cac games - final administrative manual (1)
TRANSCRIPT
AdministrativesProcedures Equestrian Manual
Central American & Caribbean Games 2014
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INDEX
1.Introduction 2.General Conditions 3.Competition Venues 4.Training Areas 5.Liability 6.Insurance 7.Equine Services 8.Arrival Procedures 9.Daily Fee: Feed, Hay & Bedding 10.Tack Stalls 11.Arrival Of Delegations 12. Accreditations 12.1 Official Accreditations 12.2 Additional Accreditations 13.Meals, Accommodation & Trasportation of Delegations 13.1 Transportation of Delegations
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14.Reserve Athletes & Horses 15.Grooms 15.1 Meals & Accommodation for Grooms 16.Key Dates 17.Certificates of Capability 18.Identification numbers 19.Piroplasmosis Positive Horses 20.Logos 21.Stable Security 22.Press 23.Kiss & Cry Areas 24.VIP Areas 25.Timetable 26.Medical Services 27.Commercial areas 28.Officials 28.1 Travel Arrangements for officials 28.2 Accommodation & meals 28.3 Airport Pickup 28.4 Accreditation 28.5 Transportation of Officials 29.Transportation of Horses from Perote to Coapexpan 30.Social Events 31.Parking 32.Stabling hours - Requests 33.Veterinary Matters
ANNEXES
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FEI Federación Ecuestre Internacional International Equestrian Federation
President: HRH Princess Haya Bint Al Hussein HM KING HUSSEIN I BUILDING CHEMIN DE LA JOLIETTE 8 1006 LAUSANNE SWITZERLAND www.fei.org
PAEC Pan American Equestrian Confederation
President: Pablo Tomás Mayorga P.O. Box 8925, F e r n á n d e z J u n c o s Argentina
FEM M e x i c a n E q u e s t r i a n Federation
President: Juan Manuel Cossio Mercado Cerrada de Agustín Ahumada # 31 Colonia, Lomas de Chapultepec C . P . 1 1 0 0 0 México, D.F. +(52 55) 5329 3022 +(52 55) 5520 3739 Fax [email protected] | www.fem.org.mx
Equestrian Coordinator Carmen Elena Barrera
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Calle La Mascota #238 San Salvador , El Salvador +503 78868666
General Director Daniela Garcia
Discipline Directors:
Maribel Alonso (Dressage) [email protected]
Mayor Eduardo Herrera (Eventing) [email protected]
Rafael David (SALTO) [email protected]
COAPEXPAN Coordinator Antonio Villa
Stable Manager COAPEXPAN Andrew Quiroz +521 33 11120016 Mario Pacheco +521 8115068847
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Show Office COAPEXPAN Marcia Vera [email protected]
PEROTE Coordinator Cap. 2ndo de Caballeria Salvador Hernandez Mandujano
Show office PEROTE Rossana Lagunes Zaldivar [email protected]
Stable Manager PEROTE Armando Vasquez Arriaga [email protected]
Veterinary General Coordinator MVZ Sergio Salinas [email protected]
Overall Chief Steward Sonnia Rabbow (PER) [email protected]
Technical Officials
DRESSAGE Technical Delegate Mr. Freddy Leyman (BEL)
President Isobel Wessels (GBR)
Members Janine Rohr (ARG) Sandy Hotz (USA) MarianCunningham (PER) Lorraine Macdonald (CAN)
Chief Steward Elisabeth Williams (USA)
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EVENTING
Technical Delegate Andy Bowles (NZL)
President Harry Payne (GBR)
Members Gretchen Butts (USA) Janine Cicurel Rohr (ARG)
Chief Steward Hannia Wolf (CRC)
Controller Sue Ockendon (CAN)
Assistant Technical Delegate Juan Carlos Nunez Araujo (URU)
Course Designer -Eventing John Williams (USA)
Course Designer –Jumping: Mr. Javier Fernandez (MEX)
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JUMPING Technical Delegate David Ballard (CAN)
President & Foreign Judge Cesar Hirsch (VEN)
Members Carola Walls (MEX) Gabriela Teuscher(MEX) Norma Angelica Rodriguez (MEX) Sylvia Celis Razo (MEX)
Course Designer Javier Fernandez (MEX)
Chief Steward Sonia Rabbow (PER)
VETERINARY
Veterinary Commission President MVZ Sergio Salinas (MEX)
FEI Foreign Veterinarian Delegate DVM Jack Snyder (USA)
Veterinary Service Manage MVZ Alejandro Amieva (MEX)
Associate members
Alfonso Pimentel Manuel Ramirez
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TREATING VETS
COAPEXPAN
Gabriel Ramirez
PEROTE
Eduardo Flores
FARRIER MVZ Enrique Gómez Su (MEX) Assistant Farrier Carlos Trejo (MEX)
APPEALS COMMITTEE President Bernardo Lopez (ESA)
Members Mercedes Campdera (MEX) Jorge Verswyvel (COL)
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1. Introduction
In this manual are described the procedures for importation and exportation of equines, sanitary requirements, transportation for delegations and Officials, feeding, grooms accommodation and reserve athletes, during the XII Central American & Caribbean Games
2 . G e n e r a l Conditions
Rules for Participation. For further information, see under respective discipline.
