Calculating the Average Daily Attendance

~ The Adult Care Component ~

Wisconsin Department of Public InstructionChild and Adult Care Food Program (CACFP)

What is the Average Daily Attendance (ADA)?

Average Daily Attendance (ADA)

Client’s Residential

Status

# of Days of Service

Daily Sign in/out Records

Instructions for calculating the ADA are also within Guidance Memo 3A for Claim Submission, found at http://fns.dpi.wi.gov/fns_adultmemos

Daily Attendance Records

• Attendance records show the arrival and departure times of all of your agency’s clients. You must use your agency’s attendance records or rosters to determine the average daily attendance.

Daily Attendance Records ≠ Meal Count Records

Do not use your agency’s meal counts for determining the number of clients in attendance each day.

Meal Count Records

Non-eligible Clients

• Before tallying the number of clients in attendance each day, you will have to determine which clients are not eligible for the CACFP.

(Non-eligible clients reside in CBRFs, Adult Family Homes, or nursing homes.)

Number of Eligible Clients

• Tally only the eligible clients in attendance for each day from your center’s attendance records to come up with a daily attendance total.

Attendance Records

Use the Attendance Column on the Daily Participation & Monthly Meal Count Summary Form

The attendance column on the Daily Participation Record & Monthly Meal Count Summary form provides a place to calculate your agency’s ADA.

You list your center’s total daily attendance of eligible clients for each day of operation here.The Daily Participation Record & Monthly Meal Count Summary Form

is found under Guidance Memo 9A at http://fns.dpi.wi.gov/fns_adultmemos

Number of Days of Service

• To determine the number of days of service, you count the number of days within the calendar month that your center will be claiming meals for.

19 days of meal service

The Attendance Column

Daily Participation Record & Monthly Meal Count Summary Form

Daily Attendance Record

Using this example, record the total daily attendance of eligible clients for each day from your center’s attendance records in the row that corresponds to each of these days on the Daily Participation Record & Monthly Meal Count Summary Form within the attendance column.

Calculating the ADA Using the Attendance Column

Using this example, add up all of the daily totals together for the total monthly attendance

Divide the total monthly attendance by the number of days of service

Always round the average up when there is a fraction or decimal

28

129

124

119

62

+

+

+

+

The sum of all days of service = 462 Divide the total

attendance # by # of days of service

(27+27+28+26+21)

(27+24+28+23+22)

(24+23+25+25+22)

(23+20+19)

462÷19= 24.315…

The ADA for November 2013 is 25 at this center

# o

f D

ays

of

Serv

ice =

19

Reporting the ADA

Your agency will report its calculated ADA on its monthly claim for reimbursement.

Please view the webcast training titled Completing the CACFP Claim for Reimbursement for further instruction on completing your agency’s monthly claim.

Please view the webcast training titled Internet Claim Procedures for the CACFP for how to submit your agency’s claim online.

Thank You!

T H E U . S D E P A R T M E N T O F A G R I C U L T U R E P R O H I B I T S D I S C R I M I N A T I O N A G A I N S T I T S C U S T O M E R S , E M P L O Y E E S , A N D A P P L I C A N T S F O R E M P L O Y M E N T O N T H E B A S E S O F R A C E , C O L O R , N A T I O N A L O R I G I N , A G E , D I S A B I L I T Y , S E X , G E N D E R I D E N T I T Y , R E L I G I O N , R E P R I S A L , A N D W H E R E A P P L I C A B L E , P O L I T I C A L B E L I E F S , M A R I T A L S T A T U S , F A M I L I A L O R P A R E N T A L S T A T U S , S E X U A L O R I E N T A T I O N , O R A L L O R P A R T O F A N I N D I V I D U A L ’ S I N C O M E I S D E R I V E D F R O M A N Y P U B L I C A S S I S T A N C E P R O G R A M , O R P R O T E C T E D G E N E T I C I N F O R M A T I O N I N E M P L O Y M E N T O R I N A N Y P R O G R A M O R A C T I V I T Y C O N D U C T E D O R F U N D E D B Y T H E D E P A R T M E N T . ( N O T A L L P R O H I B I T E D B A S E S W I L L A P P L Y T O A L L P R O G R A M S A N D / O R E M P L O Y M E N T A C T I V I T I E S . )

I F Y O U W I S H T O F I L E A C I V I L R I G H T S P R O G R A M C O M P L A I N T O F D I S C R I M I N A T I O N , C O M P L E T E T H E U S D A P R O G R A M D I S C R I M I N A T I O N C O M P L A I N T F O R M , F O U N D O N L I N E A T H T T P : / / W W W . A S C R . U S D A . G O V / C O M P L A I N T _ F I L I N G _ C U S T . H T M L , O R A T A N Y U S D A O F F I C E , O R C A L L ( 8 6 6 ) 6 3 2 - 9 9 9 2 T O R E Q U E S T T H E F O R M . Y O U M A Y A L S O W R I T E A L E T T E R C O N T A I N I N G A L L O F T H E I N F O R M A T I O N R E Q U E S T E D I N T H E F O R M . S E N D Y O U R C O M P L E T E D C O M P L A I N T F O R M O R L E T T E R T O U S B Y M A I L A T U . S . D E P A R T M E N T O F A G R I C U L T U R E , D I R E C T O R , O F F I C E O F A D J U D I C A T I O N , 1 4 0 0 I N D E P E N D E N C E A V E N U E , S . W . , W A S H I N G T O N , D . C . 2 0 2 5 0 - 9 4 1 0 , B Y F A X ( 2 0 2 ) 6 9 0 - 7 4 4 2 O R E M A I L A T P R O G R A M . I N T A K E @ U S D A . G O V .I N D I V I D U A L S W H O A R E D E A F , H A R D O F H E A R I N G O R H A V E S P E E C H D I S A B I L I T I E S M A Y C O N T A C T U S D A T H R O U G H T H E F E D E R A L R E L A Y S E R V I C E A T ( 8 0 0 ) 8 7 7 - 8 3 3 9 ; O R ( 8 0 0 ) 8 4 5 - 6 1 3 6 ( S P A N I S H ) . U S D A I S A N E Q U A L O P P O R T U N I T Y P R O V I D E R A N D E M P L O Y E R .