FY16 Comprehensive Maintenance PlanFY17 Capital Improvement Plan

Prepared by:Capital Outlay & Facilities DepartmentsCecil County Public SchoolsSeptember 14, 2015

Components of the CMP        Objectives

Staffing Organizational Chart◦ Maintenance 47.5◦ Operations 4.0◦ Custodial 116.5◦ Total 168

Description of Maintenance Categories◦ Scheduled Maintenance

Preventative $ 840,896 20% Scheduled Repairs $ 2,690,867 64% Modernization $ 0 0%

◦ Unscheduled Maintenance Unscheduled Repairs $ 630,672 15% Vandalism/Security Related Repairs $ 42,045 1%

Total $ 4,204,480 100%

Deferred Maintenance (FY15) $ 40,147,441

Students 15,681 Cost Per Student (Maintenance) $268.13 Cost Per Student (Operations) $696.00

Total Completed Work Orders

1080

17042035

2383

2005

18241736

32362901

21572581

1829

5516 5564

3491 36243849

4138

5256

1431 1258

78608287 8114

9148 91498827

8602

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

FY09 FY10 FY11 FY12 FY13 FY14 FY15

Code Correct Preventive Maintenance Modernization/AlterationScheduled Maintenance Unscheduled Maintenance Total Work Orders

History of Expenditures

$1,000

$501,000

$1,001,000

$1,501,000

$2,001,000

$2,501,000

2013 2014 2015Vandalism Unscheduled Maintenance Modernization/Alternation

Scheduled Maintenance Preventive Maintenance Deferred Maintenance

Deferred 2013$51,087,108

Deferred 2014$45,957,779

Deferred 2015$40,147,441

FY16 Deferred Maintenance

Total Costs $44,931,574

Conowingo Elementary $773,048

Leeds Elementary $617,683

Bay View Elementary $264,293

Elk Neck Elementary $248,506Charlestown Elementary $232,892

North East Elementary $175,893

Cecilton Elementary $172,043

Elkton High $167,571

Elkton Middle $147,874

Bainbridge Elementary $42,786

Calvert Elementary $27,377

Perryville Middle $6,739

Holly Hall Elementary $4,107

Administrative Services Center $8,106,252Bohemia Manor Middle/High $6,323,546North East Middle $4,942,843Rising Sun Middle $3,238,623Thomson Estates Elementary $2,794,234Gilpin Manor Elementary $2,769,994Chesapeake City Elementary $2,481,640Cherry Hill Middle $2,451,938North East High $1,771,224Cecil Manor Elementary $1,624,282Kenmore Elementary $1,429,202Perryville High $1,252,791Rising Sun High $1,131,172Rising Sun Elementary $923,035Providence $809,986

FY16 Deferred Cost – Secondary Schools

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

Site, Exterior & Roof

Mechanical, Electrical &Plumbing

Interior, Auditorium &Athletics

FY16 Deferred Cost – Elementary Schools

$100,000

$600,000

$1,100,000

$1,600,000

$2,100,000

$2,600,000

Site, Exterior &Roof

Mechanical,Electrical &Plumbing

Interior,Audortorium &Athletics

Planning Approval Requests

Funding Approval Requests

Future Project Requests

Summary of Project Requests

Status of Previously Approved Projects

FY17 Capital Improvement Plan (CIP) –

Components of Annual State Submission:

FY17 Capital Improvement Plan (CIP) –

Case Study – Gilpin Manor ES

Yearly Comparisons:FY 2015

◦Cost Per SQFT - $224

◦Site Development – 12%

◦State’s Participation – 69%

◦Est. Proj. Budget - $21mm

◦State Funds - $8.5mm

◦County Funds - $12.5mm

FY 2016 – LP

◦Cost Per SQFT - $233

◦Site Development – 12%

◦State’s Participation – 64%

◦Est. Proj. Budget - $23mm

◦State Funds - $9.9mm

◦County Funds - $13.5mm

FY 2017

◦Cost Per SQFT - $282

◦Site Development – 19%

◦State’s Participation – 63%

◦Est. Proj. Budget - $29mm

◦State Funds - $12.9mm

◦County Funds - $16.7mm

FY17 Capital Improvement Plan (CIP) –

Potential Long Range Projects:Priority Order FY 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026FY17 FY16 School/Project           SY 16‐17 17‐18 18‐19 19‐20 20‐21 21‐22 22‐23 23‐24 24‐25 25‐261 2 Perryville Elementary Add/Reno O2 6 Cecilton Elementary Exterior/Roof Replacement F/C3 Bohemia Manor Middle/High Boiler Replacement F/C4 Kenmore Elementary Boiler Replacement F/C5 Cherry Hill Middle Boiler Replacement F/C6 Thomson Estates Elementary Boiler Replacement F/C7 4 New Gilpin Manor ES F/C C O8 5 Cecil Manor Elementary Roof Replacement F/C9 7 New Chesapeake City ES  SP LP F/C C C O

