cbitmun 2012 conference handbook

08 Fall

2 Delegate Hand Book CBITMUN’12

Secretary General’s Message

Dear Delegates,

It gives me immense pleasure to welcome you all to the second edition of CBITMUN. I am a second year mechanical engineering student but debate is something I enjoy doing the most. As students of engineering it took a tremendous effort for the team of the 2011 conference to ensure that it was such a success. The number of MUNs is growing at a rapid rate in India with the whole nation embracing this concept with open arms and with more and more students involving themselves in MUNs we could initiate a revolution that would lead to young minds assuming greater responsibility. CBITMUN returns with 7 councils this year which shall ensure high quality debate and a very satisfactory council experience. I take great pride in taking over as the Secretary General of CBITMUN and my team and I shall ensure that August – September 2012 is an experience each and every one of you will cherish. I thank all of you who participated in last year’s conference and I hope that we see your continued support this year as well. Last year we promised an experience This year we promise a phenomenon Sreekar Reddy Secretary General CBITMUN 2012 [email protected]

Delegate Hand Book CBITMUN’12 3

Contents

Secretary General’s Message…….………………………………..…………………………………….……………………… 2

The CBITMUN Experience

CBIT……………………………………………………….…………………………………………..………. 4 Model United Nations………………………….…….……………….…………………………….. 4 CBITMUN ……………………....…………………………………………..…………………………...…4 The CBITMUN Secretariat …………………………..………..……………….….…………….... 6 Registration ……………………………………….…………………………………....….……………. 8 Accommodation & Conference Venue ..……………………….……………………………. 8 Food &Beverages ……………………………………………………………………….……………… 9 Restrictions ……………………………………………………..………………………………………… 9 Attire..……………………………………………………………………………………….…………….... 9 Conference Schedule ….…………………………….……………………………………………… 10 Basic Rules of a MUN …………………………………………………………………………………………………....………… 11

Rules of Procedure ………………………………………………………………………………………………………………….. 11

Points &Motions ……………………………………………………………………………………………..….…………………… 13

Perambulatory Clauses ………………………………………………………………………………………………………….... 14

Operative Clauses …………………………………………………………………………………………….…………………….. 15

Contact Us………………………………………………………………………………………………………......................... 16

Sponsors …………………………………………………………………………………………………………………..……………. 17


The CBITMUN Experience

CBIT

Chaitanya Bharathi Institute of Technology was established in the city of Hyderabad in 1978 and has, since its inception, been recognized as an influential and prestigious center of learning known for its skilled and multi-‐talented student community. The college’s bi-‐annual student organized cultural fest Carpe Diem is one of the biggest college fests of India. CBITMUN 2012 is organized by the CBITMUN Organizing Committee comprising of Students of CBIT.

Model United Nations The concept of Model United Nations is to have students of all ages role-‐play as diplomats representing the United Nations. The basic focus is for students to research political positions of nations and global areas of conflict to gain a better understanding of the world through it. It ultimately aims to develop the art of peaceful negotiation among potential national and international leaders.

CBITMUN 2011

On a bright September day, in 2011, in the bustling city of Hyderabad started a legacy called CBITMUN 2011. Being the first ever Model United Nations Conference that was held in this city, it heralded a hitherto unseen frenzy in this City of the Nawabs. Model United Nations had finally arrived to stay in Hyderabad, with a bang!!! Held from 1st to 4th of September 2011, the inaugural edition had delegates and chairpersons from over 3 continents, 12 countries. The international applicants were quite a lot, but unfortunately many could not turn up. A total of 7 different and varied councils were simulated in the 2011 edition viz. the General Assembly (GA), The Special Political And Decolonization Committee (SPECPOL), The Economic and Social Council (ECOSOC), The Security Council (UNSC) all of which are current bodies of the UN as well as The North Atlantic Treaty Organization (NATO), A Futuristic G35 set in 2020 (FG-35) and The League of Nations, a pre-UN world body formed in the aftermath of First Great War (WWI).