As soon as NFs have presented their entries, October 14, 2014, all Chefs d´Equipe, Athletes, also on behalf of the horse owners, as well as their employees/grooms, representatives and accompaniments are requested, upon arrival at the Venue, to acknowledge and keep within the FEI Code of Conduct and all applicable FEI rules and regulations, including but not limited to the Equine Anti-Doping and Controlled Medication Regulations, as well as to behave according to ethical principles in common practice. Violations will be dealt by the respective Ground Jury or Appeal Committee. The FEI’s Anti-doping Rules for Human Athletes will also be applicable. All Athletes and Chefs d´Equipe must sign the Code of Conduct to the Secretariat upon arrival. (See Annex I)
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3. Competition Venue The XXII Central American & Caribbean Games 2014 will take place on the grounds of the COAPEXPAN (Dressage and Jumping Disciplines) and on the grounds of Centro de Adiestramiento Hipico PEROTE (Eventing)
4. Training Areas Practice arenas and practice obstacles will be available to Athletes on the competition Venue according to a Time Table. Riding outside these arenas and outside schedule times is not permitted. The training areas will be controlled by Stewards and priority will be given to the discipline according to the schedule.
5. Liability The OC declines any liability for property or pecuniary damage which may happen to visitors, athletes, grooms, h o r s e s and horse owners. The OC also declines any liability for theft, fire or other incidents. By making the definite entries each athlete declares that he/she has taken notice of the schedule and exclusion of the liability as set out in the schedule and that the athlete explicitly agrees therewith. All athletes are required to sign the waiver and Chefs d´Equipe are required to submit the form to the Secretariat upon arrival.
6. Insurance All Chefs de Mission, Chefs d´Equipe, Athletes, Owners, Trainers, Team Veterinarians and their accompaniments are personally responsible for damages to third persons caused by themselves, their employees/grooms, their agents or their horses. They are therefore strongly advised to take out a third-party insurance providing full coverage for participation in equestrian events at home and abroad, and to keep policy up to date. The OC/FEI will NOT be responsible for any damage caused by Athletes, their horses, NF Officials, their employees/ grooms or their representatives.FEI Veterinarians treating horses are advised to have adequate coverage for professional indemnity insurance.
Medical, physiotherapeutic, veterinary, farrier services Medical, Veterinary and Farrier Services will be available on the Venue from November 11th , 2014 through November 30th, 2014. Services are provided at the Athlete/ NF´s expense.
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7. Equine Services
The Venues opens N o v e m b e r 1 1 t h , 2 0 1 4 through December 2nd, 2014. Perote will be closing November 24th , 2014
8.Arrival procedures (see Annex II)
All participants are advised to clarify the requirements with the Authorities of Mexico with regard to the importation of horses of countries of origin well in advance Equines participating in the XXII Central American & Caribbean Games 2014, are required to be imported to Mexico City Airport - Benito Juarez, in accordance with the requirements established by the Mexican Department of Agriculture (SAGARPA).
*All arrivals must be scheduled with the OC.
*Horses may not be unloaded without the authorisation of the OC.
*Horses will be stabled by discipline.
* No horses will be allowed to come by truck, or land in other airport but International Airport Benito Juarez.
Horse passport and veterinary documents –including health certificates- are to be submitted to the official Veterinarian immediately after the arrival of the horses on the Venue.
Passports will not be returned until all accounts with the XXII Central American & Caribbean Games are settled.
If a team veterinary needs to declare medicines and other veterinary treatments they must do it in writing directly with SAGARPA in advance, so that they can proceed to authorise this importation. NO medicines/Supplements or equipment other than tack will be allowed to come with the horses.
The official Agent for the import/export of horses for the XXII Central American & Caribbean Games is AMWAT. The Mexican Equestrian Federation highly recommends working with them. FEM will bare no responsibility with other agents hired.