10 8 Kenmore Elementary Addition/Renovation SP L/P F/C C C O11 9 North East MS Add/Reno SP LP F/C C C O12 10 Cecil Manor ES HVAC Replacement SR F/C13 11 Thomson Estates ES Add/Reno SP LP F/C C C O14 12 Cherry Hill MS Reno SP LP F/C C C O15 13 Bohemia Manor MS HS Add/Reno SP LP F/C C C16 14 North East HS Add/Reno SP LP F/C C

SP =State Planning Year:  Request Funding in Future Year CIP; Complete Schematic, Design Development & ConstructionDocuments; Prepare Bid, Requires Local Funding

LP =Local Planning ‐ In cases where planning will span beyond one fiscal year.  Second year does not require state approval.

F/C =Funding Request Year/Bid and Begin ConstructionC =Construction of ProjectO =Occupancy FY =Fiscal YearSY =School Year

FY17 Capital Improvement Plan (CIP) –

Priority Order of State Requests:SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS

LEA:

Cecil FISCAL YEAR: 2017 DATE: October 5, 2015

PRIO‐RITY # PROJECT TITLE

TOTALESTIMATED

COSTNON‐PSCP FUNDS

TOTALSTATEFUNDS

PRIORPSCPFUNDS

CURRENTREQUESTS($ OR LP)

EXPECTED FIVE‐YEAR PROGRAM REQUESTS 

(enter fiscal year below)

FY 17 FY 18 FY 19 FY 20 FY 21 FY 221 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 6,750,000 904,000

2 Cecilton ES Roof / Envelope 575,000 207,000 368,000 148,000 220,0003 Bo Manor MS/HS Boiler Proj. 600,000 222,000 378,000 378,000

4 Kenmore ES Boiler Proj. 490,000 181,000 309,000 309,000

5 Cherry Hill MS boiler Proj. 697,000 258,000 439,000 439,000

6 Thomson Estates ES Boiler  574,000 212,000 362,000 362,000

7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 LP 6,099,000 5,725,000 1,082,0008 Cecil Manor ES Roof  893,000 330,000 563,000 563,000

9 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP LP 5,744,000 3,750,000 949,00010 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP LP 5,671,000 8,912,000 1,621,000

11 North East MS Add/Reno 47,118,000 26,815,000 20,302,000 SP LP 6,100,000 6,100,000

12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 1,139,000

13Thomson Estates ES Reno

23,141,000 13,318,000 9,823,000 SP LP 3,000,000

TOTAL (Last page only) 190,318,000  106,576,000  83,741,000  6,898,000  9,274,000  5,725,000  7,965,000  9,421,000  15,961,000  10,721,000 

FY17 Capital Improvement Plan (CIP) –

Local Funding Priority:SUMMARY OF CURRENT AND FUTURE PROJECT REQUESTS LOCAL REQUEST

LEA: Cecil FISCAL YEAR: 2017 DATE: October 5, 2015

CURRENT EXPECTED FIVE‐YEAR PROGRAM REQUESTS 

PRIO‐RITY

TOTAL TOTAL PRIOR REQUESTS (enter fiscal year below)

ESTIMATED NON‐PSCP STATE Local ($ OR LP)

PROJECT TITLE COST FUNDS FUNDS FUNDS FY17

FY 18 FY 19 FY 20 FY 21 FY 22

1 Perryville ES Renovation 18,763,000 11,109,000 7,654,000 9,060,000 1,186,193

2 Cecilton ES Roof 575,000 207,000 368,000 79,000 128,0003 Bo Manor MS HS Boiler  600,000 222,000 378,000

222,0004 Kenmore ES Boiler 490,000 181,000 309,000 181,000

5 Cherry Hill MS Boiler  697,000 258,000 439,000258,000

6 Thomson Estates Boiler  574,000 212,000 362,000 212,000

7 New Gilpin Manor ES 29,643,000 16,737,000 12,906,000 1,500,000 7,750,000 6,750,000 2,237,0008 Cecil Manor ES Roof  893,000 330,000 563,000 330,0009 New Chesapeake City ES 24,679,000 14,236,000 10,443,000 SP 1,250,000 3,750,000 4,672,000 1,750,00010 Kenmore ES Add/Reno 41,395,000 22,340,000 19,055,000 SP 1,500,000 6,374,000 9,105,000 1,231,000

11 North East MS Add/Reno

47,118,000 26,815,000 20,302,000 SP1,800,000

6,000,000 6,000,000

12 Cecil Manor ES HVAC 1,750,000 611,000 1,139,000 611,000

13 Thomson Estates ES Add/Reno

23,141,000 13,318,000 9,823,000 SPLP 1,000,000

TOTAL (Last page only) 190,318,000  106,576,000  83,741,000  10,969,000  9,457,193 8,000,000 8,098,000 12,846,000 15,105,000 7,000,000