CCTV Tender Document 25.02.2015

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CCTV Tender Document 25.02.2015

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  • Tender Document for Supply, Installation, Testing & Commissioning of CCTV System at IFCI Staff Colony, Paschim Vihar, New Delhi

    Page 1 of 24

    TENDER DOCUMENT

    FOR

    Supply, Installation, Testing and Commissioning of CCTV Cameras and Surveillance System in IFCI Staff Colony,

    Paschim Vihar, New Delhi-110 063.

    General Manager (Estates)IFCI LimitedIFCI Tower

    61 Nehru PlaceNew Delhi-110 019

  • Tender Document for Supply, Installation, Testing & Commissioning of CCTV System at IFCI Staff Colony, Paschim Vihar, New Delhi

    Page 2 of 24

    IFCI LIMITEDRegd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019

    Website: www.ifciltd.comTelephone- 011-26487444/41732000

    Tender No. : IFCI/Estates/Tender/2014-15/7 Dated: 25.02.2015

    IFCI Ltd. (IFCI) invites sealed bids in two bid system (Technical & Financial Bid) fromexperienced and reputed Vendors/Dealers, Bidders, firms engaged in Supply, Installation Testing and Commissioning of CCTV Cameras and surveillance system having a minimum seven year experience in the field, as under:-

    NIT No. Name of WorkIFCI/Estates/Tender/2014-15/7 : Supply, Installation, Testing and

    Commissioning of CCTV Cameras and Surveillance System in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063.

    1. Tender Document Cost : Rs. 500/- (Non Refundable)2. Earnest Money Deposit(EMD) : Rs. 20,000/-3. Pre Bid Meeting : On 03.03.2015 at 02:00 p.m. at IFCI Tower,

    New Delhi.4. Last Date of Submission of bid : Upto 09.03.2015 at 02:00 p.m.5. Opening of Technical bid : On 09.03.2015 at 02:30 p.m.6. Address for Submission of Bid : General Manager(Estates)

    IFCI Limited, IFCI Tower61 Nehru PlaceNew Delhi-110 019Tel.: 011-26487444/41732000

    The Tender Document along with terms and conditions can be downloaded from IFCIwebsite www.ifciltd.com. The bids received after last date and time of submission will not be considered. In case of any query, please contact Shri Charanjeet Lal AGM (09990725671) and Shri Amit Joshi -Manager (7042505087). IFCI reserves the right to reject all or any tender wholly or partly without assigning any reason whatsoever.

  • Tender Document for Supply, Installation, Testing & Commissioning of CCTV System at IFCI Staff Colony, Paschim Vihar, New Delhi

    Page 3 of 24

    INSTRUCTION TO BIDDERS (ITB)

    1. IFCI Background: IFCI Ltd. , (IFCI) is the first Development Financial Institution of India (DFI), was set up in 1948, having its Registered Office at IFCI Tower, 61 Nehru Place, New Delhi-110019 with pan-India presence across 16 key locations. IFCI is a Government controlled Company under the Ministry of Finance.

    2. Name of Work: Supply, Installation, Testing and Commissioning of CCTV Cameras and Surveillance System in IFCI Staff Colony, Paschim Vihar, New Delhi-110 063.

    3. Bids: Sealed tenders are invited by IFCI for the above mentioned work (in two bids system) from reputed and experienced vendors/contractors/agencies/firms. The Technical Bid and Financial Bid are to be submitted in a separate sealed covers and kept in another big envelope duly sealed super-scribed on the top of all envelopes Name of the work. Tender documents are available and can be downloaded from IFCI website: www:ifciltd.com

    4. Site: The said Colony (Site) is located in a single compound admeasuring 3.36 acre Near Jawala Heri Market, Paschim Vihar, New Delhi-110063. The site consisting of D-Block (single block) with stilt + 5 storey, C-Block (3 blocks) with Ground + 6 storey, B-Block (3 blocks) with Ground + 6 storey, and A-Block (2 blocks) with Ground + 3 storey. The said colony is having 195 flats and out of that around 90 flats are occupied. The work is to be carried out at the above site. The layout plan attached as Annexure-8.

    5. Site Inspection: Bidders are advised to inspect and examine the site and itssurroundings and satisfy themselves before submitting their bids as to site conditions, means of access to the site.

