Cedar Valley College ECHS Advisory Council

2016-2017

Angela Batiste Principal, DeSoto ECHS angela.batiste@desotoisd.org 972-230-0726 x1703 Andrea Brinton Coordinator, History ahaga@dcccd.edu 972-860-8236Audra Barrett Vice President of Instruction AudraBarrett@dcccd.edu 972-860-8243Bill Crawford Coordinator, Computer Graphics billcrawford@dcccd.edu 972-860-8046Brian Earle Coordinator, Biology bearle@dcccd.edu 972-860-8169Bridget Nevels Principal, Lancaster STEM Early College High School bridgetnevels@lancasterisd.org 972-218-1549Carolyn Ward-Boswell Project Manager cboswell-ward@dcccd.edu 972-765-7156Dan Rogers Coordinator, Speech danrogers@dcccd.edu 972-860-8075Eddy Rawlinson Executive Dean, MSAH ebrawlinson@dcccd.edu 972-860-5210Elsie Burnett Executive Dean, Executive Dean eburnett@dcccd.edu 972-860-8293Folade Burles Counselor, Cedar Hill Collegiate Folade.burles@chisd.net 469-272-2021 x7814Gayle Smith Principal, Gilliam Collegiate Academy gsmith@dallasisd.org 972-925-1400Gerardo Vega Coordinator, Spanish gvega@dcccd.edu 972-860-8190Grenna Rollings Student Support Services grollings@dcccd.edu 972-860-8181Gurol Green Early Collegiate Discovery Center Program Services Coordinator ggreen@dcccd.edu 972-860-8064Jaleesa Bealom Early Collegiate Discovery Center Program Services Coordinator jbealom@dcccd.edu 972-860-8066James Farmer Assistant Principal, Gilliam Collegiate Academy jafarmer@dallasisd.org 972-925-1400Jarlene DeCay Dean of Student Success jdecay@dcccd.edu 972-860-0800Jonathan Smith Principal, Carter High School jonsmith@dallasisd.org 214-932-5700Linda Osagie Director, Admissions and Registrar losagie@dcccd.edu 972-860-8016Lisa Copprue V.P Student Services /Enrollment Management lcopprue@dcccd.edu 972-860-2931Mary Merchant Coordinator, Mathematics mmerchant@dcccd.edu 972-860-8021Mathewos Kassa Coordinator, Economics mkassa@dcccd.edu 972-860-8203Monique Crittendon Early Collegiate Discovery Center Program Services Specialist mcrittendon@dcccd.edu 972-860-8053Myrtle Plummer Coordinator, Computer Information Technology mplummer@dcccd.edu 972-860-8215Nikisha Edwards Principal, Cedar Hill Collegiate High School nikisha.edwards@chisd.net 469-272-2021

Olivia Guerra Director Early Collegiate Discovery Center oguerra@dcccd.edu 972-860-8067Osaro Airen Dean Student Retention, PBI oairen@dcccd.edu 972-860-8019Rebekah Rios-Harris Coordinator, English rios-harris@dcccd.edu 972-860-8294Renee Dittmar Early Collegiate Discovery Center Administrative Assistant rdittmar@dcccd.edu 972-860-8065Robin Ford Dean of Instruction robin.johnson-ford@chisd.net 972-860-8284

2nd Tuesday of each Month Time: 1:00 pm - 4:00pm Location: CVC- M233

Cedar Valley College ECHS Advisory Council October 3, 2017

1:00 p.m. – 4:00 p.m.

M233

Meeting Attendees: Barrett, Audra, Chambers, Veronica, Short, Jaleesa, Fleming-Moore, Kenisha, Rawlinson, Eddy, Merchant, Mary, Kassa, Mattewos, Baker, Tina, Cross, Solomon, Gilligan, Shaun, Crawford, Stanley, Nevels, Bridget, Airen, Osaro, Munoz, Robert, Crittendon, Monique, Ford, Robin, Levels, Lavatta, Batiste, Angela, Schwind, Michelle, Green, Gurol, Ensley, Cheyrl, Brinton-Sanches, Andrea, Nicholson, Suzanne, Smith, Gayle, Burnett, Elise, Rollings, Grenna, Dittmar, Renee.

