Caseworker ContactsChanges to Case Notes in eWiSACWIS

Why Make Case Note Changes?• Consistent documentation from county to

county and worker to worker• Easier to identify a caseworker contact

when a child is in out-of-home care• Clean up the original long lists of

categories and types that came from implementation

What are the Changes?• Contact by Designee

checkbox• End Time• Duration (previously

known as Units)• New Case Note

Categories• New Case Note Types• New Type Detail field

• Renamed Face-to-Face drop-down fields

• Relationships displayed for case note participants

• Narrative field is blue (always was required)

• Updated Print All Notes template

What will it look like?

Date, Time, and Duration• Date and Begin Time are

required (no change)• Added ‘End Time’ as an

optional field• Renamed ‘Units’ to ‘Duration’• Duration will auto-calculate to

the nearest tenth of an hour when an End Time is entered

• If End Time is blank, Duration is optional and user-entered

Category, Type, Face-to-Face• Added new optional Type

Detail drop-down for counties requesting additional reporting data elements

• Added Details flair for Face-to-Face Location which provides Caseworker Contact documentation guidance

Case Note Categories - Old• Access• Adoption• Adoption Plan• After Hours Contact• Appeal• Assessment Contact• CW Assess Contact• CW Contact• Case Plan• Correspondence• Family Assessment

• Family Interaction Plan• Fiscal• Independent Invest• Juvenile Justice• Kinship Care• Legal• Medical• Ongoing Services• Recoupment Agreement• Safety Services• Step-parent Adoption

Case Note Categories - New• Access• Adoption• BMCW Safety

Services• Child Welfare• CW Assessment

Contact

• Fiscal• Initial Assessment

Contact• Juvenile Justice• Ongoing Services• Voluntary Kinship

Care

Case Note Types - Old• There are currently 93 different case note

types in use, filtered on the case note category selected

• This results in 195 different case note category and type possibilities, which leads to inconsistent use, interpretation, and data entry

Case Note Types - New• Collateral• Correspondence• Initial Face-to-Face

– Only available for Initial Assessment Contact and Ongoing Services categories

• Face-to-Face• Other• Payment /

Overpayment– Only available for

Fiscal category

• Telephone Call

Type Detail Values• After Hours / On Call Contact• Attorney / Corp Counsel

Consultation• Case Transfer Staffing• Child Advocacy Center / CAC

Referral• Community Social Worker• Coordinated Service Team• Court Hearing• Crisis Intervention

• DPA Obligations• Family Group Conference• Family Interaction –

Supervised• Family Interaction –

Unsupervised• Supervisor / Worker

Consultation• TPC• TPC Order

Face-to-Face Location Details

Face-to-Face Values• Face-to-Face Location:

– Court– Home Visit– Not Applicable– Office– Other– Out of Home Care– School / Work

• Face-to-Face Result:– Did Not Occur– Occurred

Participants• Participants Box lists

full names (Last, First MI., Suffix)

• An abbreviated Relationship will be displayed in parenthesis after Participant’s name

Narrative Details

Questions?