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AMWAT, S. A. DE C. V.
Cerrada de Santa Mónica no. 8-1
Lomas de los Angeles de Tetelpan
01700, México City
RFC AMW020515980
Alberto Malda Maza [email protected]
Marlene Perez Hernandez [email protected]
Antonio Calva Castillo [email protected]
9. Daily Fee: Feed, Hay and Bedding,
A charge of $120.00 per day per horse will be charge. Payment needs to be DIRECTLY to the Mexican Equestrian Federation by wire transfer previous to the arrival of the horses or in cash upon arrival at the show office. Proof of payment will be requested for all wire transfers.
Quality items (Feed, Hay , Bedding) will be provided by the OC included in the cost charged per day /per horse.
Other supplements will be offered a the cost of each NOC. List provided in Annex III.
Federations wishing to buy other feeds or products locally are welcomed to do it at their own cost.
The Mexican Federation and the OC will only guarantee products provided directly by them.
The Mexican Department of Agriculture (SAGARPA) will not permit the import of hay, feed, supplements, cereal grains or bedding into Mexico.
Ice will be free of charge.
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In case you need to make a wire transfer please use the following account Beneficiary: Federación Ecuestre Mexicana, A.C. Bank: BBVA Bancomer, S.A. Sucursal 0822 LOMAS
DOLLARS ACCOUNT NUMBER 0154700791
No. ACCOUNT CLABE 012 180 00154700791 0
ABA or swift number BCMRMXMMPYM
Concepto: NAME OF THE FEDERATION
10. Tack Stalls
The OC will provide tack stalls according to FEI requirements. –One box per 4 (four) horses
11. Arrival of Delegations Delegations will be hosted at VERACRUZ AIRPORT ONLY (VER). No transportation will be provided by the OC from Mexico City or XALAPA’s Airport. Delegations will then transported by the OC to the accreditation center and later to their hotels.
NOCs should inform the OC so that arrangements can be done.
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12. Accreditations
12.1 Official Accreditations All OFFICIAL Accreditations to be picked up at the MUSEO INTERACTIVO DE XALAPA
Delegations arriving at VERACRUZ airport will be driven by the OC to pick up their accreditations.
Other delegations arriving at different airports should drive to MUSEO INTERACTIVO XALAPA, to pick up accreditations.
Ave. R Murillo Vidal 1735 Xalapa, Veracruz C.P 91069
Accreditation Center will open November 6th from 7am - 22:00pm
12.2 Additional Accreditations (See annex IV) Additional Accreditations can be requested with the FEM for the following functions ONLY:
- 2 Horse Owners (in the passport) - Additional Grooms (additional to the one groom per horse declared) - Additional Vets - Additional Coaches - Farriers
A list needs to be provided by the Chef D’Equipe from each nation, listing all additional personnel which needs to be accredited.
A form will need to be filled NO LATER THAN NOVEMBER 1st and will need to be pre approved by the person in charge of additional accreditations, Mr. Javier Fernandez de Alba. A cost of $100.00 per additional accreditation will be charged (except for horse owners that appear on the passport ) .
Veterinarians must meet the criteria of being FEI Permitted Treating Veterinarians before accreditation will be valid
Please email all forms to [email protected], [email protected]
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13. Meals ,Accommodation & Transportation Of Delegations The XXII Central American & Caribbean Games 2014, will provide accommodation for Athletes, Chefs d´Equipe, Team Veterinarians.
Athletes, Chef d’ Equipe, Team Veterinarians will all be accommodated in Xalapa. COVER will directly inform the NOC of their accommodation.
Members of the official delegation will be given breakfast & Dinner at their hotels.
The MEX NF will provide member of the official delegation with a daily fee of $20.00/day for LUNCH. Please note this will apply 4 days before the event starts and up to the last day of competition.
DRESSAGE - November 11th - November 19th EVENTING - November 16th - November 23rd JUMPING - November 21st - November 29th.
Daily fee will need to be picked up by Chef d’ Equipes at the show office.
We request each Federation to send us copy of the duly signed by their NOC declaring the official conformation of your delegation.
13.1 Transportation Of Delegations
Each National Federation will be granted transportation to a from the hotels/sport venues in relation to the number of individuals in their delegation. Upon arrival NOCs will organise this and schedules will depend on the needs of your athletes.
Grooms in XALAPA will have a schedule posted at Posada XALLAPAN for shuttle services.
Grooms at Perote will not be needing transportation as they will be staying at the venue.
