central texas first® lego® league qualifier host orientation december 1, 2012 december 8, 2012
TRANSCRIPT
Central Texas FIRST® LEGO® League
Qualifier Host OrientationDecember 1, 2012December 8, 2012
Introductions
Jessica GalfasCentral Texas FLL Operational PartnerSTEM Programs [email protected] 512-323-6773 x115
Lonny SternDirector, STEM Council [email protected] 512-323-6773 x103
Esther JohnsonVolunteer [email protected]
Without your hosting support, CTFLL wouldn’t be able to serve over 1,600 from more than 15
school districts students each season.
THANK YOU!!!
Agenda
• What is Skillpoint Alliance and the STEM Council?• What is US FIRST® & FIRST® LEGO® League?
• Program Elements• Region Served – Central Texas
• How to Host an FLL Qualifier 2012• Space• Culture• Schedules• Volunteers
• Questions
What is Skillpoint Alliance?
• Workforce development non-profit founded in 1994• Build partnerships with industry, education, and the community• We focus on college and career success, delivering programs in:
– Construction– Green Tech– Computer Training– Digital Media– Science, Technology, Engineering & Math– Allied Health
Mission:Build partnerships that lead to college and career success for Central Texans
while meeting employers' workforce needs
What is the STEM Council?
We focus on: • Project-based STEM Education in Central Texas (K-16)• Connecting classroom learning to industry applications• Sharing best practices from industry & education
A consortium of high tech industry executives and education leaders engaged in addressing workforce and education issues.
Career Exposure Engineering Visits Robotics
Applied Internships Solar Design Game Design
Programs
FIRST® and FLL
What is FIRST®?
• Vision: “to create a world where science and technology are celebrated and where young people dream of becoming science and technology heroes.” -- Dean Kamen
• Mission: To inspire young people to be science and technology leaders, by engaging them in exciting mentor-based programs that build science, engineering, and technology skills that inspire innovation and that foster well-rounded life capabilities including self-confidence, communication, and leadership
• For Inspiration and Recognition of Science and Technology
FIRST® Programs
Grade Level
FIRST ® Robotics Competition
K 1 2 3 4 5 6 7 8 9 10 11 12
FIRST ® LEGO® League FIRST ® Tech ChallengeJunior FIRST ® LEGO® League
FIRST® LEGO® League
• Global program empowering 9 – 14 year olds to design, build, and program robots using LEGO® MINDSTORMS®
• 1,600 students in Central Texas research real-world problems, work with industry mentors, and present their findings and designs
FLL Program Elements
Annual Challenge- SENIOR SOLUTIONS™ 1.Robot2.Research Project & Presentation3.Core Values™•Each of these three elements is 33% of a team’s “score” at a tournament. •Judges subjectively evaluate three coinciding categories- technical, research, and Core Values™.•Referees objectively gather teams’ robot game scores.
The Tournaments
Overview:• Each team is invited to ONE (1) qualifier• The top 60 most well-rounded teams will advance to
the Invitational Tournament • These events are a celebration of
what the teams have accomplished!
Tournament Activities include: 1. Three Head-to-Head Robot Matches2. Judging Sessions
– Research Project– Robot Design and Programming– Core Values
What to Expect
• A lot of people – 12-30 teams up to 300 kids, coached by 60 adults– 50-300 spectators Where will they sit?
• Robotic matches (You WANT a crowd!)• Judged rounds (closed to the public & parents)• Goal of Site Host:– Keep the day running smoothly and on time– Have fun!
Region Served by Central Texas
Metro Areas Served• Austin• Bryan-College Station• Fredericksburg• Killeen• San Angelo• Waco
How to Host a Qualifier
• Space• Culture• Schedules• Volunteers• Don’t Forget
SPACE
Space Requirements
• Make sure you have reserved– Tournament Floor – Pit– Hospitality Room– 9 Judging Rooms
• It’s best if you have access to all of these areas on Friday night
Tournament Floor• Keep spectators on the
floor to cheer for teams• Emcee should be
announcing game play• The emcee needs to be
familiar with the SENIOR SOLUTIONS robot game to be successful in this role
• Music should be playing (not quietly!)
The Pit
• The Pit should hold community FLL tables on saw horses for teams to practice on
• Teams will be told to bring their own challenge kits to setup on the tables
• Parents ARE NOT ALLOWED in The Pit, unless you choose to have your Pit area in the same place as the Tournament Floor– This encourages parents to stay on the tournament
floor where the excitement is and gives all teams more of a cheering audience
Lunch• Where will teams eat lunch?• Where will your concessions be?• Do you have a lunch pre-order
form?• If your Pit area is separate from
your tournament floor and therefore doesn’t allow parents, consider allowing parents to enter during lunch, and recruiting adult volunteers to usher them back onto the tournament floor after the break
Hospitality Room
• Have coffee ready BY 7:00 AM
• Caffeinated volunteers are happy volunteers!
• Breakfast, lunch, and snacks are recommended
Judging Rooms
• Can be scary for students• Minimize distractions• May be their first ever
presentation!
CULTURE
FLL Tournament Culture
• MUSIC!• Have your emcee encourage cheering from
the audience• Crazy hats, silly swag, spirit wear, cheers and
fun traditions are essential.• Every event participant should exhibit FLL
Core Values™, including team members, coaches, audience members, event hosts, and volunteers.
• FLL Core Values™– What we discover is more important than
what we win.
