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Cambridge International
Examinations (CIE)
An introduction to supervision
November 2015
The Examinations Team
Maggie CasserlyExaminations Officer
Belén O’CurryExaminations Officer
Maximiliano MárquezSystems and Logistics
Paula CortiExaminations Manager
www.essarp.org.ar
Manual for
Supervisors
Timetable
Please keep acopy in theTransparentPlastic Folder
Test Date Windows
Set Dates
Number of Supervisors
Written exam 1 supervisor up to 5 candidates
+ 1 Assistant Sup between 6 and 30 candidates
+ 1 invigilator every 30 candidates after 30
Practical
exam
(Science &
ICT)
1 Supervisor up to 5 candidates
+ 1 Assistant Sup between 6 and15 candidates
+ 1 invigilator every 15 candidates after that
Invigilators are provided by the school.
Contact the School right away!
Introduce yourself
Leave contact details (mobile, email…)
Ask for any Access Arrangement
Ask for number of exam rooms
Art and ICT dates
What to do next…
First Visit to school
Access Arrangements:
Extra time 25%, 50%...
Use of a word processor
Enlarged prints
Windows for Art and Design
IGCSE 1 July – 31 October
8 hours per paper
AS/A Level 5 October – 5 November
15 hours- 1 paper
Full instructions in Manual for Supervisors
Keep exams in safe until pick up!
Windows for ICT
IGCSE
Practical A 0417/2: 7 Oct – 13 Oct
Practical B 0417/3: 14 Oct – 20 Oct
AS/A Level
Practical Test A: 9713/2 5 Oct – 11 Oct
Practical Test B: 9713/4 8 Oct – 14 OctIf more than 1 group, they have to be held back-to-back
Clashes
Changes in Starting time
What to do next…
Tell them to contact you the moment they
receive the boxes with question papers! The
School will receive several despatches!
Location of the safe
What to do next…
Ask Exams Coordinator for location of the safe
Requirements:
Securely locked room
Solid door
If windows or glass panel
on door: a) bars or b) alarm
Up to 3 key holders
Contact Paula if
not complying!
First Visit to School
•Special permissions, in writing, from ESSARP
or CIE: all forms should be kept in the
transparent folder
Agreement
Clashes
Using an alternative venue
use of photocopies Literature Open Books
First Visit to School
All these forms should be kept in the transparent plastic envelope.
Agreement
First Visit to School
All these forms should be kept in the transparent plastic envelope.
Clash Form
First Visit to School
All these forms should be kept in the transparent plastic envelope.
Change in Starting Time Form
First Visit to School
All these forms should be kept in the transparent plastic envelope.
Using an Alternative Venue Form
First Visit to School-
•Check this before each exam
First Visit to School
Calculators Dictionaries
Please check guidelines in Manual for Supervisors
Pencil cases: Transparent!
Zip-lock type bags
Despatch A:
Manual for
Supervisors for
Distant Centres
Transparent Folder
Paper
Despatch A: MUST be in main exam room at all times
Cambridge Handbook
(International) 2015
Administrative Guide
(International) 2015
Despatch A Seating Plans (Only
write Cand. Number)
Seating Plans Blank
(for Art and Practicals)
Additional Materials
List
Script Despatch
Forecast Grades (School)
MS1 Form (School)
Attendance registers (Sup)
Notice to candidates (Sup)
Graph Paper (Sup)
Despatch B
Envelopes (Sup)
Graph Paper (Sup)
Math Formulae* for AS/A
Level (Sup)
Despatch C: (for the Supervisor)
Question Papers
Despatch A: (for the Supervisor)
Please KEEP SIGNED RECORDS of receipt of questionpaper envelopes in plastic envelope with Seating Plans,Attendance Registers, etc.
Read Agreement
NEW! Candidate cards for desks can
be downloaded from the Enrolment
Site
With Exams Coordinator
Survival kit:
o masking tape
o pair of scissors
o string
o extra pens and pencils
With Exams Coordinator
Key Times
• Candidates need to be either in an exam or under Full
Centre Supervision at the Key Time.
• If a candidate finishes early and wants to leave the room
before the Key Time passes ….
Starting Times
9am and 1,30pmNEW: all am Listening tests should start at 9.15am
10am and 2pm
Full Centre Supervision
Will only apply when there is a Clash or if students
finish their exam before the KEY TIME.
