CAR PARK MANAGEMENT

AGENDA

9am - 9.30am: Registration and networking

9.30am – 9:45am: Welcome, introductions & care taking

9:45am – 10:45am: Case Studies of Existing Employers of SNSC•Birmingham Children’s Hospital – James Shanahan•Npower – Lee Ashworth •Jaguar Land Rover –Paul Fraser

10:45am – 11:00am: Break

11:00am – 12:00am: Annette Smith – JMP: Building a Business Case

12:00am – 12:30pm: Q’s & A’s

12:30pm: Lunch & Networking

Centro Car Park Management Workshop – 15 September 2015

Case Study – Eligibility Criteria

James Shanahan – Project Manager (Facilities & Corporate Nursing)/Head of Emergency Planning

Our confused story in numbers

2015 £37.00 1998 £25.60

1 60 2014 6-7

1-5 130 200 £54.16

£31.00 £87.50 44 2000

3750 1862 £104.17 770

259 8+ £46.00 27

Our simple story in pictures

Old Eligibility Criteriai

Category 1 – Disabled :-• Blue Badge holder

Category 2 – Essential Users :-• Required to use car on BCH business on a daily basis • Required to attend other NHS Trusts for emergency clinical purposes • Required to use car to travel to meetings off site on BCH business on average 3

times per week

Category 3 – Shift Patterns :-• 0700-2000 Monday – Friday • Arrive after 1600 hours and/or work Weekends • Leave after 2000 at least 3 times per week • 0700-2000 Monday – Sunday • Work a mixture of days and nights on a rota

Category 4 – Travel to Work Distance :-• Over 5 miles• Over 10 miles

What did that mean?

• Circa 2000 staff in 1998 when BCH moved to Steelhouse Lane• 3750 staff in 2014/15• 77O staff had car park passes who paid:-

Part-time - £25.60 per month Band 1-5 - £31.00 per month Band 6-7 - £37.00 per month Band 8+/>£40k - £46.00 per month

• Unplanned subsidy• Gaps:-

Level of subsidy I&E statement Individual eligibility never revisited

• Waiting list for car parking• 200 staff parking daily in NCP Londonderry House paying day rate of £4.10

Our Journey

• Strategy:- Build new clinical legacy block

• Tactical Plan:- Bring in car parking consultant Demolish car park Car parking working group including staff representatives Tender for near-site car parking to replicate 770+ spaces

• Tender outcome:- Two bidders NCP best value:-

o Royal Angus - £104.17 per montho Londonderry House - £87.50 o High Street - £54.63

Potential subsidy >£0.5m p.a. Affordability dilemma Time Pressure

Duh!

What next?

Our Diversion

• Create time (April-August 2015) by moving staff to NCP High Street

• Develop a Policy based on:- Principles:-o Equity o Fairness o Transparency and openness o Good communication o Our limited on-site car parking will be for parents and visitors

Guidelines:-o BCH responsible for facilitating car parking NOT providing it unless essential usero Nil subsidy except if driving is T&C or when on-callo Clinical groups cannot override policy by choosing to pay/subsidiseo Any subsidy has to be met by clinical groupo BCH will negotiate best prices for near site car parking

Our story in numbers

1862 1998 2014 2015

£25.60 £31.00 £37.00 £46.00

Part-time 1-5 6-7 8+

44 27 259 60

3750 2000 200 770

130 £54.16 £87.50 £104.17

1 0

Lessons from our Journey

• Understand:- Where you are (and maybe how you got there) Where you want (ideally ) to get to What you want from external consultants

• Analysis:- Drivers for change Culture Organisational politics Stakeholder analysis Financials

• Develop plan:- Timeline/project plan Project group reporting to a Project Board – challenge/direction/support Stakeholder engagement Talk to anyone and everyone Link to Travel to Work Strategy Keep it simple