caljobs sm phase ib
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CalJOBS SM Phase IB. Countdown to Launch. The Method to the Madness. Critical Modules (Phase IB) . Base Functionality ETPL Implemented December 2013 Workforce Investment Act (WIA) Case Management California Specific Functionality Co-Enrollment Participant Grant Codes - PowerPoint PPT PresentationTRANSCRIPT
CalJOBSSM Phase IB Countdown to Launch
The Method to the Madness
Base FunctionalityETPL Implemented December 2013Workforce Investment Act (WIA) Case Management
California Specific FunctionalityCo-EnrollmentParticipant Grant CodesLocal Grant Codes Cash Draw WARN
Critical Modules (Phase IB)
CalJOBSSM de Mayo Schedule
Key Schedule Decision Dates/Milestones1st Decision Point – April 11, 2014
Decision to move forward with Mock Go Live!2nd Decision Point – April 25, 2014
Decision to Go Dark & Start FINAL Data Conversion!
3rd Decision Point – May 4, 2014 Final decision to “Launch”
Pre-Launch Activities Pre-Implementation
Read-Only Access to JTAAccount/Privilege Group Set-UpCommunication (e.g., Information Notices, System
Maintenance Pages)
Intensive Training (both internal and external)
Mock Go Live (week of April 14th)
Other Activities Decision to Go Dark (April 25)
Both JTA and CalJOBSSM – Neither will be available!
Go Dark Period (April 26 – May 4) Data ConversionFinal Quality Assurance Testing
Final Go Live Decision (Sunday, May 4)
CalJOBSSM de Mayo Eve
Transition to VOS Version 14 in
August/September 2014 (Tentative)
CalJOBSSM System Users Who will be using CalJOBSSM?
21 Local Areas (Early Adopters) Transition May 5(5 are current VOS customers)
8 Local Areas Transitioning at Various Points in Next Program Year (all 8 are current VOS Users)
10 undecided (either if or when)All Non-Local Area WIA SubgranteesAll EDD Staff
6 Local Areas Have Chosen to Instead Exercise the “privilege” of Daily Uploads (Note: only two have formally notified EDD of this intention).
This Isn’t Your Dad’s JTA or VOS
CalJOBSSM Training Website
o Cash Draw (CA Specific)o Co-Enrollment (CA Specific)
State Cash DrawView
Subgrantee Cash Draw View
Co-Enrollment
Data Access & Reporting
Who was Surveyed49 LWIAs
Who Responded38 LWIAs
How SurveyedSurvey Monkey
Who Participated in Solution DevelopmentCWSN Policy
CommitteeGeographic Solutions
Inc.LA County
Mike Agostinelli and Team
SETAEd Proctor and Team
Local Data Access Survey Report WIA Data Process Outside JTA System
Frequency of Daily Report Cycle
Local Data Access Survey Report Need for Daily Data Updates
Manual and Automated Report
Local Data Access Survey Report Demand for Ad-hoc Reporting
Existing Standard Performance Report
Local Data Access Survey Report Use of Contract Agencies: Access to Custom Reports, Regularity, and Distribution Methods
Local Data Access and ReportingLos Angeles County - Community and Senior Services (LACSS)
Reminders April 18, 2014 Final Submissions WIA Case Notes for Conversion
JTA Participant and Expenditure Data
April 22, 2014 Final Submissions Invoices for Non-WIA Funds (WSIN13-54)April 25, 2014 (Noon) Final Submissions Cash Requests ETPL Registrations
April 25, 2014 JTA “Read Only” April 27- May 4, 2014 ) – JTA Read-Only, CalJOBS Down Go Dark (CalJOBSSM
Prior to May 5, 2014 Complete Training
CalJOBSSM Resources for Workforce Partners Web page
CalJOBSSM Live/Training Websites
CalJOBSSM Help [email protected]
Directives and Information Notices
Regional Advisors
CalJOBSSM Phase 1B
May 5, 2014 (CalJOBSSM de Mayo)
GO Live!
Questions/Answers
Thank You!