Budget Code vs. Paid to Supplier

According to our system we have paid you the full amount of 50K

But we have only received

20K…

Page 26: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services26

CERN – European Organization for Nuclear Research

Administrative Information Services26CET Presentation – April 2006 26

Paid on Budget Code vs. Paid to SupplierPaid on Budget Code vs. Paid to Supplier

Paid to Supplier > Paid on Budget Code

Invoice (partially) Paid on Provision

Paid on Budget Code > Paid to Supplier

Money has been provisioned

Page 27: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services27

CERN – European Organization for Nuclear Research

Administrative Information Services27CET Presentation – April 2006 27

ProvisioningProvisioning Allocate money now for future expenses Used to balance accounts towards end of year DPOs are the experts on provisioning

Page 28: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services28

CERN – European Organization for Nuclear Research

Administrative Information Services28CET Presentation – April 2006 28

Main Building Blocks of a Financial TransactionMain Building Blocks of a Financial Transaction

Cost Centre Nature Activity Code

WHO?WHO?

Cost Centre (Cost Accounting)Cost Centre (Cost Accounting)

Intersection CodeIntersection Code 92640 92640 (LHC Controls)(LHC Controls)

Organic Unit Organic Unit AB-COAB-COProject Project GCHGCHPPA/Sub-PPA PPA/Sub-PPA FHC-000 FHC-000 (LHC (LHC Machine)Machine)

or a Team Account…

Page 29: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services29

CERN – European Organization for Nuclear Research

Administrative Information Services29CET Presentation – April 2006 29

Cost Centre Nature Activity Code

WHAT?WHAT?

Nature Code (General Ledger)Nature Code (General Ledger)

PostsPosts 615 Entretien6152220 Entretien routes6152230 Entretien nettoyage6152320 Entretien chauffage

Category High level classificatione.g. 61 - Consumables

Main Building Blocks of a Financial TransactionMain Building Blocks of a Financial Transaction

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CERN – European Organization for Nuclear Research

Administrative Information Services30

CERN – European Organization for Nuclear Research

Administrative Information Services30CET Presentation – April 2006 30

Cost Centre Nature Activity Code

WHY?WHY?

Activity Code (Analytical)Activity Code (Analytical)

6 Technologie du vide et des basses temperatures

66 Materiaux pour basses temperatures

667 Elements Cryogeniques

Main Building Blocks of a Financial TransactionMain Building Blocks of a Financial Transaction

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CERN – European Organization for Nuclear Research

Administrative Information Services31

CERN – European Organization for Nuclear Research

Administrative Information Services31CET Presentation – April 2006 31

667

Elements Cryogeniques

6152290

Entretien divers

92640

AB-CO

GCH

FPC-000

Cost Centre Nature Activity Code Currency

EUR

Amount

25000

Main Building Blocks of a Financial TransactionMain Building Blocks of a Financial Transaction

Page 32: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services32

CERN – European Organization for Nuclear Research

Administrative Information Services32CET Presentation – April 2006 32

Lifecycle of an OrderLifecycle of an Order

User

Budget Holder

request

authorise Qualiac

EDH

workflow

Purchasing

Goods Reception

order

invoice

delivery

CET

monitor

Order EDH Pipe Paid Commit Open StatusCA123 111235 0 0 3000 3000 73Order EDH Pipe Paid Commit Open StatusCA123 111235 0 2000 3000 1000 91

instructions

CET...Order EDH Pipe Paid Commit Open StatusCA123 111235 3000 0 0 0 -Order EDH Pipe Paid Commit Open StatusCA123 111235 0 0 3000 3000 30

Finance

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CERN – European Organization for Nuclear Research

Administrative Information Services33

CERN – European Organization for Nuclear Research

Administrative Information Services33CET Presentation – April 2006 33

Pipeline & Order StatusPipeline & Order Status Pipeline

Shows "committed" expenses not yet in Qualiac … … from EDH, CFU Amounts are estimates Once an order is committed in Qualiac, it disappears

from the pipeline

Order Status Shows the financial status of a transaction

Page 34: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services34

CERN – European Organization for Nuclear Research

Administrative Information Services34CET Presentation – April 2006 34

Most Important Order StatusesMost Important Order Statuses

Code Description

30 Transfert en comptabilité, facturation

49 Réception

52 Edition bon de réception

72 Facture détaillée

91 Mise au paiement

96 Poubelle (DAI, codes supprimés)

97 Archivage

Page 35: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services35

CERN – European Organization for Nuclear Research

Administrative Information Services35CET Presentation – April 2006 35

Flashback: Terminology in a CET ExampleFlashback: Terminology in a CET Example

PaymentsCommitments Budget

Pipeline

Paid to SupplierOpen Commit.