Time Presenter Agenda Items

Shaun Gilligan – Government/Faculty President

Faculty Comments Notes: Faculty President spoke about CVC faculty perspective. Faculty want students to succeed and take their courses seriously. The road to student lies in the collaboration between the student and the ISD. 1. Students must have materials for class, i.e. textbooks, online codes, 2. Student schedules- students not in correct course and or section at the beginning of the semester. Instructors can’t grant access to the course work if the student is not enrolled. SACS regulations with regards to course rigor and following the course syllabi must be met for each course.

Elise Burnett

SACS Substantive Change Proposals Notes: CVC will submit proposals for Cedar Hill ECHS, Cedar Hill High School, Carter ECHS, Desoto ECHS, and Lancaster ECHS. All five reports will have several structured abstract reports. A faculty roster that includes credentialed ISD instructors, and ISD counselors and administrators will also be included (see action item). Physical plant responses are currently needed (see action item) The report will be sent to SACS by the end of October. We expect SACS to visit during the fall of 2018. The onsite team will visit the CVC campus and each of the campuses listed in the proposal. More information to come.

Audra Barrett

Ability to receive student grades/progress reports

• Paper Trail like RLC

• Security agreement w/ eCampus

• Anna/ Velma ISD Notes: ISD’s would like a progress report for each student. This would allow the ISD’s to plan appropriate tutoring and advising as needed and would provide grades per UIL student eligibility policy. The progress report that is currently used by the CVC athletic department will be shared with the ISD’s. (see action item) It will be the student’s responsibility to communicate with the instructor and request the progress

report in class or via e-mail. All students should provide the following information to the instructor. The student’s name, DCCCD ID #, a working email address (should be the students email), course name, course number, section number, and due date for the progress report. Please note students can always provide the ISD with their specific progress in each course by having the student log into their course work i.e e-campus, alex, my math lab, sam, etc. ISD’s will provide CVC with their progress report dates. (see action item)

All

Instructor scheduled absences/Process of notification Notes: Instructors from CVC and or the ISD’s might have to be unavailable to teach due to illness, or other professional obligations. The ISD’s were asked what process they currently use to notify CVC when an instructor is absent. Most of the responses were “We e-mail College Readiness”. Audra will request that the adjunct office add the following to their notification process: a phone call and email to the high school when an adjunct is out. Each division will handle notification to the high school when full time faculty is absent. Angela Batiste offered to share her google drive document that is maintained for Desoto’s teachers. (see action item)

Audra Barrett Review of Spring Deadlines Notes: The spring 2018 deadlines were handed out. Audra briefly discussed winter term Dec. 11th- Jan. 5th. She stressed that the courses are condensed and students will have assignments due each day. While this format may benefit some students it’s not for all students. If students have questions about the winter term please let us know, and we will be happy to answer any questions.

Audra Barrett and Division Deans

Review Credentialing Packets Dean Rawlinson presented and gave several examples of courses and rubric that is looked at on the masters transcripts. The credentialing packet is available upon request and the potential instructor must fill out the packet and provide unofficial masters transcript to be reviewed by the CVC dean and coordinator over the requested discipline. The course must maintain the same amount of rigor regardless of whether the course is taught at CVC or the high school campus. The CVC coordinators monitor and supervise the faculty/adjunct/credential ISD instructors as it relates to the dual credit course content. CVC will send out a step by step process to the ISD’s which will include a completion timeline. (see action items)Please note that all of the requested official transcripts must be mailed from the graduating institution to the Deans office in charge of the requested discipline by the spring 2018 credentialing deadline.

All Dual Credit grade conversion (letter grades) Notes: Agenda Item was tabled

Action Items: (include completion date(s) where appropriate)

Dr. Airen Pipelines & Pathways Update Notes: The two summer 2017 camps were a success! There are still potential intern opportunities for students this year. Students must be 16 years of age and taking at least one dual credit course. The spring 2018 PBI conference is around the corner. The PBI office will be sending out an email asking for date suggestions. If you have any questions please email oairen@dcccd.edu

All Request for future meeting agenda items

Audra Testing Date Notifications Notes: Please notify in advance via email when students will miss college courses due to ISD testing. Please email cvcdualcredit@dcccd.edu and abarrett@dcccd.edu

Cedar Hill/ Gilliam Only High school only classes Notes: Discussion was held after the general advisory meeting

Action Item Responsible Member Timeline

Call for Agenda items A. Barrett / O. Guerra 2 weeks prior to meeting date

SACS responses needed – Physical Plant contact name needed from each proposed location. Please e-mail crogers@dcccd.edu and eburnett@dcccd.edu

Each ISD to supply contact name Immediately Needed

ISD’s are requesting a paragraph about why CVC is submitting a substantive change proposal for the 5 ISD offsite locations.

