Canadian Common CV System

What is the CCV system?• A web-based application that provides researchers with a single,

common approach to gathering CV information required by a network of federal, provincial and not-for-profit research funding organizations.

• Allows the input of CV information by researchers and the extraction of the CV data (with consent from the researcher) by member agencies to support their funding application process.The vision and objectives for the CCV are to: Lighten the load on the research community when applying for

funding, or for reporting purposes, on the principle that the CV data entered once by the researcher can be readily utilized in a manner that suits the requirements of any subscribing agency;

Facilitate the collection of a common data set required by agencies Create a public repository which showcases Canadian researcher

expertise

Launched in 2002, the CCV currently has more than 100,000 registered users.

Generic CV

The Generic CV is your full CV containing all the sections and fields that are supported by CCV. There is a single copy of your CV data which is represented by the Generic CV

Generic CV is where all information for the funding templates is drawn from

You should enter all updates and information here and complete absolutely all of the sections and fields that you can

I would encourage you to update the generic CV at minimum quarterly

Funding Templates

22 funding agencies currently using the CV system (CIHR, NSERC, SSHRC, CFI, CDA, HSF, etc)

Each agency may have multiple ‘funding templates’ they use• Each funding template has different mandatory fields of

information that are required• If the generic CV is complete and up to date it will result in

less work each time you need to prepare a specific CV for a competition

General Tips:• For all screens, click “Add” if you want to add a new record• Click “Done” to save your changes• Click the pencil icon to edit• Organization fields auto-complete• To maintain data in Common CCV (generic CV), but not

include a particular funding template, uncheck the “submit” box (never delete)

• Question mark bubbles provide help on a particular field• Be consistent and accurate• While some sections have been designated as optional,

you are encouraged to indicate all possible information

Creating a CCV

CIHR

How do you know which one(s) you need to complete?

• Academic CV

• Foundation CV

• Foundation Registration CV

• IAB

• Knowledge User

• Project Biosketch

• Project Co-Applicant CV

• Registration

CIHR Project Biosketch

Used for the Project Scheme application

To be completed by all Principal Applicants

No attachments will be allowed• Historically you were able to attach additional documents

to the CV; Publication list, Intellectual Property (IP) Information, Most Significant Contributions, etc

Select the CCV template:

CIHR Project Biosketch

Section 1 : Personal Information : — Identification Most will be populated from your Account details Your first name and family name used to create CCV must be

identical to those used to create Research Portal account— Address Indicate a Primary Record – should be your

Department/Institute address— Telephone— Email Email address used to create account on Research Portal

must be identical to at least one listed here— Website

Creating a CCV

Section 2 : Education : Degrees (No maximum) Select Organization (improved Search function)

— Only use “Other Organization” if not in search list

Credentials (Most Relevant up to 5)— A designation earned to assure qualification to perform a

job or task such as certification, accreditation, a designation, etc.

— Example: Professional Counsellor (Canadian Professional Counsellors Association)

CIHR Project Biosketch

Section 3 : Recognitions (Most Relevant up to 5)— TIP: Research funding (including scholarships and

fellowships) should be entered in the Research Funding History section – not here.

— Acknowledgements, appreciations, and monetary awards (which are relatable to your research funding)

— You will need the title of the recognition, the organization bestowing it, and the date Prizes and Awards Distinctions Honors

CIHR Project Biosketch

Section 4 : Employment (No Maximum): Academic work experience

— Mandatory elements include: Position title, start date, department, faculty/school TIP: For on-going (current) appointments, leave “end-date”

blank

Non –Academic work experience Only include work experience that directly relates to the

research being proposed Mandatory elements include: Position title, start date,

organization

Affiliation (maximum of 1) Needs to be your UofC appointment

Creating a CCV

CIHR Project Biosketch

Leaves of Absence & Impact on Research (No maximum)— Provide any information on any leave of absence from research

that has occurred over the course of an applicant’s research career (parental leave, sick leave, etc)

— You have the opportunity to discuss reason for absence and impact on research program and productivity

— TIP: Only complete when you need to explain delays in research and dissemination

Section 5 : Research Funding History (Last 5 years – based on

funding end date) Include both peer reviewed & non-peer reviewed PI/Principal knowledge user, co-investigator/co-

knowledge user, or as a collaborator Include funding that is active/completed (not under

review) Include all sources of support including University

start up funds Amounts should be reported in Canadian dollars

(CDN$)

Creating a CCV

Creating a CCV

Section 6 : Contributions• Publications (Past 7 years)

• Journal Articles• Books• Book Chapters• Reports• Manuals• Clinical Care Guidelines• Conference Publications

• Use an asterisk to indicate students who are co-authors

Creating a CCV

CIHR Project Biosketch

Bulk Upload

Enter multiple PubMed IDs separated by comma, semi-colon or colon

Intellectual Property (Most Relevant up to 5)• Include information on any IP claims in the form of patents,

licenses, disclosures, registered copyrights, and/or trademarks

Presentations (Most Relevant up to 5)

In co-presenter field make sure to include your name Co-Presenter field list names of individuals who

physically presented with you – not those simply involved in the research

• Scientific or non-scientific presentations, e.g’s:

