7/28/2019 Cadangan Penambahbaikan Pengurusan

1/17

SGDU5024SGDU5024 -- LEADERSHIPLEADERSHIP ININ EDUCATIONEDUCATION

Nazzir Hussain Bin Haji Mydeen (814066)Nazzir Hussain Bin Haji Mydeen (814066)

LECTURERLECTURER

Prof. Dr. Abdul Moqim RahmanzaiProf. Dr. Abdul Moqim Rahmanzai

7/28/2019 Cadangan Penambahbaikan Pengurusan

2/17

Table of Content:

1. Project Name 3

2. Institutional Background 3

3. Ineffiencies Within The Management Of PKG Beruas. 6

4. Project Aim and Objectives 7

5. Implementation Strategies 7

6. Activities Implementation Schedule 8

7. Gantt chart: Project Activity Implementation 9

8. Project Evaluation 10

9. Shopping List 11

10. Bibliography 12

7/28/2019 Cadangan Penambahbaikan Pengurusan

3/17

i. PROJECT NAME

Proaktif Ke arah Gemilang. (Proactive Towards Excellence).

ii. INSTITUTIONAL BACKGROUND

The Pusat Kegiatan Guru (PKG), the Teachers Activity Centre was formed

to act as a catalyst to stimulate professional development of teachers,

particularly to enhance the knowledge and acculturation of Education

Technology in the teaching and learning process and promote the use of

the School library. The PKG would also become the center for professional

development of local teachers and the local community.

The PKG Management Committee consists of the head teachers of the

schools in the respective PKG zones and are responsible for planning the

activities to enhance the effectiveness of teaching and learning and

technology-based education and in the development of more efficient

school library.

7/28/2019 Cadangan Penambahbaikan Pengurusan

4/17

PKG Beruas was commissioned in 1990 and was temporarily housed in SK

Ganga, Beruas and was responsible for nine local schools. In the year

2008, BTPN Perak channeled some allocation refurbish an old unused

teachers quarters in SMK Raja Shahriman, Beruas to house the new PKG

Beruas offices and started operations at the new premises since January

2009. During restructring of the district school boundaries in the same

year, the number of schools in the zone was increased from nine to

seventeen schools.

PKG Beruas is under the administration of the BTP (Education Technology

Division) and BTPN Perak (Perak State Education Technology Division). The

day to day operations is managed by a team of four consisting of :

i. Education Technology Officer 1 (DGA-32)

ii. Education Technology Officer 2 (DGA-29)

iii. Administrative Assistant (N-17)

iv. Computer Technician (FT-17)

7/28/2019 Cadangan Penambahbaikan Pengurusan

5/17

No

.

School No. of

Teachers

1 SMK Raja Shahriman

Beruas 69

2 SMK Changkat Beruas 50

3 SK Dendang 18

4 SK Beruas 36

5 SK Gangga 27

6 SK Kg Kota 18

7 SK Gelong Gajah 35

8 SK Changkat Chermin 16

9 SK Ayer Tawar 38

10 SK Telaga Nenas 14

11 SJK C Pei Ching 14

12 SJK C Kg Merbau 15

13 SJK C Pei Min Kg Raja

Hitam 11

14 SJK C Kg Jering 17

15 SJK T Beruas 15

16 SJK T Kg Tun Sambathan 11

17 SJK T Ladang Cashwood

8

Total Number of

Teachers412

ble 1

7/28/2019 Cadangan Penambahbaikan Pengurusan

6/17

iii. SHORTCOMINGS WITHIN THE MANAGEMENT OFPKG BERUAS.

On the 1st August 2012, a invigilating team consisting of En. Megat Azizan

Megat Ibrahim, En. Abdul Aziz Jamaluddin and En. Mohd Nor Beg kept their

appointment with PKG Beruas.

In their effort to improve the management and day to day running of PKG

Beruas, the invigilating team had identified several aspects that did not

measure up to the level set by the upper management. Th aspects are :

1. Nilam Data Management

2. Library Data Management

3. ICT Aid Service

4. Media Aid Service

5. Library Programs

6. Education Technology Programs

7. Non Printed Material

8. Public Examinations

9. Media Invigilation Management

10. Library Automation Systems

11. Borrowing and Usage Rules

12. Books Borrowing Records

13. Non-Books Borrowing Records14. Books Collection

15. Non Books Collection

16. Newspaper and Magazine Purchasing Records

7/28/2019 Cadangan Penambahbaikan Pengurusan

7/17

The invigilating team out-lined the following aspects that need to be

rectified as well as the recomended steps to be taken, in order to

achieve the standards set the upper management of the BTP

1. Nilam Data Management

a. Analyze Nilam data.

b. Display the analyzed data.