    6. Scope of Works:i) Supply, Installation, Testing and Commissioning of CCTV Cameras and

    Surveillance System in IFCI Staff Colony, Paschim Vihar New Delhi.ii) The Control Room of the above system will in Site Office flat in the above said

    staff colony.iii) The bidders will be required to survey the site /colony area and identify strategic

    location to place the CCTV cameras so as to have maximum coverage of the common area and other locations which required to be monitored. Tentative layout plan to installed camera placed at Annexure-8.

    iv) CCTV is required for surveillance through outdoor cameras at specified location outside the building. Cameras shall sense the objects even when the illuminationis minimum. These cameras are connected to the Digital Video Recorder (DVR). The DVR unit should direct recording of all the cameras in real time. The resolution of the picture should be high. The operator should have the facility to choose any given camera for viewing on the monitor. Each image recording should be recorded with the camera number, title, time, date and recording speed visible on the screen at all times.

    v) Housing for outdoors cameras/lens shall be environmental, weather proof complete with sun shield.

  • Tender Document for Supply, Installation, Testing & Commissioning of CCTV System at IFCI Staff Colony, Paschim Vihar, New Delhi

    Page 4 of 24

    vi) In case there is any digging work done during laying of cables of CCTV Systemand after completion, restoration of the same work shall be in the scope of bidder. The depth of cable with PVC conduit shall be a minimum of 1.5 feet.

    vii) It may be noted that if any work is required for completion of project, it will bedeemed to be in the scope of bidder whether it is specifically mention or not.

    viii)The bidder should complete the entire job in all respect as per tender documents, specifications, drawings, discussions as per site requirements to the satisfaction of IFCI.

    ix) The bidder shall give comprehensive hands on training to the official of IFCI/or concerned person on operation, preventive maintenance, recording, and retrieval of the CCTV recordings, operating system of the installed equipments of the CCTV surveillance system. The vendor shall also provide simplified write ups about operating systems, playback, downloading images to a local PC etc. in the case of CCTV system.

    x) Bidder shall continue to provide maintenance and support during the warrantyperiod.

    xi) Bidder shall resolve complaints regarding CCTV within six (6) Hours.xii) The bidders have to provide optional prices for maintenance charges for 3 years

    after expiry of warranty period for 3 years. However, IFCI reserve the rights to consider the quoted price of maintenance charges.

    7. Address for submission of Bid:

    General Manager (Estates)IFCI LimitedIFCI Tower61 Nehru PlaceNew Delhi -110 019

    8. Last date of submission of Tender: Upto 09.03.2015 at 02:00 p.m.

    9. Tender Box: The tenders are to be dropped only in the tender box kept at ground floor, IFCI Tower, Nehru Place , New Delhi.. Please note that the tenders shall not be accepted after the last date and time of submission of bids.

    10. Procedure for submission of bids: The bids shall be submitted as under:-

    a) Envelope-A: Marked with Technical Bid should contain tender document cost of Rs.500/-(Five Hundred Only) (non-refundable) and EMD Rs.20,000/-(Rupees Twenty Thousand Only) in the form of Demand Draft/Pay Order (PO)drawn on any Nationalized/Schedule bank in favour of IFCI Ltd. Payable at New Delhi. Technical formats i.e. Annexure-1 & 2 and all other Annexures andrelevant supporting documents including tender document duly signed with date and stamped as token of acceptance of the terms & conditions.

    b) Envelope-B: Marked with Financial Bid and should contain only Financial bid/quotation format i.e. Annexure-3, 4 & 5 duly signed with date and stamped as token of acceptance of the terms & conditions.

    c) The Technical Bid and Financial Bid are to be submitted in a separate sealed covers and kept in another big envelope duly sealed super-scribed on the top of all envelopes Name of the work.

  • Tender Document for Supply, Installation, Testing & Commissioning of CCTV System at IFCI Staff Colony, Paschim Vihar, New Delhi

    Page 5 of 24

    d) All pages of bid including terms and conditions of tender document should be signed with stamp by authorized person only and serially numbered.

    e) Both the bids should be submitted on the same day and time as explained above.

    11. Sequence of opening the sealed bids will be on random basis.

    12. Opening of Technical Bids: Envelope-A will be opened at above venue on09.03.2015 at 02:30 p.m. The Tender Committee constituted for the purpose shallscrutinize the documents furnished in Envelope-A and pre-qualify suitable bidders. At the time of evaluation of technical bid, the bidders, if required, shall make apresentation/ demonstration of the proposed CCTV system. IFCI may ask the bidders to arrange site visits, where the bidder has already executed such type of works as offer in their bid.

    13. Opening of Financial Bids: If firm fulfills the technical criteria, only their Financial Bid will be opened. IFCIs decision in this regard shall be final and binding. Exact date and time shall be communicated through official E-mail address given in the biddocument.

    14. Presence during opening of bids: The firms may depute their representatives during opening of bids by issuing an authorization letter.

    15. Validity of bids: Tender submitted by Bidders shall remain valid for acceptancefor a minimum period of 90 (ninety) days from the last