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14. Reserve Athletes & Horses Reserve Athletes will travel by their own responsibility. The cost of Traveling, Accommodation, Meals, etc. will not be met by the OC
Reserve Horses will be accommodated per discipline at the designated OFFICIAL venues. All costs for these horses to be covered by each NOC.
15. GROOMS
Grooms: 1 for every horse In case a Federation would like to request additional grooms they need to follow procedure listed in Annex IV
Please take note payment needs to be done through your Olympic Committee or directly to FEM. In case the payment is done through your NOC, Chef d’ Equipes MUST present proof of payment.
15. 1 MEALS & ACCOMMODATION FOR GROOMS
One groom per Horse, will be provided by MEX NF. There will be a charge of $30.00 (meals & Accommodation) per groom/per day to be paid directly to the COVER or FEM by each NOC.
Any additional days (previous or after) will need to be covered by each NOC/NF directly with FEM.
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Grooms (eventing) C e n t r o d e A d i e s t r a m i e n t o H i p i c o P E R O T E .
G r o o m s ( J u m p i n g & D r e s s a g e ) W i l l b e a c c o m m o d a t e d a t P O S A D A X A L L A PA N , 5 m i n u t e s f r o m t h e v e n u e .
At PEROTE Meals will be open for Grooms:
Breakfast 6am - 9am Lunch 12pm - 3 pm Dinner 6pm 8:30 pm
At Coapexpan there will be a restaurant service available for grooms.
GROOMS will be given a daily allowance of $40.00/day (breakfast/lunch/dinner)
Chef D’Equipes must inform in writing the arrival and departure dates for each groom. It is important to note that hotel accommodation in Xalapa/Perote are limited, so arrangements need to be done with enough time. Please submit this information IMMEDIATELY to [email protected], [email protected]
16. KEY DATES
Please refer to Annex V
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17. Certificates of Capability
All NFs must ensure that they send in the certificates of capability signed and stamp for all combinations (rider/horse) NO LATER than OCTOBER 20th to the respective departments at the FEI
[email protected] - DRESSAGE
[email protected] - EVENTING
[email protected] - JUMPING
18. Identification numbers Identification numbers for horses will be distributed at the arrival of the horse and must be worn during the whole event at all times when the horse is out of the stables.
Bib numbers for Eventing will be distributed on Chefs d´Equipe Meeting,November 20th , 2014
19. PIROPLASMOSIS POSITIVE HORSES
Horses tested positive for Piroplasmosis WILL BE ALLOWED at both venues according to the requirements laid down for such horses. National Federations need to inform AMWAT /Agent and the FEM no later than November 1st, the number of horses and the discipline in which they will compete.
Special arrangements will be made for these horses and they will be located separately from the rest.
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20. Logos (FEI GR Art. 135)
Only the National Logo is permitted. The Chief Steward is responsible for ensuring that FEI Regulations relating to Art 135 are respected by Athletes before entering the Arena. Athletes not complying with Art 135 GR will not be permitted to enter the arena during competition.
21. Stable Security The following security regulations must be obeyed:
a. No accompanying person may enter the stables, unless accredited –accordance with FEI Rules.
b. Smoking is strictly prohibited in the entire stable area. c. Open fires (e.g. camping stoves) are strictly prohibited. d. Only the actually needed amount of feed supplies may be stored in the
stables. e. Open space and entry ways between the stables may not be obstructed by
trucks or vans. f. All electrical plugs must be three-pronged (110 V) . g. No one is allowed to stay in the stables overnight due to the local fire
ordinance. h. Those who disregard the above security regulations will incur a fine
i. Dogs (and all other pets) are strictly prohibited on the entire venues (PEROTE / COAPEXPAN) , as well as the cross-country course.
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22. PRESS Press conferences interviews and autograph sessions All Chefs d´Equipe, Athletes, Team Officials and especially medalists and placed riders must be available for interviews and autograph sessions when requested by the O C.
The O C reserves the right to make use of all illustrations (photographs, images, videos, etc.) made on behalf of the OC during the event or on the show grounds for their commercial purposes, without the explicit consent of the person/athlete illustrated.
23. Kiss & Cry Areas Each stadium has a so-called “Kiss & Cry” area to which a maximum of 7 persons pertaining to the relevant Athlete currently in the arena will be allowed.
24. VIP AREAS
VIP area in PEROTE will accommodate 8 people per table. No FOOD OR BEVERAGE INCLUDED and will run from November 21st to the 23rd at a cost of $4000 MEX PESOS. If there is interest please contact Mayor Herrera for reservations and payment details: [email protected]
- VIP seating will be provided for the disciplines of Dressage & Jumping at COAPEXPAN
- Please refer to Annex VI for payment details.
