capitalizing on the cloud
DESCRIPTION
In today's fast paced and digital world, many in government are looking to the cloud as a means to transform their agency. The cloud allows us to easily collaborate, share resources, receive on demand computing power, and change the way we deliver services to citizens. With the cloud, this all can be done faster and more efficiently than ever before.TRANSCRIPT
![Page 1: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/1.jpg)
Capitalizing on the Cloud
February 26, 2014#gltrain
![Page 2: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/2.jpg)
Welcome & Introductions
Steve ResslerFounder & PresidentGovLoop
- Tweets: #gltrain- Slides, Video archive & other resources will be
emailed to you later this week.- Check out the GovLoop VIP program: http://www.govloop.com/TrainingVIPs
![Page 3: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/3.jpg)
Welcome & Introductions
What do you want to learn today?
For the Audience:
![Page 4: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/4.jpg)
Keynote Speaker:
Records in the CloudLisa HaralampusSupervisor, Federal Records Management PolicyNational Archives and Records Administration (NARA)
![Page 5: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/5.jpg)
Lisa HaralampusChief, Records Management Policy Section
National Archives and Records Administration
GovLoop Event: Capitalizing on the Cloud: The Results Are In!February 26, 2014
Records in the Cloud
![Page 6: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/6.jpg)
Records-Speak• The records lifecycle: creation, maintenance and use, disposition
• Disposition: destruction or transfer to NARA
• Retention: how long to keep records before destroying them or transferring to NARA
• Schedules: formal, mandatory instructions, authorized by the Archivist of the United States that describe records, retentions, and disposition instructions
Records disposition schedules apply to all Federal records, regardless of media type or where they are stored.
6
![Page 7: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/7.jpg)
NARA Guidance Products
• NARA Bulletin 2010-05: Guidance on Managing Records in Cloud Computing Environmentshttp://www.archives.gov/records-mgmt/bulletins/2010/2010-05.html
• Frequently Asked Questions about Managing Federal Records In Cloud Computing Environments http://www.archives.gov/records-mgmt/faqs/cloud.html
7
![Page 8: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/8.jpg)
Records Challenges in the CloudIs your agency’s cloud implementation capable of implementing records disposition schedules?
• Can your cloud implementation retain records as long as schedules require? 10, 15, 25 years or longer?
• Can your cloud implementation ensure complete deletion when retention periods expire?
• Can your cloud implementation meet requirements for transferring permanent records to NARA?
8
![Page 9: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/9.jpg)
Other Records Challenges in the Cloud• Maintaining the functionality and integrity needed
throughout the records’ full lifecycle
• Maintaining links between the records and their metadata
• A potential lack of formal technical standards governing how data is stored and manipulated
• A potential lack of portability standards may result in difficulty removing records for recordkeeping requirements or complicate the transition to another environment
9
![Page 10: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/10.jpg)
Meeting Challenges• Include your agency’s records management staff in cloud
computing solution. See NARA’s website for a list of agency records officers http://www.archives.gov/records-mgmt/agency/
• Define which copy of records will be declared as the agency’s record copy (value of records in the cloud may be greater than the value of the other set because of indexing or other reasons)
• Determine how all records will be captured, managed, retained, made available to authorized users, and retention periods applied
10
![Page 11: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/11.jpg)
Meeting Challenges• Include instructions on how data will be migrated, so records are
readable throughout their entire life cycle
• Resolve portability and accessibility issues through good records management policies and other data governance practices
11
![Page 12: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/12.jpg)
Contract Awareness • Cloud service providers must be made aware of records retention
requirements governing a body of Federal records stored in various cloud locations
• Cloud service providers must be aware of the unique access requests for Federal records (FOIA, Privacy Act, ediscovery)
• NARA Bulletin 2010-05 contains some generic contract language for record management needs that can be adapted by agencies
12
![Page 13: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/13.jpg)
Conclusion• Agency is always responsible for its Federal records even if the
records are in contracted space
• Cloud environments offer many potential advantages in improving government services, including Federal records management
13
![Page 14: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/14.jpg)
Key Findings:
Investigating the Cloud Report
Pat FiorenzaSr. Research Analyst, GovLoopAuthor, Investigating the Cloud
Mark JohnsonDirector, Government Cloud Strategic ProgramOracle
![Page 15: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/15.jpg)
GovLoop Research Goals
1. Highlight case studies and bright spots of government innovation
2. Share best practices and lessons learned3. Make it tactical and easy to consume4. Get smart quick on key issues and topics facing
government employees5. Fulfill our mission of connecting government to
improve government
![Page 16: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/16.jpg)
GovLoop / Oracle Executive Research Brief• Analysis from a GovLoop survey of 186 public sector
professionals• Perspectives on cloud computing from two Oracle
experts– Aaron Erikson, director of government innovation– Bob Croker, senior director of strategic programs
• Best practices and challenges for cloud adoption in public section
• The role of cloud computing shaping the future of government
![Page 17: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/17.jpg)
Why Cloud Matters
“I see it as the future of how we work. I particularly like the idea of having access to software via the cloud that I may only need to use once in a while. I also see it as critical to having a mobile office, and more flexibility to work from home.”
