carrollton country flowers

Carrollton Country Flowers

Carrollton Country FlowersGroup 4John ScheetzMike WealsJames ScanlonEric MillerEugen Rosca

Presentation AgendaIntroduction and Video (Eric)

Network Topology (Eugen)

Software, Hardware, and Database (James)

Internet, Intranet, and Security (Mike)

Decision Support System and Centralized System (John)

Questions and AnswersIntroductionMain customers are funeral homes and weddings

Other income comes from pine arrangements and the selling of antiques and primitive style furniture

An IT system is nonexistent

All records are kept by hand in folders

Had a simple website, but the host of the website got hacked after 5 months of activity and the website was lost

Looking to expand

Erics Tour of CCFhttp://www.youtube.com/watch?v=zaZ4God6ybs

Network TopologyNetwork topology is the layout pattern of interconnections of various elements of a computer network

Four Main Topologies:

BusTreeStarPoint-to-point

Bus Topology Each node is connected to a single cable

Two subcategories:

Linear bus, this network topology in which all of the nodes of the network are connected to a common transmission medium, which has two end points

Is distributed bus topology is a topology in which all nodes in the network are connected to a common transmission medium which has more endpoints that are made by adding branches to the main section

Tree TopologyThis topology has a central root node that is connected to one or more other nodes that are one level lower in the network. It has a point-to-point link between the second and top level central nodes. At the same time, the second level nodes that are connected to the top will also have nodes connected to it that is one level lower

Star TopologyEach network host is connected to a central hub. In contrast to the bus topology, the star topology connects each node to the hub with a point-to-point connection

Point-to-Point TopologyThis is the simplest topology and it is a permanent link between two endpoints

Two subcategories:

Permanent topology, this is a point-to-point communication channel that appears, to the user, to be permanently associated with the two endpoints

Switched topology, this uses circuit-switching technologies, a point-to-point circuit can be set up dynamically, and dropped when no longer neededSoftware - PayrollCurrent Payroll System

Everything is done by hand

ChecksNet Pay

Payroll Mate

Calculates taxes and net payGenerates various reportsPrints checks

Software - General AccountingCurrently has nothing in place

outsources accounting work during tax season

QuickBooks Pro 2012

Manages:

IncomeExpensesBank AccountsInventory

HardwareLaptop Computer compatible with software recommended

Features analyzed:ProcessorScreen SizeRAMHard DriveBattery LifeCost

Compared Hardware

We Recommend Option 3 Dell Vostro V131Customer Relationship Management DatabaseCRM database is useful to reach customers

Evolutions of CRM

Measuring Metrics

RecencyFrequencyMonetary ValueSupply Chain ManagementOffers efficiency and ways to control costs

Potential to eliminate wasting inventory

Use both upstream and downstream flows of information

Need a clear sense of communication between areas of supply chain

Currently all information is transferred via telephoneWe recommend using a central database

Supply Chain Management DatabaseInternet and IntranetAn effective website can help build customer relationships and generate new business

A data driven website should be used

Online ordering service for individual customers and businesses

The website will help the flower delivery service

An intranet will allow the staff to access company and customer information

Can use the information as a marketing tool

Small Businesses with WebsitesSecurity SystemsA Security system needs to protect company and customer information

Secure Socket Layers should be added to provide security in online communications and transactions through the website

Cisco ASA 5500 Series

McAfee Total Protection for Small Businesses

Symantec Endpoint Protection Small Business Edition

Backup Exec for Small Businesses

Recommendations Internet and SecurityA computer with an internet connection needs to be implemented at the shop

Data driven website installed

Intranet

Hardware vs. Software firewalls

Would recommend the Symantec Endpoint Protection Small Business package - offers more value

Cisco ASA 5500 Series Least likely to recommend

Hardware firewall and expensive

Type of Decision Support SystemCarrollton Country Flowers has no formal computer system in place, so the implementation of a DSS must be very basic

The recommendation = implement Microsoft Office

Access and Excel will give the best benefit for a beginning DSS.

CCF can put in a database containing customer accounts, vendor accounts, and a product list Centralized or Decentralized System?Centralized systems have the top tier of management making all of the decisions. Centralized are usually small companies.

Decentralized systems spread out the power to managers in order to cover all aspects of the business. Decentralized is usually used in major corporations. Centralized!Carrollton Country Flowers is considered to be a centralized system because the two owners make all of the decisions.

The recommendation is that CCF stays as a centralized system because they are so small. There is no need to spread power.

Carrollton Country FlowersSpecial Thanks to Eric Miller for his cooperation and dedication to our project.Questions and Answers?Software comparisonsVariable Cost of Software Recommended Variable Cost of Current Accounting MethodCurrent (2 week period)Wages for work on Software240Wages spent working on accounting 360Rate/hourHoursCustom Bills ($100/500 bills-lasts 3 months)400Receipt Books ($5/book - 2 books/month)120payroll1210120Custom Bills ($100/500 bills-lasts 3 months)400accounting1220240Total Cost of Software Method640.00Total Cost of Current Accounting Method880360

Yearly VC16,640.00Yearly VC22,880.00Software (Bi-Weekly)Rate/HourHours payroll10880Fixed Costs of SoftwareFixed Costs of Current Methodaccounting10160Postage50Postage5080Payroll Mate (yearly cost)99Yearly Accountant Fees (Tax Season)400QuickBooks (excluding updates)183.95450.00Yearly FC332.95Yearly FC

Total Costs$16,972.95Total Costs (Bi-Weekly)$23,330.00

Hardware comparisonsComputerHard DriveRAMProcessorScreen SizePriceBattery LifeToshiba Portege Z835128 GB4GBi3 (1.43 GHz)13.3 inch$799.006 hoursHP Pavillion dv4t500 GB4GBi3 (2.1 GHz)14 inch$549.996.5 hoursDell Vostro V131500 GB6GBi5 (2.3 GHz)13.3 inch$540.009 hours

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