A. Barrett ASAP

ISD’s are requested to send progress report dates to CVC to share with the CVC Instructors. Please email the dates to abarrett@dcccd.edu

Each ISD to supply dates ASAP

CVC to share the current academic progress report with the ISD’s

A. Barrett Completed /Emailed

Request the adjunct office to add a phone call and e-mail to the high school when an adjunct is absent

A. Barrett ASAP

DeSoto ECHS to share google drive document that is used to monitor teacher absences. Please e-mail document to abarrett@dcccd.edu

A. Batiste ASAP

CVC is requested to send out a step by step process explaining the credentialing aspects to the ISD’s which will include a completion timeline.

A. Barrett ASAP

Cedar Valley College ECHS Advisory Council December 5, 2017

1:00 p.m. – 4:00 p.m.

M233

Action Items: (include completion date(s) where appropriate)

Time Presenter Agenda Items

Olivia Guerra and Shaun Gilligan

Progress Report Update – Coming Fall 2018 Still in the process of creating the method. 1/3, 2/3 points in the semester professors would need to provide an update on how students are preforming in their classes.

Olivia Guerra SACS substantive change submission

Olivia Guerra New temporary Testing Center hours: Tuesdays and Thursdays the Testing Center is open until 10pm but the student must be in the L building by 7:00pm. They must receive their testing waiver from the College Readiness Office by 4:45pm. The L building will be locked after 7:00pm.

Olivia Guerra Course Planning for Summer 2018 & Fall 2018

Olivia Guerra Logos

Olivia Guerra Vote on January – Unanimous vote to not meet

All Announcements: Ms. Nevels – EdCamp for ECHS. Targeting the Best Southwest Community. EdCamp – PD un-conference. Meeting of an organic learning. Unstructured with a topic. Agenda is made by what the attendees identify the items they would like to discuss. Bring an electronic device. Saturday, February 17th. Here at CVC 8:00am -12:30pm

Osaro Airen Friday – Information to come from Mr. Perry P2P Conference NASA Scholarship Webinar Southwestern Internship Opportunities

Action Item Responsible Member Timeline

Cedar Valley College ECHS Advisory Council February 6, 2018

1:00 p.m. – 4:00 p.m.

M233

Time Presenter Agenda Items

X 

Dr. Burnett & Dr. Flores 

SACS substantive change update: no additional off campus offerings and or course additions will be granted until SACS approves the substantive change proposals for Cedar Hill ECHS, DeSoto ECHS, Lancaster ECHS, Carter ECHS, and Cedar Hill High School.     

X Jarlene DeCay 

CVC Graduation May 10th at 7:00pm; hat feedback by end of February to Dean DeCay 

X Jonas Young  TSI Testing Update  ‐ If you be requesting mass testing please submit your requests ASAP 

X Olivia Guerra  

Fall Online Training Dates – More info to come, if you have session suggestions please e‐mail them to Olivia Guerra 

X Olivia Guerra   CVC Probation Policy Review – DCCCD policy wasshared, please ensure that when you are scheduling a probation meeting with a student that you include your CVC school liaison, and the students’ parents.  

X Diana Lira & Megan Deal Degree Audit Presentation – the presentation covered how to read and interpret a Students Plan of Study.  The presentation will be e‐mailed to all  

X Audra Barrett  Progress Report Update – The DCCCD board is currently reviewing and coting on whether or not the progress report will be completed once or twice a semester.  The progress reports will begin in Fall 2018 and will be added to the student menu on e‐connect.  The faculty will have to option to give a letter grade or P = pass or F = fail if an unsatisfactory grade is given the faculty will be prompt to submit comments. 

X  Renee Dittmar  Review Stipend Process – Please let Renee know who to email for invoicing – Please email Renee with your Business Office Contact.  

X  Dr. Airen Summer Internships  

X  Olivia Guerra  Announcements of Upcoming Events 

X  Gurol Green  Feb 22nd, 11‐2, CVC Courtyard/Perf Hall inclement weather 

Action Items: (include completion date(s) where appropriate)

Action Item Responsible Member Timeline

Add Honor’s College to next agenda (Dr. Brinton) Renee

Cedar Valley College ECHS Advisory Council March 6, 2018

1:00 p.m. – 4:00 p.m.

