cal state apply - fresno unified school district · on your transcript, circle or highlight any...

Cal State ApplyApplying to CSU campuses

2018-2019

Californiacolleges.edu

Getting started:

1. Log on to Californiacolleges.edu

2. Click on the lock icon at the upper right

hand corner of the page.


In the “Students” section,

click on Register your account.

Californiacolleges.eduRegister your account:

• Start typing “Fresno” and then select “Fresno Unified” as your school district from the list

• Start typing the name of your high school, then select it from the list

• Once you enter the name of your high school, it will take you directly a shorter form

• Enter your Fresno Unified Student ID and Date of Birth, then click “Next”

Fresno Unified

High School


You must use your Fresno Unified email,which is your 4 digit ATLAS username

_ _ _ _ @fresnou.org

Create your own password.

Passwords are case sensitive and

no special characters allowed.

Sign Up

with

Email

• Once logged in to

CaliforniaColleges.edu,

you will land in “Academic

Planner

• Select “CSU Eligibility”

This screen will show your CSU eligibility, based on the transcript

information that CaliforniaColleges.edu has been able to match for you.

This may not include all coursework you have taken, and we will walk you through identifying those courses now

All coursework that appears in GREEN (completed with a C or better) or in

RED (a-g course completed with a grade of D or F) or in LIGHT GREY (enrolled or planned)

will automatically import to your Cal State Apply application.

All Coursework that appears in YELLOW might fulfill an a-g requirement, but needs to be reviewed

to ensure correct entry into Cal State Apply.

Frequently, courses in YELLOW are courses taken at a non-Fresno Unified high school

Courses in DARK GREY are not a-g approved and will not be entered into Cal State Apply.

TAKE OUT YOUR TRANSCIPT

On your transcript, CIRCLE or HIGHLIGHT any courses appearing in

YELLOW on your CSU Eligibility tab

Example – Highlighted Transcript:Example - CSU Eligibility screen:

Reminder: YELLOW courses will need to be reviewed in Cal State Apply for correct a-g association

• Next, select the “College” tab

along the top bar

• CaliforniaColleges.edu is a

resource that you can use explore

different college campuses and

majors

• As you consider where to apply,

the“College Search Tool” can

help you learn more about each

CSU campus

• Make sure you are in the

“College” tab along the top bar

• Then, select “California State

University Application”

• When you see this box,

read the disclaimer and

click “Confirm”

Create a Cal State

Apply Account

Click

Create an Account

WARNING!

• Do Not Submit your Cal State Apply application until your

Counselor reviews it.

Your Counselor will help to ensure that all information is

entered correctly so that your application has

the greatest possible chance of acceptance.

Create Account

Type in

your personal

information

Contact

Information

Enter your contact info:

• Enter an email address that

you use regularly and will

remember!

• This does NOT need to be your

Fresno Unified email address

• Preferred Phone Number must

be cell number

Username &

Password1. Create a Username

2. Create a Password

8 characters and contain at least one

letter & one number or special character

3. Confirm Password

4. Select Security Question/Answer

5. Read Terms and Agree

6. Click Create my Account

Extended Profile:

1. Degree Goal:

• Choose: First Bachelor’s Degree

2. Educational Status:

• Choose: Graduating High School

Senior

3. Have you taken college credit

through college or university?

• Choose: Yes or No

Extended Profile:

4. Have you previously attended a CSU:

• Choose: No

5. US Military Status:

• Select your anticipated

US Military Status at the time of

CSU enrollment

6. International Applicant?

• Choose: Yes or No

US Citizenship

Ask your Counselor if you have questions

Start Your Application

Choose starting semester: FALL 2019

Fall, 2019

Add Programs

Click on the to select a Program. Once selected, the line will turn Green

You must select at least one program to begin your application.

You may add additional program from the Add Program tab at any time before the submission deadline

Select an

alternate

major

My Application

Includes:

• Personal Information

• Academic History

• Supporting Information

• Program Materials

Personal Information:Release Statement

• Read Statements

• Click Checkboxes

• Save and Continue

• Continue to Next Section

Personal Information:Biographic Information

Your Name

Alternate Name


• Legal Sex/Gender Identity

• Birth Information

• Applicant information

(Optional) – Additional

questions help determine if you

qualify as independent.

• Statewide Student ID

• Listed as SSID on your transcript

• This 10 digit number should be pre-populated for you if you

logged in through CaliforniaColleges.edu

ontinue


Personal Information:

Contact Information

Current Address

Permanent Address

Phone

Text Message Authorization

Email

Personal Information: Citizenship/Residency Info

• Select your country of Citizenship

• Select your US Citizenship Status

• AB540 students should select

‘None’ -- If you aren’t sure, ask

your counselor

• Do you claim California Residency?

