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CASE STUDY WWW.ACUMATICA.COM • © Copyright 2013 Acumatica CONTACT SALES • +1 888 228 8300 [email protected] Acumatica provided an accounting solution that allowed us to streamline operations, eliminate accounting costs, and process orders faster. Kelvin “Dusty” Mahorney • CEO, DDB Unlimited COMPANY • Founded: 1996 • Location: Wynnewood, OK, USA • Industry: Enclosure Manufacturer • Overview: Builds telecom, traffic, wimax, LTE, security, and electrical (NEMA) cabinet enclosures. CHALLENGES - REQUIREMENTS • Automate business processes across multiple properties, departments, and job functions • Gain real-time reporting for sales, accounting, and other processes • Reduce software costs by taking advantage of Cloud technology KEY RESULTS • Saved $80,000 per year in external accounting expenses through automation and internal process improvements • Integrated sales, purchasing, accounting, inventory, and more in a single organized system • Eliminated client software and outsourced server operations to reduce IT expenses BUSINESS CHALLENGE DDB Unlimited produces rugged enclosures for use in telecom, traffic, security, electrical (NEMA), and other applications. The company has multiple product lines that are shipped around the world to major industry players as well as single purchase customers. Rapid growth required DDB Unlimited to automate and improve processes across multiple locations and production facilities. SOFTWARE HISTORY AND EXISTING SOLUTION Prior to trying Sage MAS 90, DDB Unlimited used QuickBooks for accounting processes and Profit 21 for CRM activities. Sales orders arrived via phone, fax, and email. Inventory and production processes were being tracked manually. Having separate systems for different processes created extra work including dual order entry, manual import and export processes, manual accounting, and offline reporting. DDB Unlimited decided to investigate an ERP system to streamline and automate these systems. WHY ACUMATICA? DDB Unlimited started its search by looking at traditional client-server vendors. The company implemented a Sage MAS 90 system but was unhappy with the fact that processes got slower and more confusing. Fortunately, DDB Unlimited heard about the Cloud and investigated Acumatica. Using the Cloud, Acumatica could deliver a single system with access from anywhere, real-time dashboards, rapid processing, and centralized management without being a burden on the internal IT department. DDB Unlimited www.ddbunlimited.com ENCLOSURE MANUFACTURER USES CLOUD ERP TO REPLACE SAGE MAS 90

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Page 1: CASE STUDY ENCLOSURE MANUFACTURER USES CLOUD …...the Cloud and investigated Acumatica. Using the Cloud, Acumatica could deliver a single system with access from anywhere, real-time

CASE STUDY

WWW.ACUMATICA.COM • © Copyright 2013 Acumatica CONTACT SALES • +1 888 228 8300 [email protected]

Acumatica provided an accounting solution that allowed us to streamline operations, eliminate accounting costs, and process orders faster.Kelvin “Dusty” Mahorney • CEO, DDB Unlimited

COMPANY

• Founded:1996• Location:Wynnewood,OK,USA• Industry:EnclosureManufacturer• Overview:Buildstelecom,traffic,wimax,LTE,security,andelectrical(NEMA)cabinetenclosures.

CHALLENGES - REQUIREMENTS

• Automatebusinessprocessesacrossmultipleproperties,departments,andjobfunctions

• Gainreal-timereportingforsales,accounting,andotherprocesses

• ReducesoftwarecostsbytakingadvantageofCloudtechnology

KEY RESULTS

• Saved$80,000peryearinexternalaccountingexpensesthroughautomationandinternalprocessimprovements

• Integratedsales,purchasing,accounting,inventory,andmoreinasingleorganizedsystem

• EliminatedclientsoftwareandoutsourcedserveroperationstoreduceITexpenses

BUSINESS CHALLENGE

DDBUnlimitedproducesruggedenclosuresforuseintelecom,traffic,security,electrical

(NEMA),andotherapplications.Thecompanyhasmultipleproductlinesthatareshipped

aroundtheworldtomajorindustryplayersaswellassinglepurchasecustomers.Rapid

growthrequiredDDBUnlimitedtoautomateandimproveprocessesacrossmultiple

locationsandproductionfacilities.

