Cataloging Videorecordings in RDA—An Update

Presented by

Illinois Heartland Library System

Today’s Topics

Not an in-depth look at video cataloging

Updates only

We’ll be talking about:

Recent changes to cataloging for videos

General reminders for video cataloging

Need the Basics?

For basic rules for cataloging videos in RDA, see

the January 2017 recording of the SHARE

catalogers training session

Find it at the Training tab on the SHARE website

Log in with your Polaris username and password

For field-by-field instruction on editing, see the

Checklist for Editing Video Recordings

Find it on the Cataloging>Resources page on the

SHARE website

Revised July 2018

New guidance from OLAC

OLAC’s Best Practices for Cataloging DVD-Video

and Blu-ray Discs—Version 1.1 (November 2017)

Find it on the Cataloging>Resources page on the

SHARE website

What’s changed

Areas that have changed:

Preferred sources of information

How franchise titles are recorded

Recording 34X and 380 fields

What’s changed (sort of):

Preferred sources of

information

Preferred sources of information Ideally (still the preferred source, per RDA):

Title screen(s) or title frame(s)

Realistically (per OLAC best practice, if there’s not time or equipment to view title screens or frames):

Disc label

Container or accompanying material

Internal source, i.e., disc menu

Include a source of title note (MARC tag 500)

What’s changed:

Recording franchise

titles

What’s a franchise?

From Wikipedia:

A collection of related films in succession that

share the same fictional universe, or are marketed

as a series.

Some franchise examples

Recording franchise titles

OLAC best practice recommendation:

Record the franchise title and the number and/or specific

title as part of the title proper (245 subfield a), adding a

colon after the franchise title for clarity. Do not put a space

in front of the colon.

Only record a title as other title information (245 subfield b)

if it is clearly secondary to the title information and is not

necessary to distinguish the title from other titles in the

franchise.

Recording franchise titles--Examples

245 04 ǂaThe hunger games: Catching fire

246 30 ǂaCatching fire

246 1_ ǂiTitle on container spine:ǂaHunger games 2

245 04 ǂaThe librarian: Quest for the spear

246 30 ǂaQuest for the spear

What’s not a franchise title?A subtitle

245 00 ǂaBailey’s billions :ǂba hero is unleashed

246 30 ǂaHero is unleased

What’s not a franchise title?A parallel title

245 00 ǂa3 idiotas =ǂb3 idiots

246 3_ ǂaTres idiotas =ǂbThree idiots

246 31 ǂa3 idiots

246 3_ ǂaThree idiots

What’s not a franchise title?A collective title

245 00 ǂa4 film favorites.ǂpClassic comedy

246 3_ ǂaFour film favorites.ǂpClassic comedy

246 30 ǂaClassic comedy

What’s changed:

Recording 34X and 380

fields

MARC tags 34X and 380

340 Physical medium

344 Sound characteristics

346 Video characteristics

347 Digital file characteristics

380 Form of work

Recording 34X fields—general guidelines

Record each term in a separate 34X field (per OCLC)

Controlled vocabulary terms now come from lists on the RDA Registry website, rather than the RDA Toolkit

Links to lists can be found in the Bibliographic Formats and Standards entry for the field and subfield

Enter the code for the list in ǂ2

Not every term is included on an RDA Registry list

If using a term not on a controlled list, omit ǂ2

Recording 34X fields—copy cataloging

When copy cataloging, add fields as needed

If multiple terms are present in one field, split into separate fields with appropriate code in ǂ2 if applicable

Before:

344 _ _ ǂadigitalǂbopticalǂgsurroundǂhDolby Digital 2.0ǂ2rda

After:

344 _ _ ǂadigitalǂ2rdatr

344 _ _ ǂbopticalǂ2rdarm

344 _ _ ǂgsurroundǂ2rdacpc

344 _ _ ǂhDolby Digital 2.0

Example of an RDA Registry vocabulary

Use this code in ǂ2

Physical medium—340

Use to record type of color content, recording technique (in some instances), and dimensions (optional)

Subfield g—Color content

Include in addition to 300 ǂb

If your item says monochrome or polychrome, include ǂ2 with code rdacc

If these terms are not stated, use color or black and white as applicable; omit ǂ2

Add this field if not already present

300 _ _ ǂa1 videodisc :ǂbcolor ;ǂcc4 ¾ in.

340 _ _ ǂgcolor

Physical medium—340—cont.

