Time Management

For DESIGN PROFFESSIONALS

Presented By: Ar. Kiran Gandhi

Presentation Outline1. Media Awareness

2. What is Time?3. Experience of Time

4. Components of Time

5. Remedies

9. Summary8. Design Tools

7. The Social Environment

6. Time management for Workplace

MEDIA

AWARENESS

Beginning of new era….Now , academicians have realized the need of imparting knowledge of basic management skills as early as primary school level.

Let’s take first step forward, better late than never

Wh

at is

TIM

E?

Time is Fluid.It is continuously Flowing from Past to Present to Future.

WHAT

IS

TIME

WE CAN’T MANAGE TIME

WE CAN ONLY MANAGEACTIVITIES IN TIME

WHAT

IS

TIME

HOW DO WE EXPERINECE TIME?

EXPERIENCE

TIME

HOW IS TIME DIFFERENT FOR

DESIGNERS?

EXPERIENCE

TIME

COMPONENTS OF TIME

1. Indicators of poor time management

2. Results of poor Time Management

3. Designers’ bad habits

4. Remedies and Tools

Symptoms of poor Time management

TIME

COMPONENTS

Dissatisfaction Overload of workOvertime at work

Bad temperStress, nervousness

Deteriorating quality of work

Increased sicknessMissed deadlines

Jealousy of collegues

INDICATORS

Results of Poor Time Management

TIME

COMPONENTS

Interactive symptoms and consensuses

Image courtesy by : THORBJOERN MANN

RESULTS

Image courtesy by : THORBJOERN MANN- The author of TIME MANAGEMENT for ARCHITECTS AND DESIGNER

TIME

COMPONENTS

Designer’sBad Habits

Designer’s habits that waste TIME

1. Lack of Preparation2. Work Pressure3. Deadlines4. Attitude and Ego5. Fear of Failure6. Overconfidence7. Ignorance8. Habit of-reinventing

everything9. Incompetency to manage

priorities

TIME

COMPONENTS

REMEDIES

1. Learn everyday. Brush up on your knowledge2. Revise your Time Schedule

REMEDIES

Image courtesy by : THORBJOERN MANN- The author of TIME MANAGEMENT for ARCHITECTS AND DESIGNER

3. Learn to say ‘NO’ when needed4. Have a positive attitude

5. Learn from history. Don’t waste time re-inventing something as basic as a wheel.

REMEDIES

Basic bicycle Creative bicycle

6. Be clear about your goals and priorities7. Don’t hesitate to ask for help where required

8. Stay Healthy

REMEDIES

9. Check your posture while you work10. Understand your priorities

11. List down the workload and deadlines

REMEDIES

TIME-MANAGEMENTFOR WORK-PLACE

Problems

1. Space – Too little? Too much?2. Clumsy furniture

arrangement3. Interruptions4. Lighting5. Climate Control6. Confusing décor7. Complex Information desk

WORKPLACE

1. Adequate working space2. Effective and comfortable furniture arrangement3. Adequate lighting 4. Regular maintenance of HVAC systems5. Data management policy

REMEDIES

Remedies

6. Comfortable décor and ambience shall be designed7. Display of firm’s work shall be well-designed as it will

be the first impression of you for your client8. Take regular feedback from employees and improve

the workplace environment.

REMEDIES

Image courtesy by : THORBJOERN MANN

INFORMATION

TYPE

THE SOCIAL ENVIRONMENT

1. Interruption from friends and family2. Usage of mobile phones and chat3. Unending meetings4. Differences between team members5. Addiction to Technology

SOCIAL

PLACE

Problems

1. Try to manage Interruptions “work while work, play while play”

2. Limit the usage of mobile phones during work. Use advance features of phone to avoid undesired calls

3. Avoid meetings by using web-conference, email, etc.

REMEDIES

Remedies

4. Checking your blackberry 80 times a day is a waste of time! Control your addiction to technology

REMEDIES

5. Understand the strength and weaknesses of your group members.

6. Invite feedback and improve your working

habits.

7. Reward and appreciate everyone’s contributions

8. Deal with the problems when they are small.

DESIGNTOOLS

Image courtesy by : THORBJOERN MANN

DESIGN

TOOLS

Problems:

TOOLS: • tools and equipment are not proper• poor maintenance• poor supplies• lack of training• Complete high tech system with too many

complex components.

DESIGN

TOOLS

1. Make a long-term calendar for your office2. Ask everyone in the group to make a weekly calendar

for their own assignments.3. Make annual contract with an agency to maintain your

office equipments and technologies.4. Divide office management responsibilities amongst the

team members equally.

REMEDIES

Remedies

TIME

MANAGEMENT

SUMMARY

Prepare your own time management plan based on your personal indicators and issues

***There is no single prescription, you have to keep

trying several remedies till you find right one.***

Time management is on going process.***

SUMMARY

*Best wishes always *

References1: www. managearchitecture.com

2:TIME MANAGEMENT for architects and designersBy THORBJOERN MANN

3: 7 Effective Time Management Techniques by positive Videos

4: time management tips http://www.businessballs.com/time.htm

SUMMARY

TIME

MANAGEMENT

"Being rich is having money; being wealthy is having time.“

- Margaret Bonnano

TIME

MANAGEMENT

THANK YOU