SOFTWARE HISTORY AND EXISTING SOLUTION

PriortotryingSageMAS90,DDBUnlimitedusedQuickBooksforaccountingprocesses

andProfit21forCRMactivities.Salesordersarrivedviaphone,fax,andemail.Inventory

andproductionprocesseswerebeingtrackedmanually.

Havingseparatesystemsfordifferentprocessescreatedextraworkincludingdualorder

entry,manualimportandexportprocesses,manualaccounting,andofflinereporting.

DDBUnlimiteddecidedtoinvestigateanERPsystemtostreamlineandautomatethese

systems.

WHY ACUMATICA?

DDBUnlimitedstarteditssearchbylookingattraditionalclient-servervendors.The

companyimplementedaSageMAS90systembutwasunhappywiththefactthat

processesgotslowerandmoreconfusing.Fortunately,DDBUnlimitedheardabout

theCloudandinvestigatedAcumatica.UsingtheCloud,Acumaticacoulddelivera

singlesystemwithaccessfromanywhere,real-timedashboards,rapidprocessing,and

centralizedmanagementwithoutbeingaburdenontheinternalITdepartment.

DDB Unlimitedwww.ddbunlimited.com

ENCLOSURE MANUFACTURER USES CLOUD ERP TO REPLACE SAGE MAS 90

Page 2: CASE STUDY ENCLOSURE MANUFACTURER USES CLOUD …...the Cloud and investigated Acumatica. Using the Cloud, Acumatica could deliver a single system with access from anywhere, real-time

CASE STUDY

WWW.ACUMATICA.COM • © Copyright 2013 Acumatica CONTACT SALES • +1 888 228 8300 [email protected]

Withallthedatacentrallyorganized,

dashboardscreatedbyusersandreports

createdusingtheAcumaticareportwriter

deliverreal-timedatatoanywherethatit’s

needed.

IMPORTING DATA

AIMSolutionsutilizedAcumaticaImport

Utilitiestorapidlymigratedatafrom

QuickBooksandProfit21toAcumatica.

Bycustomizingimportprocesses,AIM

Solutionswasabletotransferthechart

ofaccounts,currentaccountbalances,

customers,activeorders,activepurchases,

andotherdatainunderamonth.

MAINTAINING CONTROL

Acumaticadeliversadvancedfinancial

featuresthatarenotavailablein

QuickBooksaswellastheadvantagesofa

CloudERPsolutionwithoutSaaSlock-in.

Justasimportantasthecostandfeatures

wastheservicethatDDBUnlimitedcould

expect.ByworkingwithAIMSolutions,

DDBUnlimitedcouldgetcustomizations

andpersonalservicefortheirAcumatica

softwarethesamewaythatDDBUnlimited

providesservicetotheircustomers.

AUTOMATED ACCOUNTING

DDBUnlimitedneededtoeliminatemanual

accountingprocessessoreportscould

becreatedfasterandcontainreal-time

dataformakingbusinessdecisions.Inthe

processofstreamlining,DDBeliminated

$80,000/yearinexpensesbysimplifying

andbringingaccountingproceduresin-

houseusingAcumatica.

AcumaticahelpedDDBgetalloftheirdata

inoneplace.Salesordersandpurchase

ordersarelinkedtoaccountsreceivable

andaccountspayablesobusiness

transactionsandaccountingtransactions

areseamlesslyintegrated.Datafromall

Acumaticaapplicationsuites,suchasthe

CustomerManagementsuite,providesa

completecustomerlifecycleandhistory

fromasinglelocation.

Acumatica and AIM Solutions helped us reduce software costs and maintenance hassles by moving to the Cloud.Kelvin “Dusty” Mahorney CEO, DDB Unlimited

LEGACY SOFTWARE OPTIONS

ACUMATICA CLOUD ERP

Real-time dashboards No Yes

Access from anywhere via browser No Yes

Integrated CRM and accounting No Yes

Customization tools No Yes

Price and deployment options No Yes

Savings on software maintenance No YesDDB Unlimited utilized Acumatica to help manage a growing enclosure business.


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