FLL Philosophy
• Everyone is a winner• FLL designed to be a celebration
of achievement• Judges learn from participants• Students leave wanting more• It's not about building robots; it's
about robots building people • What you discover is more
important than what you win
Ceremonies
• CTFLL will provide Opening and Closing Ceremony scripts. Judges will use these scripts to fill in winners for each award.
• Opening Ceremony– Should feel like a pep rally with cheering and excitement!
• Closing/Award Ceremony– Celebratory and congratulatory for every team– Plaques and Advancement Invitations will be provided
AwardsEach Qualifier will be given 12 plaques and a varying number of advancement invitations.
1. Champion’s Awards (2 teams)2. Robot Performance (1 team)3. Research Project (1 team for each category award)
1. Research2. Innovative Solution3. Presentation
4. Robot Design and Programming1. Mechanical Design2. Programming3. Strategy & Innovation
5. Core Values1. Teamwork2. Gracious Professionalism™3. Inspiration
SCHEDULES
Two Schedules• General Schedule for spectators and
volunteers. • Robot Match/Judging Schedule for teams at
check-in– CTFLL will provide your robot match schedule one
week in advance.
• YOU PRINT BOTH for tournament day– Give teams the Robot Match Schedule at check-in– Have the General Schedule at your info booth
General ScheduleIndividual Tournament Experience may vary
7:00 a.m. Volunteer Check-In7:30 a.m. Team Check-In7:45 a.m. Judges Meeting8:15 a.m. Coaches’ Meeting9:15 a.m. Opening Ceremonies on Tournament Floor10:00 a.m. Matches and Judging begin12:00 p.m. Lunch1:00 p.m. Matches Resume on Tournament Floor3:00 p.m. Matches End3:30 p.m. Closing Ceremony on Tournament Floor
VOLUNTEERS
Volunteer Recruitmentwww.centraltxfirst.org/volunteer
• CTFLL will provide your Head Judge and Head Ref
• CTFLL will support volunteer recruitment for every role at your event IF:– You maintain an updated
collaborative volunteer schedule
– You provide email addresses for your volunteers, especially judges and referees
• Volunteer Training is REQUIRED– (11/17) Referees must attend in-person training– (11/28) ALL volunteers must attend online
webinar –Volunteer role descriptions and training
information can be found online
Volunteer Trainingwww.centraltxfirst.org/volunteer
1 Shift Position First Last Phone Email Organization0 6:30 AM - 9:00 AM LEAD Check- In0 7:30 AM - 9:00 AM Team Check-In0 7:30 AM - 9:00 AM Team Check-In0 6:30 AM - 8:30 AM Volunteer Check- In0 6:30 AM - 8:30 AM Volunteer Check-In0 8:00 AM - 12:00 PM Information0 12:30 PM - 3:00 PM Information1 7:00 AM - 2:30 PM HEAD Judge Ben Black [email protected] National Instruments0 7:00 AM - 2:30 PM Project Judge - Room 10 7:00 AM - 2:30 PM Project Judge - Room 10 7:00 AM - 2:30 PM Project Judge - Room 2 0 7:00 AM - 2:30 PM Project Judge - Room 20 7:00 AM - 2:30 PM Project Judge - Room 30 7:00 AM - 2:30 PM Project Judge - Room 30 7:00 AM - 2:30 PM Core Values Judge - Room 10 7:00 AM - 2:30 PM Core Values Judge - Room 10 7:00 AM - 2:30 PM Core Values Judge - Room 20 7:00 AM - 2:30 PM Core Values Judge - Room 20 7:00 AM - 2:30 PM Core Values Judge - Room 3 0 7:00 AM - 2:30 PM Core Values Judge - Room 3 0 7:00 AM - 2:30 PM Technical Judge - Room 10 7:00 AM - 2:30 PM Technical Judge - Room 10 7:00 AM - 2:30 PM Technical Judge - Room 20 7:00 AM - 2:30 PM Technical Judge - Room 20 7:00 AM - 2:30 PM Technical Judge - Room 30 7:00 AM - 2:30 PM Technical Judge - Room 30 7:00 AM - 2:30 PM Judge - Alternate
0 7:00 - 10:30 AM Time Keeper - Project Room 10 9:00 AM - 1:00 PM Time Keeper - Project Room 20 7:00 AM - 12:00 PM Time Keeper - Project Room 30 7:00 AM - 12:00 PM Time Keeper - Technical Room 10 7:00 AM - 12:00 PM Time Keeper - Technical Room 20 7:00 AM - 12:00 PM Time Keeper - Technical Room 3
Volunteer Spreadsheet
DON’T FORGET
Directional Signage
• Print and hang way finding signs on Friday during setup (perfect student role!)
• Judging Rooms• Concessions• Tournament Floor• The Pit• Bathrooms• First Aid
• Volunteer Hospitality• Team Check-In• Volunteer Check-In• Charging Station• Arrows• Team Queuing
Check -In
• Volunteer Check-In– Volunteers need to
submit a Consent & Release Form for US FIRST®
– Use your shared Volunteer Schedule for check in
– Direct volunteers to Hospitality so your Head Volunteers can meet their helpers
• Team Check-in– Each student and coach
must submit a Consent & Release Form for US FIRST®
– Direct teams to The Pit, where they should stay for Queuers to find them
Things to remember• Volunteer Map – Due Friday– Where do volunteers park and
enter the school?
• Lunch options – Due Friday– Concessions, nearby
restaurants, or pre-order?
• Have fun!–Crazy hats encouraged
THANK YOU for supporting
Central Texas FLL!
Questions?