Subfield d—Information recording technique

Include if your item is a recordable disc (i.e., DVD-R)

Use controlled vocabulary term burning; record code rdapm in ǂ2

340 _ _ ǂdburningǂ2rdapm

Not required if your item is a commercially produced disc

When editing in OCLC, may be retained if already present (controlled vocabulary term is stamping)

Physical medium—340—cont.

Subfield b—Dimensions (Optional)

Record dimensions in 300 ǂc; optional to also record in 340 ǂb

No controlled vocabulary applies; omit ǂ2

When editing in OCLC, don’t need to add; may be retained if already present

340 _ _ ǂb4 ¾ in.

Sound characteristics—344

Use to record type of recording, recording medium, playing speed, configuration of playback channels, special playback characteristics, etc.

Use in addition to general term sound or silent in 300 ǂb

If term is from a controlled RDA Registry list, include code for the list in ǂ2

If term is not from an RDA Registry list, omit ǂ2

344 _ _ ǂadigitalǂ2rdatr

344 _ _ ǂbopticalǂ2rdarm

344 _ _ ǂgsurroundǂ2rdacpc

344 _ _ ǂhDolby Digital 2.0

Video characteristics—346

Use to record video format and broadcast standard

If term is from a controlled RDA Registry list, include code for the list in ǂ2

If term is not from an RDA Registry list, omit ǂ2

346 _ _ ǂbNTSCǂ2rdabs

Digital file characteristics—347

Use to record file type, encoding format, file size, regional encoding, etc.

If term is from a controlled RDA Registry list, include code for the list in ǂ2

If term is not from an RDA Registry list, omit ǂ2

If your item is coded for Region C, term must be qualified by (Blu-ray)

347 _ _ ǂavideo fileǂ2rdaft

347 _ _ ǂbDVD video

347 _ _ ǂeregion 1ǂ2rdare

347 _ _ ǂeregion C (Blu-ray)ǂ2rdare

Form of work—380

Use to record a class or genre to which a work belongs

Use the most general term (i.e., Motion pictures,

not Science fiction films)

Use an LCGFT term where possible

Capitalize the first word

Disregard error message in MARC Report

380 _ _ ǂaTelevision programsǂ2lcgft

380 _ _ ǂaMotion picturesǂ2lcgft

380 _ _ ǂaMade-for-TV moviesǂ2lcgft

Example—3XX fields336 _ _ǂatwo-dimensional moving imageǂbtdiǂ2rdacontent

337 _ _ǂavideoǂbv$2rdamedia

338 _ _ǂavideodiscǂbvdǂ2rdacarrier

340 _ _ǂgcolor

344 _ _ǂadigitalǂ2rdatr

344 _ _ǂbopticalǂ2rdarm

344 _ _ǂgsurroundǂ2rdacpc

344 _ _ǂhDolby Digital 5.0

346 _ _ǂbNTSCǂ2rdabs

347 _ _ǂavideo fileǂ2rdaft

347 _ _ǂbDVD video

347 _ _ǂeall regionsǂ2rdare

380 _ _ǂaMotion picturesǂ2lcgft

Some general reminders for video cataloging

If video has closed captions or English SDH:

Include MARC tag 041, subfield j for the subtitles

041 0_ ǂaengǂjengǂheng

Include this genre heading:

655 _7 ǂaVideo recordings for the hearing impaired.ǂ2lcgft

If video has a descriptive audio track:

Include the information in the 546, using the wording

on the piece

Include this genre heading:

655 _7 ǂaVideo recordings for people with visual

disabilities.ǂ2lcgft

Some general reminders for video cataloging—SHARE local practice

Add General Material Designation (gmd)

245 ǂh [videorecording]

Comes after ǂa, ǂn, ǂp; before ǂb

Add edition statement for format

Add MARC tag 250, or add to existing 250, separated by

a comma

Include this local subject heading for Playaway Views:

690 _ _ ǂa Playaway View (Preloaded video player)

Record relationship designators in ǂe

Change ǂ4 (relator code) to ǂe (relator term)

Remember …

RDA is constantly changing

Just because you see something in an OCLC

record doesn’t mean it’s correct

Everyone else is as confused about RDA as you

are!

Do your best, but don’t agonize!

Resources

SHARE cataloging standards

OCLC’s Bibliographic Formats and Standards

MARC21 for bibliographic records

RDA Toolkit

Maxwells’ Handbook for RDA

OLAC’s Best Practices for Cataloging DVD-

Video and Blu-ray Discs—Version 1.1

(November 2017)