CLUB HIPICO COAPEXPAN
RESERVATIONS FOR VIP TABLES
CONTACT:HUMBERTO GUERRERO CHAZARO
TEL.+522288421100 XALAPA,VERACRUZ.
15 - 19th NOVEMBER - DRESSAGE
25 - 29 NOVEMBER - JUMPING
USD 2000 per table of 8 places.
PLEASE NOTE TABLES DO NOT INCLUDE FOOD OR BEVERAGES.
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25. TIMETABLE
STABLES IN PEROTE AND COAPEXPAN OPEN NOVEMBER 11th , 2014
Time Activity Place Remarks
NOVEMBER 14th
17:00 Dressage Technical meeting Press Conference/meeting room
NOVEMBER 15
8:00 Dressage Veterinary Check Paddock 3
11:00 Familiarization- Dressage Dressage Main Arena
17:00 Dressage Technical Meeting
Press conference / Technical meetings
roomDraw – Starting
order
NOVEMBER 16h
10:00 Dressage First Qualifier - PSG (Team) Dressage Main Arena
NOVEMBER 17
9:00 Chefs to Hand in Music for FREESTYLE MARIBEL ALONSO
10:00 Dressage Second Qualifier - INTER I (Team) Dressage Main Arena
End of competition Medal Ceremony Dressage Main Arena
TBC CHEF’s MEETING / DRAW Press conference / Technical meetings
roomDraw -
Freestyle
NOVEMBER 18th
TBC FREE DAY / SOUND CHECK FOR FINAL
Main Arena
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TBC WELCOME COCKTAIL TBC
NOVEMBER 19
11:30 Freestyle (Final) Dressage Main Arena
End of competition
Medal Ceremony (Individual) Dressage Main Arena
End of competition
Medal Ceremony (Overall) Dressage Main Arena
NOVEMBER 20
8:00 Eventing Veterinary Check
11:00 Familiarization - Eventing Dressage Main Arena in Perote
18:00 Eventing Technical Meeting Press conference / Technical meetings
room in Perote.Draw – Starting
order
NOVEMBER 21st
11:00 Dressage - Eventing Dressage Main Arena in Perote.
18:00 Eventing Technical Meeting
Press conference / Technical meetings
room in Perote.
NOVEMBER 22nd
11:00 Cross - Eventing PEROTE
NOVEMBER 23rd
8:00 2nd
EventingVeterinary Check Área in Perote.
11:00 Final – Individuals and Teams Eventing
Main Arena (sand) in Perote.
End of competition Medal Ceremony Main Arena (sand) in
Perote.
NOVEMBER 25
8:00 Veterinary Check - Jumping Paddock 3
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12:00 Familiarization - Jumping Main arena (Grass)
18:00 Technical Meeting - Jumping
Press conference / Technical meetings
roomDraw – Starting
order
NOVEMBER 26th
1:00 1rs round - Speed Jumping Main arena (grass)
End of competition Medal Ceremony Main arena (Grass)
NOVEMBER 27th
11:00 Jumping – Teams 2rounds Main arena (Grass)
End of competition
Medal Ceremony – Jumping Teams Main arena (Grass)
NOVEMBER 28th
9:00 2nd
Jumping Paddock 3
NOVEMBER 29th
1:00 Individual Jumping Final Main arena (Grass)
End of competition
Medal Ceremony – Individual Grand Prix Main arena (Grass)
End of competition
Medal Ceremony – Overall Individual Main arena (Grass)
TBC FAREWELL COCKTAIL (CASUAL) TBC
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26. MEDICAL SERVICES
Hospital Angeles de Xalapa - 01 2281410800
Ambulance : Ambulancia Cruz Ambar
27. Commercial Areas
Any one interested in renting space for commercial purposes at COAPEXPAN, can contact Mr. Jose Gomez [email protected] +52 1 5554090884
Mayor Eduardo Herrera - [email protected] in PEROTE
28. OFFICIALS
28.1 TRAVEL ARRANGEMENT FOR OFFICIALS
Officials to send itinerary for approval for
DRESSAGE to Mrs. Maribel Alonso [email protected]
EVENTING Mayor Eduardo Herrera [email protected]
JUMPING Rafael David - [email protected]
Airfare will be refunded by the OC once in Mexico.
Important to provide proof of purchase for all tickets.
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28.2 ACCOMMODATION & MEALS
Officials will be accommodated per discipline.