CBITMUN 2012 Now with renewed zeal and a highly charged team, we take pride in inviting you all to the second edition of CBITMUN. The conference will see 7 simulations namely, 1.UN SC 2.UN CAC 3.UN DP 4.UN SPECPOL(GA 4) 5.CTBTO 6. UN HSC (Historic Security Council) 7.Emergency Response Committee (ERC – Futuristic) The Conference will be held from August 30 – September 2, 2012 in Hyderabad. Last year we promised you an experience and we delivered. This year we promise you a phenomenon.

The conference venue is the Mahindra Satyam Learning World. Mahindra Satyam, the title sponsors, agreed to let CBITMUN be hosted in among the best venues for an MUN in all of India for the second time running. This surely is a feather on our already glittering cap.


Organizing Committee for CBITMUN 2012

Board of Advisors: VarunMunjuluri ShrutiHari NikkhilVinnakota Kailash RK

Core Committee:

Secretary General Sreekar Reddy Deputy Secretary General SurajPeri Chargé d’affaires Thanmay Krishna Chargé d’affaires SharatChander Under Secretary General YaswantAdiraju Secretariat: UNSC-‐ Jyothirmayi Katralapalli HSC-‐ Moneer Koshani UNERC-‐ Abbas Hyder GA IV SPECPOL-‐Lakshita Reddy UNDP-‐Chandrayi Saha UNCAC-‐Riyaz Sundrani CTBTO-‐Akshay Kulkarni International Press -‐ Srikara Chaitanya International Affairs Analyst -‐ Prasoon Trivedi


Organizing Committee: Head of logistics – Sponsor Relations: NagarjunRedla Head of logistics – Accommodation: ShimoniAgarwal VamseeBopanna Harish.T Head of logistics – Transport: BhavikRao Syed Omer Head of logistics – F & B: NikhilaGandikota Head of logistics – S.R.D: AnjanYerubandi VishwaTeja Saloni Jain Head of logistics-‐ Design Pranav Kondala Head of logistics – Human Resource: YashikaHanda Co-‐Head of logistics – Human Resource: AkhilaSomayajula Akshit Head of logistics – Delegate Resources Ruchika Singh Rohit Reddy Treasurer: Sujit Kumar


Registration Fee Structure

Delegate fee - Rs 1700/- for Indian delegates.

An in-charge faculty member may accompany the delegation in which case, prior notice must be given to the organising committee and an additional fee of Rs 1500 is collected per head.

The registration fee includes accommodation for three nights and four days. Breakfast is complimentary for two days. Dinner will be provided for three nights and lunch for one day.

Lunch (for three days) will be made available at nominal prices.

Badges and ID Cards Identity cards will be given on the first day of the conference (30th August).

Please carry your ID proof (which may include a valid driving license, college/school id card, passport etc) and a recent passport size photograph, without which you will not be allowed to register.

Accommodation and Conference Venue

Accommodation will be provided by the organising committee upon arrival at Regional Telecom Training Centre

The address is: RTTC, Telecom Nagar, Gachibowli, Hyderabad – 500032, Andhra Pradesh, India. How to reach: http://www.rttchyd.bsnl.co.in/reach_rttchyd.htm

Please plan your travel such that you reach by 10am on 30th August and depart after 4pm on 2ndSeptember. However, if you do require accommodation before or after the conference, please contact one of our organising committee members before 20thAugust.

For any further details regarding accommodation, you can contact:

VamseeBopanna – +91-‐9963007358 Harish +91-‐9949197428 ShimoniAgarwal – +91-‐9246341515 Our conference venue is Mahindra Satyam Learning World.


Food & Beverages

Food and Beverages will be available on all days of the conference. There are water coolers and tea/coffee vending machines on all floors of the conference venue. Additionally, the canteen at the venue will be open at all times for a quick bite. Breakfast will be provided at the accommodation.

Restrictions

The following items are not allowed to carried into or consumed in the accommodation or the venue:

1. Alcohol 2. Any tobacco products 3. Drugs 4. Weapons All acts of theft or vandalism will be immediately reported to the Police.

The Secretariat of CBITMUN reserve the right to remove any person from the premises if found with these items in possession.