2. Library Data Management

a. Send reminder letters to schools to complete the IQ-PSS.

b. Display the analyzed data.

3. ICT Aid Service

a. Prepare the working paper and report.

4. Media Aid Service

a. Prepare the working paper and report.

5. Library Programs

a. Prepare the working paper and report.

6. Education Technology Programs

a. Prepare the working paper and report

7. Non Printed Material

7/28/2019 Cadangan Penambahbaikan Pengurusan

8/17

a. Produce a minimum of one Non-Printed Material.

b. Display and Distribute to the local schools.

8. Public Examinations

a. Organize an Academic Enhancement Assistance Program in local

schools.

b. Write the program report

9. Media Invigilation Management

a. Prepare the working paper and report.

10.Library Automation System

a. Procure and Install a Library Automation System

11.Library Books Borrowing and Usage Rules

a. Display Library Books Borrowing and Usage Rules.

b. Distribute the Library Books Borrowing and Usage Rules to the local

schools.

7/28/2019 Cadangan Penambahbaikan Pengurusan

9/17

12.Library Books Borrowing Records

a. Analyze the records.

b. Display the Data.

13.Non-Books Borrowing Records

a. Analyze the records.

b. Display the Data.

14.Books Collection

a. Analyze the book collections.

b. Prepare the book collections index.

15.Non Books Collection

a. Record and print the purchases in a systematic method.

b. Analyze the records.

c. Display the Data.

d. Prepare the book collections index.

16.Newspaper and Magazine Purchasing Records

a. Record and print the purchases in a systematic method.

b. Analyze the records.

c. Display the Data.

d. Prepare the collections index.

7/28/2019 Cadangan Penambahbaikan Pengurusan

10/17

After having learned our weaknesses and shortcomings in our day to day

running following the invigilating teams report, we decided to look within

ourselves, re-examining our procedures and workmanship. Holding true to

the KAIZEN concept of eliminating weaknesses and wastages and continually

trying to improve ourselves, we held post mortem, planning and KAIZEN

meeting to map out a route to improve our performance.

We procured the help from the local schools. The schools were kind enough

to offer help in the form School Computer Technicians to assist in preparing

working papers, reports and data displays to comply with the invigilating

teams recommendations.

Kaizen involves every member of the organization, compelling and

encouraging them to make changes, in most cases small, incremental

changes. It focuses on:

1. Identifying and solving problems at their source

2. Changing standards to ensure the problem stays solved.

Traditional Kaizen is, by definition, long term, a gradual incremental change

results in small improvements throughout the organisation. A Kaizen Blitz or

Kaizen Event is fast and furious: it rapidly implement workcells, improves

setups or streamlines processes. These methods plan ahead and then

execute a process improvement over a period of days.

7/28/2019 Cadangan Penambahbaikan Pengurusan

11/17

Kaizen activities that address issues over a period of one week had become

the industry norm and they had been named as Kaizen events. These small

models are used to understand problems and issues in the processes, arrive

at solutions, and apply them to improve the processes and eliminate wastes

What we have planned here is a Kaizen event, to rectify all the shortcomings

identified by the invigilating team, fill every gap and correct every mistake in

the event over a period of one month. The Nilam coordinators and librarians

in each school should also finish and hand in their respective reports to be

analyzed and put on display.

7/28/2019 Cadangan Penambahbaikan Pengurusan

12/17

v. Project Aim and Objectives

Project Aim:

Improve the level of excellence in the management of PKG Beruas

Project Objectives :

i. Improve evaluation percentage points from 65.95 % to 80 % in two a

month period after the invigilation.

ii. Improve the estatic beauty in and around PKG Beruas.

iii. Establish a unique for PKG Beruas.

v. Implementation Strategies

The program would be called Proaktif Ke arah Gemilang. Smart

Partnerships would be formed with the BTPN Perak, and the local

schools. BTPN Perak would be the main source of funds and material

in this project.

7/28/2019 Cadangan Penambahbaikan Pengurusan

13/17

vii. Activities Implementation Schedule

(Cost Projection, Responsibility Matrix and Indicators.)

