ceiid oracle property manager

8/9/2019 CEIID Oracle Property Manager

1/23

Centre for Excellence & InnovationIn Infrastructure Delivery


2/23

Oracle Property Manager

An implementation for thePastoral Land Business Unit

& State Land Services in the

Department for Planning

and Infrastructure.


3/23

2004 - Accounting Services - Midland (AS)

- financial lease management 2004 - Western Australian PlanningCommission land management includingdisposals and acquisitions (WAPC)

2005 - Pastoral land management (PL!) 2006 - Cro"n land management (SLS)

2007 - Accommodation Services

Property Manager (PM)Implementation History


4/23

Current Scale

# SLS - $%%% land records '%%

leases & %%%% current reserves*

# PLBU - +'%% land records %%leases & ,% pastoral stations*

# AS - Manage the .illing schedules

and invoice generation for the %%%

leases*# WAPC - /%%% land records and %%

leases*

# Accommodation Services - %

.uilding leases*


5/23

!e C!allenge

# 0o identify the .usiness requirementsfor PL! and SLS*

# 0he consolidation of man1 disparatedata sources and s1stems*

# 0o design the s1stem "ithin theconfines of the e2isting setups for

WAPC & AS*# 0o adapt & implement s1stem design

changes in a live environment*

# Training a large num.er of users &re-engineer internal .usinessprocesses*


6/23

!e Systems

3ata repositories diverse in nature and attri.utes4

Oracle databases, Lotus Notes databases, Access

databases, custom built systems and e2ternal data

sources from Landgate and VGO*

# C5ACS 6 Accounting S1stem

# Pastoral Land 7nformation S1stem

# Land Stoc8 9egister

# Section :+ Licensing S1stem

# Cro"n Allotments - CAL

# 9eserves S1stem - 9;S

#


7/23

"!y Property Manager#

# Integration "ith >racle 5inancials*

# No upfront purchasing costs 6 PM is a

module of the >racle ;-.usiness Suite*

# ;2tensive data needs for PL! & SLS

addressed using exandable system setu!

# Standardised loo" and #unctionality for

custom forms developed using >racle

Application*

# Po"erful reorting tools using 3iscoverer*


8/23

Oracle Mo$ules & %ee$er Systems


9/23

Expan$ale System Setups

# Descriptive flefields (dffs) provide

customisa.le ?exansion sace@ on oracle

forms* !sed to capture additional datathat is unique to the .usiness*

# !p to $% #ields can .e defined (specif1

data t1pe status formatted input or pic8

list)*# 3ffs can .e made context sensitive (dffs

that are returned to the user depend on

values entered in other parts of the form)*


10/23

Stan$ar$ 'an$ %orm


11/23

'an$ %orm $$itional 'an$ Details ($ffs)


12/23

'an$ %orm * Data Stan$ar$isation 3ata validation chec8

developed to standardisedata input*

PLSL code used

to provide relevant

field names to

users*

3ata.ase trigger developed to

allocate unique identifier*


13/23

'easing Process


14/23

"!at is a 'ease in PM#

# Land Sales 6 Private 6


15/23

Custom %orms

# All technical design

"or8 contracted to out*

# +ustom #orms have the

same loo8 and feel as

standard PM forms*

# Com.ines custom data

ta.les "ith standard PM

data ta.les to present

data in a custom vie"*


16/23

PM +elations!ips


17/23

Custom 'an$ %orm (vie, only)


18/23

Pastoral Station %orm


19/23

-usiness Process +eforms

# Clearl1 defined and logical distinction inresponsi!ilities .et"een .usiness area and financialservices*

# 0rac8ing of ne" lease records to ensure t"egeneration of !illing sc"edules and ta2 invoices via>racle 9eceiva.les*

# Be" .usiness rules in place to standardise naming

conventions*# All #uality $anagement System %or& procedures

amended to reference PM input at certain steps"ithin Cro"n Land tenure processes*


20/23

Improvements to t!e -usiness

# A reduced reliance on manual 3P7 file .ring ups for

rent re-appraisements*

# Improved communications .et"een .usiness andaccounts due to mutual reliance on accurate data*

# Improved data integrity "here mandator1 fields are

in place*

# Significant reporting capa!ilities via >racle3iscoverer*

# Time savings to the .usiness .1 "or8ing "ithin a

single s1stem that houses Cro"n Land asset

information*


21/23

Discoverer +eporting

Comprehensive .usiness reporting on

# Land Sales

# Leases# 9e-appraisal dates

# 9eserves

# Customer contacts

# Pastoral permits and approvals

# 7nspections

# Land Availa.ilit1

# Ad hoc queries


22/23

%uture Opportunities

# Lin8ing to 'IS .ro"ser*

# 7mproving information flo".et"een Land'ate and DPI.

# 7mplementation of SLIP.

# 7ntegration into S"ared

Services and opportunit1 forother agencies to use PM*


23/23

/uestions#

ceiid oracle property manager

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