Attire

Delegates are reminded that a MUN is a formal affair and are therefore required to wear formal attire at all times during the session hours.

Men are expected to wear either a suit or a blazer, a button down shirt and trousers. A necktie is preferable as are dress shoes. Sandals, jeans and other informal articles of clothing cannot be worn.

Women must wear dresses, skirts or slacks. Blouses and sweaters, if worn, must be appropriate. Miniskirts and other such informal articles of clothing cannot be worn.

Anybody wearing revealing clothes or clothes that do not adhere to the dress code will be asked to leave.

Delegates should also be aware that the weather at Hyderabad is quite pleasant in September.

Also please note that –

LAPTOPS WILL NOT BE ALLOWED INSIDE THE MAHINDRA SATYAM LEARNING WORLD.

Please carry all relevant research and documents in the form of printed matter. You may however use your laptops at the accommodation or at the CBIT campus.


Conference Schedule

Day 1:- 30th Aug Thursday: 11:00am – 2:00pm Registrations 12:00 onwards Lunch 11:30 to 3:30: Extempore/PPT/Resolution 3:30 to 6:00: Quiz 4:00 to 6:00: sports 6:00 to 8:00: Cultural Exchange evening

Day 2:- 31th Aug Friday: 9:00am - 11:30pm - Session 1 at CBIT 12:15pm - Transfer to Mahindra Satyam (MSAT) 1:30 - 2:30 - Opening ceremony 3:00 - 6:00 - Session 2 Back to accommodation Day 3:- 1st Sept Saturday: 9:00- 12pm session 3 1:00-4:00 Session 4 4:30-7:00pm session 5 7:15- 10:15pm Karaoke and dinner Day 4:- 2nd Sept Sunday: 8:30 am - 1:00pm - Session 6 2:00pm- 4:00pm closing ceremony Delegates should arrive at the accommodation before 10am on 30th August and plan their departure, from accommodation, after 4pm on 2ndSeptember.

Also please note that one of the sessions in the schedule may be used for a plenary session. This will be UN review session set in the present day. Delegates of the futuristic and historic councils may contact a CC member for clarifications regarding their position in the plenary.


Basic Rules of a MUN-

Statement by the Secretariat At any time any member of the Secretariat may make an oral or written statement or announcement to the committee regarding an update of their topic. Such an announcement is not questionable.

General Powers of the Committee Staff- The Chair will declare the opening and closing of each meeting and may propose the adoption of any procedural motion at his or her discretion. During Debate or Moderated Caucus the Chair has absolute control over the proceedings. The Moderator will direct the flow of formal debate, accord the right to speak, put questions before the committee, announce decisions, rule on points of or der and ensure and enforce the observance of these rules. The other members of committee staff may advice individual delegates or the committee on the possible course of debate. The Committee Staff is responsible to the Secretariat at all times. The Press Corps is free to publish any material that lies within the scope of this conference. It is advised to refrain from the publication of offensive and derogatory material, especially if targeted at a select group of persons. The Press enters and observes committee proceedings on the basis that the committee has no significant objections to their presence.

Quorum- It is the minimum amount of delegates required to be present for committee proceedings to begin. Quorum for the conference is set at one third of the members of the committee. A quorum will be assumed to be present, unless specifically challenged and shown to be absent. A roll call is not required. In case quorum fails, committee session will be suspended at the discretion of the Chair.

Delegate Decorum- A MUN is meant to be a simulation of the real United Nations. As such, delegates are expected to act with utmost respect towards each other, as would any actual members of the diplomatic arena. Delegates are to note that during all modes of formal discussion (moderated caucus, speeches, points of information etc), they are to speak in the third person. For example: ‘I would like to propose a solution to the food security problem in your country’ is incorrect. ‘The delegate of the United States of America would like to propose a solution to the food security problem in the delegate of Zimbabwe’s country’ is better.

Rules of Procedure- Each rule is self-sufficient, unless altered by the Secretariat. No other procedural rules apply; should such a situation occur that is not addressed by the following


rules, the Chair will be the ultimate authority on all procedural matters. Also note that all rules are subject to the discretion of the Chair. Also, specific committees such as the UN Emergency Response Committee will have certain procedural rules that pertain specifically to them, and as such delegates of such committees are advised to refer to the study guides or contact their director for further information.