Page 36: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services36

CERN – European Organization for Nuclear Research

Administrative Information Services36CET Presentation – April 2006 36

AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

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CERN – European Organization for Nuclear Research

Administrative Information Services37

CERN – European Organization for Nuclear Research

Administrative Information Services37CET Presentation – April 2006 37

CERN Specialities in CETCERN Specialities in CET Contracts

Contract data from CFU (Contract Follow-Up) and Qualiac

Draft contract expenditure is integrated into the "pipeline"

Contract life cycle:1. A divisional request (DR) is made to request money2. A market survey (MS) follows3. Invitation to tender (IT)4. Contract is concluded5. Contract is put into Qualiac

Data of thedraft contractavailable in CFU, but notin Qualiac!

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CERN – European Organization for Nuclear Research

Administrative Information Services38

CERN – European Organization for Nuclear Research

Administrative Information Services38CET Presentation – April 2006 38

CERN Specialities in CETCERN Specialities in CET Contracts

Contract data from CFU (Contract Follow-Up) and Qualiac

Draft contract expenditure is integrated into the "pipeline"

Contract life cycle:1. A divisional request (DR) is made to request money2. A market survey (MS) follows3. Invitation to tender (IT)4. Contract is concluded5. Contract is put into Qualiac

Data for allphases of acontract isavailable inCET.

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CERN – European Organization for Nuclear Research

Administrative Information Services39

CERN – European Organization for Nuclear Research

Administrative Information Services39CET Presentation – April 2006 39

Contracts in CETContracts in CET

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CERN – European Organization for Nuclear Research

Administrative Information Services40

CERN – European Organization for Nuclear Research

Administrative Information Services40CET Presentation – April 2006 40

Contracts in CETContracts in CETBase Data

FC Authorized Amount

Paid to Supplier

Forecasted ExpenditureBreakdown by Budget Code

Page 41: CERN – European Organization for Nuclear Research Administrative Information Services AIS Stakeholders Meeting – March 2006 1 CERN – European Organization

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CERN – European Organization for Nuclear Research

Administrative Information Services41

CERN – European Organization for Nuclear Research

Administrative Information Services41CET Presentation – April 2006 41

CERN Specialities in CETCERN Specialities in CET Team Accounting

Separation of CERN and non-CERN money Accounting is very close to bank statements

Cash flow, budget and balances Two main categories of team accounts

T1…T4 Institutes, Teams etc. T5…T9 Collaborations, Experiments

There is a big difference in how team codes ofthe different categories are handled

Sign in balance columns is inversed compared tothe rest of CET

Negative amounts: Money owed to CERN Positive amounts: Balance in the team's favour

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CERN – European Organization for Nuclear Research

Administrative Information Services42

CERN – European Organization for Nuclear Research

Administrative Information Services42CET Presentation – April 2006 42

Team AccountingTeam Accounting Teams T1…T4 with expenditure ceiling

Followup of this account is a matter of ensuring that the payments and foreseen expenditure do not exceed the ceiling

No details by activity code and nature available Teams T1…T4 without expenditure ceiling

No agreed ceiling Spending is possible up to the limit of the 'cash'

that is available in the 'cashflow' account No details by activity code and nature available

Teams T5…T9 Details by activity code and nature are available No cashflow transactions available, instead cash flow

balance is provided

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CERN – European Organization for Nuclear Research

Administrative Information Services43

CERN – European Organization for Nuclear Research

Administrative Information Services43CET Presentation – April 2006 43

Team Accounting in CETTeam Accounting in CET Four reports are dedicated to teams:

Team Transactions Request For Funds Totals for Teams Team Graphs

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CERN – European Organization for Nuclear Research

Administrative Information Services44

CERN – European Organization for Nuclear Research

Administrative Information Services44CET Presentation – April 2006 44

AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

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CERN – European Organization for Nuclear Research

Administrative Information Services45

CERN – European Organization for Nuclear Research

Administrative Information Services45CET Presentation – April 2006 45

CET Advanced FeaturesCET Advanced Features Virtual units

Create your own units for specific monitoring purposes.