JUMPING & DRESSAGE - HOTEL XALAPA
EVENTING - Officials will be accommodated in PEROTE.
Officials will receive a daily fee to cover their meals.
Breakfast will be at the respective hotels.
28.3 AIRPORT PICK UP
Officials will be greeted at the airport by the OC
28. 4 ACCREDITATIONS
After pick up at the airport, Officials will be taken to the MUSEO INTERACTIVO DE XALAPA to get their accreditations and then to their hotels.
28. 5 TRANSPORTATION OF OFFICIALS
The OC will provide transportation to and from the hotels & Venues.
29.TRANSPORTATION OF HORSES FROM PEROTE TO COAPEXPAN
After the eventing discipline is over, horses will be transported to COAPEXPAN on November 24th by truck. Expenses covered by each NOC.
Transportation cost is $1200 per truck .Each truck has a capacity of 15 horses, therefore this cost will be divided by the number of horses trasported.
Please advice [email protected] as soon as possible if you will be needing this service.
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30. SOCIAL EVENTS
Welcome Cocktail - November 18th Farewell Cocktail - November 29th
DETAILS TO FOLLOW
31. Parking
Parking for riders & Other members of the official delegation will be available at both COAPEXPAN & PEROTE Venues.
32. STABLE OFFICE HOURS - REQUESTS
At Coapexpan and the stabling office will be opened from 6:00 am - 6:00 pm All requests need to be made to the stable managers by 4:00 pm the day before
33. Veterinary Matters All veterinary examinations and horse inspections will be carried out according to FEI Veterinary Regulations and Rules for the competitions.
The 1st veterinary examination takes place after the arrival of the horses at the [venue] and it is carried out by a veterinarian of the Veterinary Commission to establish the identity of every horse and verify general health and freedom from infectious diseases.
The horses participating will have to be accepted at their respective horse inspection before the competitions according to the established schedules.
Any supportive treatments may only be given with the authority of the Veterinary Commission using the appropriate FEI Forms and can only be given by veterinarians who possess an FEI Veterinarian Identity Card. A sufficient number of designated treatment boxes will be made available. All team and treating Veterinarians must present their FEI Veterinarian Identity Card to the Veterinary Commission and the Veterinary services Manager upon arrival at the event venue.
Equine Anti-doping and Controlled Medication Procedures (EADCMP) !27
Equine Anti-Doping Tests will be made to detect the presence of prohibited substances according to the 2015 FEI Equine Prohibited Substances List. (These sample collections will be carried out by the Veterinary Service of the Organizing Committee and the FEI Veterinary Delegate)
At least 10% of the participating horses in each competition, chosen randomly or as directed by the Veterinary Regulations, will be subjected to tests for prohibited substances. This 10% should be at least the first four places in the Individual Competition, and in the event of Team Final Competition, a horse of each team placed in the first four places. Note the detection of a banned substance currently carries a likely two (2) year athlete suspension. The procedures used for the Veterinary Control will follow the effective FEI Veterinary Regulations. All horses should be accompanied by a valid Official FEI Passport. Any supportive veterinary treatments may only be given with the authority of the Veterinary Commission as above and by veterinarians possessing an FEI Veterinarian Identity Card. Horse EADCMP blood and urine samples will be analysed by
EQUINE ANTI-DOPING AND CONTROLLED MEDICATION 2014 Veterinary Regulations, Chapter VI
CLEAN SPORT INFORMATION
The current FEI Equine Prohibited Substances List of Banned Substances and Controlled Medications (the EPSL) is available on the FEI Clean Sport website: www.FEICleanSport.org as a PDF document, database or smart phone app. Detection times are also provided for a limited number of Controlled Medication substances where available.
Elective Testing may be carried out, by Competitors for their Horses, prior to an Event to check for the presence of prohibited substances (please refer to www.FEI.org/veterinary for information and details Art. 1956)
FEI LABORATORY FOR SAMPLE ANALYSIS
Details of FEI Approved Laboratory appointed to carry out analyses on samples collected at this event. (Vet. Regs. Art. 1064).