NoActivities

Date Cost/

ResourceResponsibility Indicator

Start End

A Post Mortem,Planning andKAIZEN Meetings

1/8/ 2012 29/9/2012

PKG Beruas 100 %Attendance

B SUPPORT PROGRAM IMPLEMENTATIO

1

LibraryManagementBriefing for School

Senior Assistants

6/9/2012 6/9/2012 RM 100School Senior Assistants inthe PKG Beruas Zone

100 %Attendance

2School Computer

TechnicianWorkshop

10/9/2012

13/9/2012

RM 480School Computer Technicianin the PKG Beruas Zone

100 %Attendance

3

LibraryManagementBriefing for SchoolLibrarians

17/9/2012

18/9/2012

RM 380School Librarians in the PKGBeruas Zone

100 %Attendance

4 Nilam Workshop24/9/2012

25/9/2012

RM 380School Librarians in the PKGBeruas Zone

100 %Attendance

C EVALUATION AND REFLECTIONS

1 Test Run 20/9/2012

21/9/2012

PKG Beruas 75 %

Achievement2 Post Test 27/9/201

227/9/2012

BTPN Perak InvigilatingTeam

80 %Achievement

3 Post Test PostMortem

1/10/2012

1/10/2012

PKG Beruas

Jumlah RM1,340

Table 2

7/28/2019 Cadangan Penambahbaikan Pengurusan

14/17

viii. Gantt Chart : Project Activity Implementation

Chart 1

7/28/2019 Cadangan Penambahbaikan Pengurusan

15/17

vi. Project Evaluation

This project will be evaluated with a follow-up monitoring schedueled for 27

September 2012 by the same team as before.

The Post Mortem will highlight any weaknesses and failures in the

implementation of project planning. The findings from the Post Mortem will

help in learning from mistakes and improvements in running future projects.

Post Test will help assess the effectiveness of the project in achieving the set

objectives and standards. If standards are not met, further action should be

taken to address the problems mentioned above.

7/28/2019 Cadangan Penambahbaikan Pengurusan

16/17

vii. Shopping List

No Item Total1. Multi Colored Polisterine 10 Pieces2. Laminating film 5 Boxes3. Binding Comb Large - 10, Small -

104. White A4 Paper 5 Rims5. Colored A4 Paper 5 Rims6. Colored Push Pins 10 Boxes7. Soft board 4 x 208. Table Cloth 15 pieces x 2 meter

Table 3

7/28/2019 Cadangan Penambahbaikan Pengurusan

17/17

Bibliography

1. Retrieved at: http://www.investmentnews.com/article/20120603/REG/306039971

2. Retrieved at: http://www.twincraft.com/the-soap-dish-blog/looking-inward/

3. Retrieved at: http://www.conwaymgmt.com/pdfs/NL18-6-LookingOutward.pdf

4. Retrieved at: http://www.investmentnews.com/article/20120603/REG/306039971

5. Retrieved

at: http://www.graphicproducts.com/tutorials/kaizen/index.php

6. Retrieved at: : http://www.graphicproducts.com/tutorials/five-

s/index.php#ixzz2Oi7rOn7u

7. Retrieved at: : http://www.graphicproducts.com/tutorials/kaizen/kaizen-

getting-started.php#ixzz2Oi7Pxe83

http://www.investmentnews.com/article/20120603/REG/306039971http://www.twincraft.com/the-soap-dish-blog/looking-inward/http://www.conwaymgmt.com/pdfs/NL18-6-LookingOutward.pdfhttp://www.investmentnews.com/article/20120603/REG/306039971http://www.graphicproducts.com/tutorials/kaizen/index.phphttp://www.graphicproducts.com/tutorials/five-s/index.php#ixzz2Oi7rOn7uhttp://www.graphicproducts.com/tutorials/five-s/index.php#ixzz2Oi7rOn7uhttp://www.graphicproducts.com/tutorials/kaizen/kaizen-getting-started.php#ixzz2Oi7Pxe83http://www.graphicproducts.com/tutorials/kaizen/kaizen-getting-started.php#ixzz2Oi7Pxe83http://www.investmentnews.com/article/20120603/REG/306039971http://www.twincraft.com/the-soap-dish-blog/looking-inward/http://www.conwaymgmt.com/pdfs/NL18-6-LookingOutward.pdfhttp://www.investmentnews.com/article/20120603/REG/306039971http://www.graphicproducts.com/tutorials/kaizen/index.phphttp://www.graphicproducts.com/tutorials/five-s/index.php#ixzz2Oi7rOn7uhttp://www.graphicproducts.com/tutorials/five-s/index.php#ixzz2Oi7rOn7uhttp://www.graphicproducts.com/tutorials/kaizen/kaizen-getting-started.php#ixzz2Oi7Pxe83http://www.graphicproducts.com/tutorials/kaizen/kaizen-getting-started.php#ixzz2Oi7Pxe83