• Invited Presentations

• Lay Presentations

• Presentations to government/policy-makers

Creating a CCV

CIHR Project Biosketch

Supervisory Activities (Most relevant up to 10)

— Role in mentoring/training the future highly skilled health researchers

— Include: Students Trainees Post-doctoral fellows Lab volunteers, etc

CIHR Project Biosketch

Knowledge & Technology Translation Activities (most relevant up to 5)

— Provide information regarding:

Development of KT approaches for application/uptake/dissemination of

research findings

Occasions where you were able to translate your work into the real world

Occasions where you able to develop prevention/intervention programs

based on your research work

Occasions where you created/built spin-off companies based on research

discoveries

Occasions where you developed standards/guidelines/etc. based on

research findings

NSERC Discovery Grant

Personal Information (mandatory): Identification Language Skills Address Telephone Email

NSERC Discovery Grant

Education: Degrees (mandatory)

— Select Organization (improved Search function)— Only use “Other Organization” if not in search list— Indicate supervisor

Recognitions (optional):— NSERC describes these as “Prizes and Awards”— Only records within the past six years Honor, Distinction, Prize/Award, Citation

NSERC Discovery Grant

User Profile (mandatory): Research Disciplines

Areas of Research

Fields of Application— TIP: Refer to the complete list of available Research

Classification entries for options in the Search screen: https://ccv-cvc.ca/info_en/documentation.shtml

NSERC Discovery Grant

Employment: Academic work experience (mandatory)

TIP: For on-going (current) appointments, leave “end-date” blank — Complete “Work Description” section only if you hold an

adjunct, emeritus, part-time, or a non-tenure/tenure-trackposition – IMPORTANT! Indicate research, teaching, training, administrative and other

activities, and time spent on location on each of these activities. Non-academic work experience (optional)

— Employment in a non-academic environment— TIP: Only include non-academic work experience that will assist

the committee in assessing your capability (e.g. relevant professional experience, community organization experience, etc.)

Leaves of absence and impact (optional)

NSERC Discovery Grant

Research Funding History (mandatory) – NSERC Only records with Funding End Date in the last 6

years List all sources of support (including NSERC grants

and university start-up funds) held as an applicant or a co-applicant, i.e.:— support held in the past six(6) years but now completed;— support currently held; and— support applied for.

Amounts should be reported in Canadian dollars (CDN$)

NSERC Discovery Grant

Activities (optional)— Only entries with end dates in the last 6 years can be

included Supervisory Activities

— Student/Postdoctoral Supervision Contribution to the productivity and progress, usually for

academic credit, of directly supervised Highly Qualified Personnel (HQP) (undergraduate summer projects and theses, graduate theses, postdoctoral fellows, or research associates) NSERC requires you obtain consent from your HQP to list

them in your CCV and/or application. A consent form is available and should be kept on file (email confirmation is fine): http://www.nserc-crsng.gc.ca/onlineservices-servicesenligne/pdf/F100D_e.pdf

NSERC Discovery Grant

Administrative activities – end dates within last 6 years— Event administration: Services contributed in the planning, organization,

coordination and staging of a public event (e.g. conference planning)

— Editorial Activities Contribution in the provision of an opinion statement

regarding a certain topic (e.g., journal editor)

Assessment and Review Activities - end dates within last 6 years— Organizations Review activities— Peer review (e.g., journal articles, grant applications) is not

recorded on the CCV

NSERC Discovery Grant

Advisory activities— Expert Witness Activities: Services contributed to a legal proceeding Only events within past 6 years (end date).

Knowledge and Technology Translation activities— Contribution to knowledge and technology translation Only records within past 6 years

International Collaboration activities— Activities should be relevant to the application the

researcher is submitting with this CV. Only records within past 6 years

NSERC Discovery Grant

Memberships Committee Memberships

— Services contributed as part of a committee to perform services not directly related to the person's research activities.

— Only records with Membership End Date within past 6 years

Other Memberships— Services contributed as part of a scholarly society or other

organization to perform services not directly related to the person's research activities

— Only records with Membership End Date within past 6 years

NSERC Discovery Grant

Contributions:— Only include contributions from the last 6 years — TIP: Use an asterisk (*) to indicate students who are co-

authors on contributions listed. (not bold)— Mandatory, but NOT required to complete ALL categories— You will have an opportunity to provide additional details on

contributions, including information on most significant contributions as part of the application

— Categories include: Presentations Interviews and Media Relations Publications Intellectual Property (from issue date – if filing date is outside the

6 years just leave it blank)

CCV Confirmation Number

Once your funding CV is ready you (and you have all green check marks) you:1. Preview2. Submit

Take your confirmation number (can also view it under ‘History’) and enter it into the appropriate location in ResearchNet (CIHR) or Research Portal (NSERC)

If you make any subsequent changes to the CV you will need to submit again and get a new confirmation number

Need more support

Youtube CCV website Agency website

Research Facilitator• Jenna Slobozian, j.Slobozian@ucalgary.ca, 210.7299

For technical issues you need to connect with the CV staff at each agency (contact details on the CV website