Name: United States Equestrian Federation Drug Testing and Research Laboratory
Address: 1509 Bull Lea Rd Suite 100 Lexington, KY 40511 USA
Telephone: t 800 633 2472 | f 614 299 7706 |
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FURTHER QUERIES ON THIS INFORMATION NOTE
If you have any further questions please check: www.fei.org/Veterinary
HUMAN ANTI-DOPING
At a minimum, and pursuant to the ADRHAs, Organisers must provide the following at Events where human anti-doping testing is scheduled to take place at least 2 months prior to the Event:
1. One (1) staff member able to act as point of contact and coordinator for the Doping Control Officers (DCOs) with the contact name and details of this staff member to be communicated to the FEI at least two (2) weeks prior to the starting date of the Event. 2. Human anti-doping facilities reasonably separated from public activity, consisting of:
- one (1) private room exclusively dedicated for use by the DCOs with one (1) table, two (2) chairs, pens and paper and one (1) lockable fridge; and
- a waiting room/area with a suitable number of chairs as well as an appropriate amount of individually sealed, non-caffeinated and non-alcoholic beverages, which includes a mix of natural mineral water and soft drinks ; and
- one (1) private and clean bathroom/toilet, adjacent or as near as possible to the DCO room and waiting area.
3. Staff members (or volunteers) of both genders, able to act as Chaperones. The number of Chaperones available to the OC must be communicated to the FEI as early as possible following receipt by the OC of the Testing plan for the Event. Please see the qualifications for Chaperones in the ADRHAs.
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Annex I FEI CODE OF CONDUCT
Chefs d´Equipe are required to submit the signed copies of the Code of Conduct to the Secretariat upon arrival.
Code of conduct
The Fédération Equestre Internationale (FEI) expects all those involved in international equestrian sport to adhere to the FEI´s Code of Conduct and to acknowledge and accept that at all times the welfare of the horse must be paramount and must never be subordinated to competitive or commercial influences.
1 At all stages during the preparation and training of competition horses, welfare must take precedence over all other demands. This includes good horse management, training methods, farriery and tack, and transportation. 2 Horse and Athletes must be fit, competent and in good health before they are allowed to compete. This encompasses medication use, surgical procedures that threaten welfare or safety, pregnancy in mares and misuse of aids. 3 Events must not prejudice horse welfare. This involves paying careful attention to the competition areas, ground surfaces, weather conditions, stabling, site safety and fitness of the horse for onward travel after the event. 4 Every effort must be made to ensure that horses receive proper attention after they have competed and that they are treated humanely when their competition careers are over. This covers proper veterinary care, competition injuries, euthanasia and retirement. 5 The FEI urges all involved with the sport to attain the highest levels of education in their area of expertise.
Signature Chef D‘ Equipe Date
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Annex II
Equine Transportation Manual.
This Manual is the guideline that describes the procedures for temporary importation of the Equines that participates in the XXII Central American & Caribbean Games.
1. Temporary importation of equines.
2. Equine arrival and release at entry points at the international airport of Mexico City.
3. Temporary importation of equipment and related Goods .
4. Domestic equine transportation from México city international airport to the quarantine points of the XXII Central American & Caribbean Games.
5. Export requirements for horses and their equipment to their countries or to a third country.
The only point of entry for horses into Mexico for the XXII Central American & Caribbean Games is Mexico City International Airport. NF´s must contact and coordinate their horse’s arrival dates with the Official International Shipping Agent, AMWAT SA De CV/other agent , by e-mailing or faxing the flight schedule immediately
Confirmation of the flights to be sent at least 8 days before. AMWAT will coordinate with the Mexican Agriculture Department (SAGARPA) the arrival of horses to Mexico.
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All the Equine must have a micro chip in the moment of their arrival. The Mexican Agriculture Department, “SAGARPA” will verify as a part of the inspection for Importation. In case that you do not have the microchip, please contact the Official International Shipping Agent, AMWAT SA de CV, so they can get these shipped to you.
All the Equines must present their FEI Passport.
The horses will leave the airport directly to the quarantine points, approved by the Mexican Agriculture Department “SAGARPA”. COAPEXPAN & PEROTE.
Horses which decide to arrive previous to the opening if the stables November 11th and decide to go to another venue, will have to do a 30 day quarantine before entering the official venue for the XXII Central American & Caribbean Games.
Temporary Importation of Equine.
In Mexico, the Equine Importation requirements were specially developed for the XXII Central American & Caribbean Games performance horses competing in the three disciplines. These requirements were mailing to the Agriculture Departments of each country that participates in the XXII Central American & Caribbean Games 2014 (See the Attachment with the Certificate form). This Certificate must be sent to the Official International Shipping Agent, AMWAT, as soon as possible, to check it with the Mexican Agriculture Department “SAGARPA”. This Certificate must contain the micro chip number of each equine, because when the equines arrive, the SAGARPA Official Veterinary Commission will verify that the horses have the right number of micro chip.