Clash
Same candidates with exams timetabled at the
same time. They will sit for one after the other one.
(Break between exams – Full Centre Supervision).
Clash Form
SILENCE PLEASE-EXAM IN PROGRESS
Posters
(Signs like this should be outside the exam
room, and hallways leading to it.) (School)
Exam room
• Desks 1.25 m apart in all
directions- more (as much as
you think necessary) for multiple
choice papers
• Candidate cards on each desk
• No display material visible on
any wall or window.
• A clock that all candidates can
see.
Exam room
• Display the Centre number, Subject Name and Number,
start and finish time on board, and the posters on walls so
that all candidates can see them.
Centre Nº:
Centre Name:
Subject Name:
Subject Nº:
Start time:
Finish time:
Before the exam Very Important!! Check Additional Materials database (electronic version
https://www.essarp.org.ar/category/supervisors/)
4 different possibilities
Before the exam
• ICT Practicals are held in the Computer Lab
• Full instructions will be sent by email. Tips
(Manual for Supervisors)
Practical examinations:
ICT and Science Practicals
Before the exam
• Science Practicals are held in the SchoolLab.
• Material for this paper is provided by theSchool.
• Candidates are not allowed to share it.
• The Science teacher should be in the roomdoing the same paper, his/her work must notbe seen by students.
IGCSE Literature (0486 English)
NEW!!!!
Paper 11 : Poetry and Prose No books!
Paper 21: Drama No books!
Paper 31: Drama (45 m) Open books!
Paper 41: Unseen No books!
IGCSE Literature (0488 Spanish)
Open Books Paper (27 schools)• Supervisors are allowed and must open the question
paper envelope 1 hour before the scheduled start of theexam.
• The Literature teacher or a member of staff should bethere to help.
• The aim is:
a) To check that texts have no notes, underlining orhighlighting
b) To find the passages quoted in the paper, in thedifferent editions and inform them, in writing, on theboard.
•
Exam Day
What to take to the exam room
Survival kit
+ Attendance
Register + Grey
Envelope + Label
•
Exam Day
once candidates are seated
• Open the question paper envelope in front ofcandidates and hand out the papers.
• Tell them to read the instructions on the frontof the question paper.
• If an erratum notice has been issued for thepaper, read it.
• 3 types of instructions to be read: answering on
question paper, on answer sheets or booklets, on multiple
choice answer sheets - see “What to say to
candidates in an exam” in the Manual for
Supervisors.
Exam Day
Once candidates are seated
Multiple choice papers
– Ask candidates to check their pre-printed details and
sign in the space provided to show that they are correct.
– Read the instructions on the front of the answer sheet.
– For each absent candidate fill in the appropriate lozenge
on their answer sheet using a pencil, and include the
answer sheet in candidate nº order, in the return
envelope.
Multiple choice papersInvigilation arrangements are slightly different:
– Multiple choice answer sheets are provided for each
candidate (in an open envelope with exams material).
– Desks as widely spread out as necessary for
candidates not to be able to see someone else’s work
(1,25 mts or more).
– Distribute answer sheets on each desk before the
students enter the room.
During the exam
• Complete the Attendance Register/s and Seating Plan/s (asin the samples)
Mark location of
door and windows!!
During the exam
• Respond as quickly as possible when a
candidate raises his hand for help:
– Only answer questions about information
on the front of the paper.
– Don’t give any advice to the candidate and
do not answer questions on the content of
the paper.
During the exam
Be attentive at all times!
Look out for any cheating, malpractice or
candidates looking unwell.
If a candidate is disruptive remove him/her from
the room (under supervision) while you resolve
the issue. Don’t forget to maintain the required
number of invigilators in the room.
In the Exam Room
• Supervisors and candidates
may have water in a plastic
transparent bottle.
• Remember to turn your mobile
off!
During the exam – late arrivals
• Read point 5.7.1 from Cambridge Handbook (page
64).
• Point 5.7.1 d) says: “You may, at your discretion,
allow full time for the examination…” This should
be “at the School’s discretion”.
During the exam – Emergency situations
• If there is an emergency e.g. a fire alarm:
– Evacuate the room.
– Leave the scripts and question papers in the
exam room.
– Tell the candidates to leave the room calmly and
in silence.
– Once the room is empty lock the door if possible.
Phone ESSARP or Paula immediately!