• YES

Personal Information:

Race & Ethnicity

Ethnicity:

• Do you consider yourself

Hispanic or Latino?

Race:

• Choose one or more

Summary:

• Choose one race/ethnicity for

reporting preferences

Save and Continue

Personal Information:Parent/Guardian Information

If you select

“I am not adding any Parent/Guardian,”

the campuses to which you apply

may request additional information,

which could delay your

admission decision

Click:+ Add a Parent/Guardian

Personal Information:Parent/Guardian Information

• Name and Relationship

• Residency

• Education

• Mailing Address

• Contact Info

• Authorization

Other Information

• Social Security Number

IT IS VERY IMPORTANT TO

ENTER YOUR SSN CORRECTLY

If you do not have a SSN, leave it

blank and check the box under

“Social Security Number

Acknowledgment”

• Answer the remaining questions

• California Promise = YES

Personal Information:Financial/Parent Information

Household Income and Size Information

• Enter Dependent or Independent

• Most students are Dependents unless you can answer yes to any of the

listed questions

• Enter total size of household

• # of people in home in 2017

• Parents’ adjusted gross income for 2017

(This is income reported on your parent(s) federal tax return-

line 37 on 1040 tax docs)

• Parent Untaxed Income for 2017

(enter 0 unless there is additional income not reported

on your parent(s) federal tax return)

Campus Housing – want to live in the dorms?

Parent/Guardian Education Level

This information is very

important, as it determines

whether you qualify for

a fee waiver.

Ask your parent/guardian

Academic History

Choose the Academic

History box for the next

portion of the application

Academic History

Click on “Show Me How” to get your Transcript information from CaliforniaColleges.edu

Then, Click “Import”

Academic History

• Graduation Status:

• High School Diplomal

• Date Received/Expected:

• June 2019

• My High Schools

• Check to make sure all High Schools you attended are listed

• If not, click “Add High School:

Academic History:High Schools Attended

Academic History:High Schools Attended

If you need to Add a High School:

• Enter Location (State, City)

• Find the School Name

• Enter Dates Attended

• Select a Term Type

Now, go to “High School Coursework”

and look at your Transcript…

If there are middle school courses on your transcript, enter them now

First, add a Grade Level:

Next, start typing in the Course Name, then select it from your 9th grade High School’s list in the dropdown.

Correct: 9th Grade High School Correct: 9th Grade School Year SAVE

A note about Summer School coursework…

• Summer School courses are entered into the School Year and

Grade level you were going into the next school year:

• Summer School between 9th and 10th grade is entered as 10th grade

(2016-17 School Year)

• Summer School between 10th and 11th grade is entered as 11th grade


• Summer between grade 11th and 12th grade is entered as 12th grade


Review your transcript and

VERIFY that all A-G High School Coursework

has been imported to Cal State Apply

Reminder: GREEN, RED, and

LIGHT GREY courses in the CSU

Eligibility tools should all import to

Cal State Apply

Any YELLOW courses that you highlighted

need to be closely reviewed to ensure that they are

correctly recorded in Cal State Apply

If there are a-g courses missing from Cal State Apply, enter them now

First, select Grade Level, School, and Academic Year:

Next, start typing in the Course Name, then select it from the dropdown list:

If you have completed an a-g course with

variable credit coursework,

raise your hand and a Counselor will help you

Repeated Courses

• CSU defines repeated course as the exact same course, taken at a later time

• APEX and Edgenuity courses cannot replace face-to-face courses

• A non-Honors level course cannot replace an Honors/AP/IB course

• Effectively identifying and reporting repeated course grades is important

because it affects your GPA and CSU Eligibility Index for admission.

• If you have repeated a course, report only the highest grade(s) earned –

this will require editing in Cal State Apply

When you have repeated a course, remove the deficient grade and replace it with “No Grade”

The new grade must be reported in the appropriate school year earned.

Your Counselor will help you identify which course records you have repeated

Editing Repeated Course Grades

Change ‘F’ to “No Grade”Example:This student got an F in the first Semester of

her 10th grade year in Modern World History,

and an A in the second semester.

She repeated Semester 1 of Modern World

History during Summer School and got a grade

of A.

Therefore, she would change the

Fall “F” to “No Grade”

Some A-G requirements can be fulfilled by

subject matter validation:

• Area C (Math)

• Area D (Chemistry)

• Area E (Foreign Language)

In each of these areas, a grade of C or higher in the second semester validates a

D or F earned in the first semester.