![Page 18: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/18.jpg)
Why Cloud Matters
• Various offerings, all based on organizational need
• Distinctions are clearly important to understand when investing, but focus on what do we want to accomplish? And then find the appropriate solution.
• One agency might need private, another hybrid, etc.
![Page 19: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/19.jpg)
3 Best Practices
• Create Robust Security Standards • Provide Effective Training Methods to
Employees• Partner with a Reliable Service Provider • 8 Best practices highlighted in report- the rest
featured on our government panel.
![Page 20: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/20.jpg)
Q&A Session:
Investigating the Cloud Report
Pat FiorenzaSr. Research Analyst, GovLoopAuthor, Investigating the Cloud
Mark JohnsonDirector, Government Cloud Strategic ProgramOracle
![Page 21: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/21.jpg)
Keynote Speaker:
Best Practices from NISTSherwin McAdamCloud Computing Program ManagerNational Institute of Standards and Technology (NIST)
![Page 22: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/22.jpg)
Capitalizing on the Cloud
February 26, 2014#gltrain
![Page 23: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/23.jpg)
Top Government Cloud UsesPanel Discussion
Moderator:Steve ResslerFounder & PresidentGovLoop
Aaron EricksonDirector, Government InnovationNorth America Strategic ProgramsOracle
Greg Grichtmeier AIS - Customer Experience & Service CenterIBM Global Business Services
David LogsdonSenior Director Federal Civil, Global Public SectorTechAmerica
![Page 24: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/24.jpg)
Top Government Cloud UsesPanel Discussion
“Other instances of cloud adoption include document sharing, calendars, data storage, day-to-day computing, email, GIS, and utility billing.”
As found in the “Investigating the Cloud” research report, the 196 survey respondents said this about how they are using the cloud in the public sector:
![Page 25: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/25.jpg)
Top Government Cloud UsesPanel Discussion
How are you using the cloud in your
organization?
For the Audience:
![Page 26: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/26.jpg)
Cloud Best PracticesPanel Discussion
Moderator:Steve ResslerFounder & PresidentGovLoop
Geoff GreenVice President, Business Development Oracle
A.R. "Trey" Hodgkins, III, CAESenior Vice President, Public SectorInformation Technology Alliance for the Public Sector (ITAPS)
![Page 27: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/27.jpg)
Cloud Best PracticesPanel Discussion
What’s your biggest cloud challenge?
For the Audience:
![Page 28: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/28.jpg)
Cloud Best PracticesPanel Discussion
Moderator:Steve ResslerFounder & PresidentGovLoop
Geoff GreenVice President, Business Development Oracle
A.R. "Trey" Hodgkins, III, CAESenior Vice President, Public SectorInformation Technology Alliance for the Public Sector (ITAPS)
![Page 29: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/29.jpg)
Cloud Best PracticesPanel Discussion
Gather Support From Leadership
Best Practice Tip #1
![Page 30: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/30.jpg)
Cloud Best PracticesPanel Discussion
Collaborate with Stakeholders
Best Practice Tip #2
![Page 31: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/31.jpg)
Cloud Best PracticesPanel Discussion
Assure Compatibility When Migrating
Applications
Best Practice Tip #3
![Page 32: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/32.jpg)
Cloud Best PracticesPanel Discussion
Implement Agile Methodology
Best Practice Tip #4
![Page 33: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/33.jpg)
Cloud Best PracticesPanel Discussion
Adopt Scalable Cloud Solutions
Best Practice Tip #5
![Page 34: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/34.jpg)
Closing Comments
Steve ResslerFounder & PresidentGovLoop
![Page 35: Capitalizing on the Cloud](https://reader033.vdocuments.mx/reader033/viewer/2022061300/54c626564a795936588b45d8/html5/thumbnails/35.jpg)
Capitalizing on the Cloud
Thank You for Attending!