Ranges Query data for a range of values.

Stored reports Store criterias for a particular report for easy reuse.

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CERN – European Organization for Nuclear Research

Administrative Information Services46

CERN – European Organization for Nuclear Research

Administrative Information Services46CET Presentation – April 2006 46

Advanced FeaturesAdvanced Features

Virtual Units

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CERN – European Organization for Nuclear Research

Administrative Information Services47

CERN – European Organization for Nuclear Research

Administrative Information Services47CET Presentation – April 2006 47

Virtual UnitsVirtual Units Available in CET and HRT Can be used in all reports Container for different items of various types

Persons Cost centres Organic and PPA units Experiments and institutes Projects Contracts

Items of different types can be mixed up Are processed at the time a report is executed

(runtime) Changing a virtual unit affects all reports it is used in

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CERN – European Organization for Nuclear Research

Administrative Information Services48

CERN – European Organization for Nuclear Research

Administrative Information Services48CET Presentation – April 2006 48

Editing Virtual UnitsEditing Virtual Units

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IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information Services49

CERN – European Organization for Nuclear Research

Administrative Information Services49CET Presentation – April 2006 49

Editing Virtual UnitsEditing Virtual Units

An additional budget code has been added.

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CERN – European Organization for Nuclear Research

Administrative Information Services50

CERN – European Organization for Nuclear Research

Administrative Information Services50CET Presentation – April 2006 50

Using Virtual UnitsUsing Virtual UnitsInstead of only queryingthe expenses for IT-AIS-MDS, the reportwill also search forexpenses charged to thebudget code 47115 (IT-AIS-HR).

IT-AIS-MDS

47115

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IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information Services51

CERN – European Organization for Nuclear Research

Administrative Information Services51CET Presentation – April 2006 51

RangesRanges Use of ranges is possible in fields like

Organic Unit, PPA Unit, Budget Code, Project, Experiment …

Specify range limits by using a colon ':' Ranges only having a left or a right bound are

accepted as well Two bounds - 47115:47118 Right bound - :47118 Left bound - 47115:

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IT-AIS-MDS

CERN – European Organization for Nuclear Research

Administrative Information Services52

CERN – European Organization for Nuclear Research

Administrative Information Services52CET Presentation – April 2006 52

Advanced FeaturesAdvanced Features

Stored Reports

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CERN – European Organization for Nuclear Research

Administrative Information Services53

CERN – European Organization for Nuclear Research

Administrative Information Services53CET Presentation – April 2006 53

Stored ReportsStored Reports All CET reports can be "stored" Very useful if a particular report is executed

regularly and uses a non-trivial set of input criteria

Storing a report means: Saving the criteria that have been defined for it

Stored reports can be executed via the Report Folder Accessible from the main menu

In the future it will be possible to schedule stored reports for automated and unattended execution!

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CERN – European Organization for Nuclear Research

Administrative Information Services54

CERN – European Organization for Nuclear Research

Administrative Information Services54CET Presentation – April 2006 54

AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

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Information Centre

CET Information CentreCET Information Centre MDS is constantly asked

to enhance existing report Add extra information

to implement new reports Combination of reports A and B

in both cases the enhancements are often of interest only for a few users

Information Centre allows users to create reports themselves because they know best what they need

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Information Centre in ActionInformation Centre in Action

Create a new report

Assign a name

Select the report to edit andclick to open the editor.

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Information Centre in ActionInformation Centre in Action

Execute the report

Check its performance

Get more information

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AgendaAgenda

1 CET Overview

2 Basic Terminology

3 Financial Concepts

5 Advanced Features

6 CET Information Centre

4 CERN Specialities

The End

The End

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What was not coveredWhat was not covered Advanced team accounting Advanced contract analysis (draft contracts) EVM (Earned Value Management) More advanced financial analysis with CET

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The End.The End. Questions & answers Thank you for your attention

"A bank is a place that will lend you money if you can prove that you don't need it."-- Bob Hope (British American Entertainer, 1903 - 2003)