In the case of both Math and Foreign Language, successful completion of higher

level coursework may also fulfill the requirement..

For a course where a Second Semester grade of C or better has validated

a First Semester grade of D or F, add an additional line

with the same course title and enter a First Semester grade of “Pass”

This applies to Math, Foreign Language and Chemistry courses only.

You DO NOT remove any grade records for validated coursework.

In the case of both Math and Foreign Language,

successful completion of higher level coursework

may also fulfill the requirement

• A grade of C or higher in Algebra II will validate Algebra I

• A grade of C or higher in the second semester of an Advanced Mathematics course validates the

entire three year requirement

• A grade of C or higher in the second semester of a Lever 2 or higher foreign language course will

validate the entire two year subject requirement

• AP exams, IB Exams and SAT II exam scores can also possibly fulfill the requirement

Your Counselor will help you to correctly enter these

validation records into Cal State Apply.

DO NOT SUBMIT

your application

without Counselor review

If you completed College courses during high school…

• Complete the Colleges Attended section before

entering your courses

• Reports all courses on your college

transcript that are used to fulfill A-G subject

requirements

• List your courses under the correct term, year

and class level

• Coursework must exactly match your official

transcripts, including department prefixes and

course numbers

A-G Matching:

When all of your course information is

complete, you will click on

“A-G Matching”

Then, click “Update A-G Courses” to review

You must have all the A-G

subjects fulfilled or your

application will be denied!

A-G Matching:

Make sure all courses

have the correct subject

area indicated in the a-g

column.

None of the boxes

should be blank

A-G Matching: Area G

• Area G is your college prep elective

• If you do not have 1 year already showing in Area G, you must apply coursework that exceeds the minimum in areas A-F to subject area G

• Typically, this would be your Government class.

Manually change

“A” to “G”

A-G Matching:

Review to ensure that all A-G

requirements are complete.

You must have all the A-G

subjects fulfilled or your

application will be denied!

A-G Matching:

If you get a Warning

Message like this,

DO NOT click the box to

continue with application

submission!

Select “Cancel” and return to

A-G Matching.

Standardized Testing:

• Select the type of test you have taken, the

date and scores you received.

• If you took the exam multiple times, you can

enter multiple score records

• Go to your CollegeBoard.com account to see

your SAT scores and/or your ACT.org

account for ACT scores

Note: Self-reporting your scores is not the same as sending official scores.

Official test scores must still be sent from your CollegeBoard and/or ACT Account.

Scores sent to any one CSU campus will be shared with all campuses to which you apply

AP, CLEP, IB Test Scores

• Move through each of the

remaining tabs, indicating for each

whether you have any scores to

enter

• You will need exam name, date

and score information

• You can see your scores in your

CollegeBoard or IBO account

Supporting Information

• This section contains all of the steps

required to apply to the Educational

Opportunity Program (EOP)

• EOP supports student who have not met

their full academic potential due to

economic or educational barriers

• Students must enter financial information,

provide written responses to 5 questions,

and get two letters of recommendation

EOP Application

Program Materials

• The Program Materials

section includes additional

information and requirements

for the programs you

selected in the “Add

Programs” section

• Each program’s

requirements may vary, so it

is important that you review

this section in detail.

Program Materials

View the Programs you have selected Home: Campus and Program Details

Your selected programs appear on the left side of this page.

Click each programs name to begin your review in the ‘Home” screen.

Depending on your program requirements, additional tabs may appear. This information is required.

Pre-Requisites, Questions, Recommendations

Almost Done!!

Click on “My Application” at

the top of the page

If all of the are circles are

green you have completed

all sections!

• Go to the “Submit Application” tab

• Check to see if you qualify for fee waivers.

Almost Done!!

• If you qualify for a fee waiver, you pay $0 to submit up to 4 applications.

• If you qualify, take advantage of your fee waiver and apply to 4 campuses

• Research CSU campuses and programs in your CaliforniaColleges.edu account

Almost Done!!

Submit Application

• Review the campuses

you have selected.

• To delete a Campus, click

• To add additional

campuses, go to the “Add

Program” tab

• You can download your

application by clicking

“Submit” button submits your

application only to the

individual campus

“Submit All” buttons submits

all of your applications at

once

Check the Status of your Applications

Submitted

CSU Application Deadline:

November 30

Do not wait until the last day to submit your application!

Make sure your Counselor reviews your Academic History

information before you submit!

cal state apply - fresno unified school district · on your transcript, circle or highlight any...

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