During the exam – Emergency situations On your return indicate on the scripts the point where
the emergency occurred and note the length of the
interruption.
Allow the candidates the full time.
Record the details of the situation for the exams
officer’s report to Cambridge.
Remember! health and safety are the most important
things.
During the exam – Malpractice
Under exam conditions candidates are not allowed to:
– use any unauthorised materials,
– copy or attempt to copy another person’s work,
– talk to other candidates,
– have a mobile device on them, whether on or off.
During the exam – malpractice
• Read point 5.9, page 70 onwards.
• ICT Practical papers: many malpractice cases occur in theseexams. Please have a meeting with the School’s ICTSupervisor and go over the regulations, and what can andcannot be available to students.
• If you suspect a candidate of malpractice:
o Warn them that they may be excluded from the exam.
o Record what has happened and keep the evidence if
possible.
o Call for help if necessary.
At the end of the exam• Tell candidates when they have five minutes left.
• Announce when the exam finishes.
• Tell them to stop writing.
• Remind them that they remain under exam
conditions until their scripts have been collected
and they have left the room or until the Key Time
has passed.
At the end of the exam
• Ask them to check that they have completed all the
necessary information on the answer booklets or
loose sheets of paper.
• Ask them to name, number and attach loose sheets
of paper with the string you have provided. Rough
work should be included at the back of all the
answer sheets, neatly crossed out.
At the end of the exam – collecting the
scripts
• Dismiss the candidates row by row, in silence.
• COUNT THE SCRIPTS! Put scripts in candidate
number order and top copy of attendance register in
CIE envelope - label according to paper.
At the end of the exam – collecting the
scripts
• Keep a copy of Attendance Register and the
Seating Plan in the plastic envelope in the safe.
• Sign across the seal, and place in safe, in a manner
which indicates which scripts are to be collected by
or sent to ESSARP.
AR601
LABEL
How to pack the Scripts (booklets)
+ Copy of Attendance Register
AR601
LABEL
How to pack
the Scripts
(lined paper)
+ Copy of Attendance Register
AR601
LABEL
How to pack
the Scripts(Multiple Choice
Answer Sheets)
Paper
Envelope
+ Copy of Attendance Register
At the end of the exam – 24 Hour-Rule
• For CIE examinations, all the left over question papers
or question booklets should be given to the School for
future use.
• This can only be done after 24 hours have passed since
the end of the paper in question.
• In the case of ICT Practicals (IGCSE and AS/A Level),
the 24 Hour-Rule does not apply! All leftovers are to be
kept in the safe until 30 November.
CIE Special Considerations
Inform Head of Centre
Tell schools that the Form can be downloaded from our
website
If more than 50% of the exam missed, the School can
request Refund and Withdrawal
After Exams
For CIE exams, question papers can
only be seen by the staff after 24 hours.
For ESOL exams, all material must be
returned to ESSARP, not seen or copied
by any means, by any member of staff.
Pick up
During the Examination Sessions ESSARP will
collect answer scripts on a weekly basis.
The School will be informed of the day in
which the pick-up will come round. Please
arrange a clear way by which the School can tell
which scripts to return to ESSARP.
Last CIE Despatch to ESSARP
1. Transparent plastic envelope:
Attendance Registers
Seating Plans
The copybook
2. Empty pale blue envelopes
- Make sure no answer scripts are
left in the safe!
NOTE: If the School takes Cambridge English exams, please send the Last
Despatch when all exams are over
2014 Best
Last Despatch Award
Winner
ANNIE GUEDES
Inspections
Unannounced inspections will be carried out by a
CIE Inspection Team.
They will check premises, security of exam material
and conduct of examinations.
Make sure the school and you are complying with all
regulations.
Inspections
Don’t forget to…– Remain calm and vigilant.
– Prepare in advance
– Be aware of Cambridge
invigilation regulations.
– Keep a written record of any
unusual or relevant situations:
who/what/when and complete
the Supervisors’ Report
https://www.essarp.org.ar/category
/supervisors/
Always make sure that the safe is
empty at the end of the exam
session (CIE and ESOL).
Payment details have already
been sent to you.
All enquiries should be channeled
through
Contact details
• ESSARP: 011 4322 2480
• Office Hours: 9 am to 5 pm
• Email: [email protected]
• Outside office hours:
Paula Corti: 011 5020 0125