M233

Time Presenter Agenda Items

Dr. Airen P2P Updates:

• Flyer Conference May 14th: Best Practices on working with AA males

• Proposals are due in April • UNT Dallas March 27th 3pm at UNTD campus

– let us know if you need transportation from CVC to UNTD

• Summer Internship Opportunities – Arboretum, etc. 6 week paid

Deans and Faculty Credentialing/Lab Review Follow Up with Deans and Coordinators DeSoto – Otero Math, Nicole David for Science, Pedagogically – numbers could come into play as to the setup of the class Guided online learning hybrid style – let’s look at it, video conferencing, online office hours, more interface with students Train Facilitators for online (logging on, Blackboard interface)

College Readiness Review of New E-forms

College Readiness

Spring Testing Schedule 11th graders DISD All grades at DeSoto Friday after Spring Break

College Readiness Grade Status Best Practice – help student draft an email to professor, 2nd attempt with staff member CC’ed

College Readiness Drop Date Reminder – April 12th

College Readiness Summer Course Offerings High Needs Classes, part of the Core: How will we fill that need?

Action Items: (include completion date(s) where appropriate)

College Readiness Fall Not Previously Offered Courses / Courses with higher than previous enrollment

College Readiness Others Access Curriculum Committees – snapshot of what your students are missing? Network – gaps in curriculum? Schools would like to meet with our faculty to learn what skills the students are lacking Professional Development Day and In-service Day

Action Item Responsible Member Timeline

Urgent to have Microsoft Office to DeSoto

Send Directions for electronics forms and process

Resend deadlines

Cedar Valley College ECHS Advisory Council April 3, 2018

1:00 p.m. – 4:00 p.m.

M233

Time Presenter Agenda Items

Tryn Harper, PHED Coordinator

Discuss possibility of balancing PHED offerings between semesters; 1304 and 1164 has become more challenging to schedule. If you could spread out your enrollment over the academic year it would really help. She understands it is difficult given that you have to “guess” on the number of 9th graders who are TSI met. Adjuncts may only teach 3 classes in the entire District. If she doesn’t have classes to offer her adjuncts in the spring – she loses them. She’d rather keep assigned adjuncts at one campus throughout the year as it will allow them to be more productive for both campuses. Maybe 1304 in the fall and 1164 in the spring? Instructors can instruct both and this would allow them to stay on the college roles. Please let Ms. Harper know as soon as you know if you will not actually need a course section or have low numbers so she can attempt to find him or her another section or merge sections. If possible, maintain the same days/times from semester to semester. LHS? – May we request the same adjuncts? A: Yes, and if the days and times are the same the likelihood increases of keeping them at the same school. CH? – How easy is it to raise the course cap? A: It depends on the situation

College Readiness

Review of Summer & Fall Paperwork Requirements for New and Returning Students

College Readiness E-Forms for 18-19 Fall Enrollment

Dean Jarlene DeCay Graduation Reminders Record number of graduates this year so we want to be as organized as possible. Handout is the email that went out to the students. Any student who is 12 hours or less shy of completion, may participate in the ceremony Location and Time are the same as in years past

Action Items: (include completion date(s) where appropriate)

Arrive at 6; Go live 7 Needs platform names – please complete and return to Dean DeCay Students may decorate their mortar boards as long as the decorations are flat and do not obstruct anyone’s view. Please DO have the students RSVP as requested in the email If anyone would like to volunteer, please have them contact Dean DeCay at jdecay@dcccd.edu (This includes students for service hours (max 10) – BUT the students will need to be trained)

College Readiness CVC Space Update- 18-19 classroom / food area needs

College Readiness B116- Office Space Update

College Readiness Summer & Fall course needs if a response is still needed

College Readiness Others

May 14th P2P Conference

PTK: Orientation is this Saturday in CVC Student Center 2:00pm. Induction is May5th Performance Hall (this may change) If you want Professor Rios-Harris to come to your campus, you can email her at

Action Item Responsible Member Timeline

eCampus suggestion Lane College – live GPA calculation based on the grades the professor is entering a grade. This allows students to be more aware of how they need to perform in order to earn what they want

TCC enrollment – AWESOME, we want it!

Senior’s Summer Form sent to schools. Get from Ms. Chambers.

Renee Dittmar Monday

Ask Audra – meet with someone before enrolling in Summer

Olivia Guerra