1. Setting the Agenda Setting the agenda is the first motion made during the opening session. A motion is to be made by any delegate to state the topic area to be debated. This motion requires a second. Once the motion is made, a provisional speakers list featuring three speakers for the motion and three speakers against the motion will be made. Once this is exhausted, voting shall occur (requiring a simple majority only). Following the setting of the agenda, a motion to proceed to the second topic area will only be entertained once the committee has either adopted or rejected a resolution on the first topic, or after debate had been adjourned. Please note that the above motion applies only if a delegate feels that the order of the topics proposed by the chair should be altered, i.e., if the second topic should be debated before the first one. 2. Speaker’s List Once the agenda is determined, a continuously open Speaker’s List is established, to which delegates can add their names. This list will proceed in the order in which delegates are recognised by the Chair. This order will be followed for all debate on the topic area, unless superseded by any procedural motions (example, motions to move into a Moderated caucus, etc) or reports. Speakers are allowed to speak on the topic in general, and may address any draft. 3. Speeches Delegates cannot address a session without prior permission of the Chair. Off-topic or offensive remarks may result in being called to order by the chair. 4. Limitation of Speaking Time The Chair may limit the time allotted to each speaker at his or her discretion. Delegates may motion to increase or decrease the speaking time, which will then be voted upon by the session. Upon exceeding their time limit, the delegate may be called to order without delay, though the Chair has the discretion be flexible with respect to this.


5. Yields

When a speaker delivers a non-controversial speech, two comments are order. If, however, the content of your speech needs further explanation or is highly controversial, you need to make use of yields. You may yield:

● To points of information, ● Your time to the chair, ● Your time to another delegate. 6. Right of Reply Any delegate whose personal or national integrity has been shown disrespect by that of another delegate, within the scope of formal debate, may request the Chair for the Right of Reply. If approved by the Secretariat, the respective delegate will be severely reprimanded and possibly excluded from further committee proceeding. Delegates are requested to use the Right of Reply with the utmost discretion. Frivolous use of the Right to Reply may lead to disciplinary action on the offending delegate by administered by the chair. 7. Moderated Caucuses The purpose of a moderated caucus is to facilitate substantive debate at critical junctures in the discussion. The approval of such a motion rests entirely in the hands of the committee staff and is not subject to appeal. During a moderated caucus, the Chair will suspend the Speaker’s List, and call on delegates to speak at his or her discretion. A moderated caucus is also opened for a specified purpose and a specified time. 8. Un-moderated Caucuses This is essentially an informal discussion amongst delegates and has no procedural rules. Delegates generally use it to formulate working papers or resolutions. It must be motioned for, and it also requires a purpose and a specific time. The Speaker’s List is to be followed at all times, except for when it is interrupted by procedural motions, or other such issues. Following the end of such motions, the Speaker’s List will be resumed. 9. Voting ● Procedural Voting Voting that occurs on any matter other than resolutions. All members are required to vote without abstentions. A simple majority is observed when there are more ‘Yes’ votes that ‘No’ votes, while two-thirds majority vote requires twice as many ‘Yes’ votes as ‘No’ votes.


● Substantive Voting Substantive voting occurs on any matters pertaining directly to the resolution. Each vote may be either ‘Yes’, ‘No’ or ‘Abstain’. Any abstentions are considered as ‘not-voting’. Unless a roll-call vote is accepted, all matters are voted upon via placards. Only non-observer nations may vote on substantive matters. Note that Observer Nations may not vote on substantive matters, though they will be required to vote on procedural matters or any other such matters.

Working Paper- Delegates may propose working papers for committee consideration. Working papers are intended to aid the committee in its discussion and formulation of resolutions and need not be written in resolution format. Working Papers require the signature of the Chair to be copied and distributed. They are a concise and abridged form of the resolution.

Resolution Writing-The final results of a discussion, writing and negotiation are resolutions – written suggestions for addressing a specific problem or issue. Resolutions, which are drafted by delegates and voted on by the committee, normally require a 2/3rd majority to pass. Only Security Council resolutions can compel nations to take action.

Perambulatory Clauses The preamble of a draft resolution states the reasons for which the committee is addressing the topic and highlights past international action on the issue. Each clause begins with a present participle (called a perambulatory phrase) and ends with a comma (,). They can include: ● References to the UN charter ● Citations of past UN resolutions or treaties on the topic under discussion ● Recognition of the efforts of regional or non-governmental organization in dealing with the issue ● General statements on the topic, its importance and impact. Sample Perambulatory Clauses- Affirming Deeply convinced Further recalling Noting with satisfaction Alarmed by Deeply disturbed Guided by Noting further Approving Deeply regretting Having adopted Noting with approval Aware of Desiring Having considered Observing Bearing in mind Expecting Having examined Reaffirming Believing Expressing its appreciation Having heard Realizing Confident Expressing its satisfaction Having studied Recalling Contemplating Fulfilling Having considered Recognizing Declaring Fully alarmed Keeping in mind Referring Deeply concerned Fully aware Noting with regret Seeking Deeply Conscious Further believing Noting with deep concern Taking into account


Operative Clauses- Operative clauses identify the actions or recommendations made in a resolution. Each operative clause begins with a verb (called an operative phrase) and ends with a semicolon (;). Operative clauses should be organized in a logical progression, with each containing a single idea or proposal, and are always numbered. If a clause requires further explanation, bulleted lists set off by letters or roman numerals can also be used. After the last operative clause, the resolution ends in a period (.). Sample Operative Clauses Other Important Details- Accepts Draws the attention Proclaims Affirms Emphasizes Reaffirms Approves Encourages Recommends Authorizes Endorses Regrets Calls Expresses its appreciation Reminds Calls upon Expresses its hope Requests Condemns Further invites Solemnly affirms Confirms Further proclaims Strongly condemns Congratulates Further recommends Strongly recommends Considers Further requests Support Declares accordingly Further resolves Takes note of Deplores Has resolved Transmits Designates Notes Trusts ● Sponsors of a draft resolution are the principal authors of the document and agree with its substance. Almost always, there is more than one sponsor as countries must work together to create a widely agreeable language in order for the draft resolution to pass. Sponsors control a draft resolution and only the sponsors can approve immediate changes ● Signatories are countries that may or may not agree with the substance of the draft resolution but still wish to see it debated so that they can propose amendments. A certain percentage of the committee must be either sponsors or signatories to a draft resolution in order for it to be accepted. ● Approved draft resolutions are modified through amendments. An amendment is a written statement that adds, deletes or revises an operative clause in a draft resolution. The amendment process is used to strengthen consensus on a resolution by allowing delegates to change certain sections. There are 2 types of amendments: ○ A friendly amendment is a change to the draft resolution that all sponsors agree with. After the amendment is signed by all of the draft resolution’s sponsors and approved by the committee director or president, it will be automatically incorporated into the resolution. ○ An unfriendly amendment is a change that some or all of the draft resolution’s sponsors do not support and must be voted upon by the committee. The author(s) of the amendment will need to obtain a required number of signatories in order to introduce it. Prior to voting on the draft resolution, the committee votes on all unfriendly amendments.


Contact Us For any further questions, queries or problems do feel free to contact any member of the Organizing Committee.

Sreekar Reddy [email protected] Secretary General

SurajPeri [email protected] Deputy Secretary General A S Yaswant [email protected] Under Secretary General Thanmay Krishna [email protected] Charge’ D’affaires Sharat Chander [email protected] Charge’ D’affaires Pranav Kondala [email protected] Delegate Coordinator Jyothirmayi Katralapalli [email protected] Director-UNSC Moneer Koshani [email protected] Director-HSC Abbas Hyder [email protected] Director-UNERC Lakshita Reddy [email protected] Director- GA IV SPECPOL Chandrayi Saha [email protected] Director- UNDP Riyaz Sundrani [email protected] Director- UNCAC Akshay Kulkarni [email protected] Director- CTBTO


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cbitmun 2012 conference handbook

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