The Certificate to Departure of Equines Temporary Imported, that will be signed by the SAGARPA, must be written according with the horse origin Country Zoosanitary rules, such requirements must be sent to the Official International Shipping Agent AMWAT .
If the Equines going to export to a third Country, the Certificate will be according with the requirements, tests and vaccination of that Country.
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The Official International Shipping Agent must receive the following:
• Name of the National Federation.
• Name of the Country.
• Name of the City Horse departure.
• Transportation.
• Schedule (arrival and departure).
• Shipping Agent information, appointed by the NF´s or Committee.
In addition to this information, the Official International Shipping Agent must receive a detailed list including the number of items of each equipment piece. The following items ARE NOT PERMITTED
1. Medicines.
2. Personale Luggage.
3. Riders, Veterinarian and Groom Equipment (chaps, boots, helmets, etc).
4. Feed, Supplements, Concentrates, Cereal Grains.
5. Bedding Materials.
NF´s must present with a minimum of eight days the documents for the importation, (Export Zoo sanitary Certificate, Invoice and Air plane Receipt) that have to be accepted by the border authorities and sanitary authorities, to have all the necessary documents, checking and authorised before the equine arrival.
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All the Equines, Equipment and Goods imported by this negotiated protocol, must be exported once the XXII Central American & Caribbean Games 2014 have finished.
Equine arrival and release at entry point at the international airport of Mexico City.
In the moment of the equine arrival, they must have the original Export Zoo sanitary Certificate given by the Official Veterinary from the Origin Country, according with the importation sanitary requirements, and the Invoice and AirWay Bill (AWB).
The OISA´s Official Veterinary will verify that such document is according with the Import Zoo sanitary requirements and he will check the equine inspection at the entry point. Also he will be in charge to verify that the microchip number that is in the Certificate, is according with each one of the equines. After, they go into the assigned vehicles, to be transported to the quarantine points of the XXII Central American & Caribbean Games.
Temporary Importation of equipment and Goods.
The Equipment and related goods will be released at same time that the equines and if it is necessary they will be checked by the border authorities, therefore, each trunk must have a external list, with the detail amount of each item, and must presented without lock or give the keys to let the authorities inspect them.
Domestic equine transportation from Mexico City International airport to the quarantine points in the XXII Central American & Caribbean Games.
a. Foreign equines domestic transportation, arrival.
At the Verifying Points and Federal Inspection Points, the importer must present the effective Sanitary Certificated for Importation for domestic transportation.
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b. Domestic Transportation.
The Official International Shipping agent will be in charge to comply with the Domestic Transportation Sanitary Certificate, the national participants could use the Official Equine Passport, or the Domestic Transportation Sanitary Certificate with review to and from the Venue. The Official International Shipping Agent will be in charge to inform immediately to the General Animal Health Direction “DGSA” about any disease or death of the imported equines, occurred during the transportation to isolation areas or during the time they stay, to conduct epidemiological research, so it, AMWAT allow the CPA staff access to the isolation unite, to verify the equine health. DGSA dictate health measures.
The quarantine areas must be empty, washed and disinfected, all entries must count with sanitary carpet for the equines as well as the authorised personnel that enter this areas, the driveways also must count with sanitary carpets, 15 days before the opening. The Venue in COAPEXPAN will be open from November 11th 2014 to December 2nd 2014. Perote will open November 11th and closed November 24th, 2014 . If there are eventing horses which need to stay longer, they will be transported to the COAPEXPAN Venue until their return.
In case of Piroplasmosis-positive horses, the infected equines will be accepted to a special isolated stables for Piroplasmosis-positive horses in the quarantine areas of the XXII Central American & Caribbean Games 2014. You must notify the Shipping agent IMMEDIATELY with no less than 30 days before the importation. The importer must notify to the DIGIF and the DGSA in advance to the arrival of the equines, to coordinate the specific requirements for isolation.
Export requirements for equines and their equipment to their countries or to a third country.
The Certificate to Export the equines temporary imported, issued by the SAGARPA, must be made according to the sanitary requirements of the equines Country of Origin, such requirements must send at least 5 months before the equines departure date.
SAGARPA issued Export Zoo sanitary Certificates and also the Domestic Zoo sanitary Certificate to move to the Mexico City International Airport.
If horses do not return to their Country of Origin, they must ask for the Export Zoo sanitary Certificate and qualify the requirements of a third Country.
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Any doubt or comment related to the Equine Temporary Exportation/Importation and their equipment, please contact to.
AMWAT, S. A. DE C. V.
Cerrada de Santa Mónica no. 8-1
Lomas de los Angeles de Tetelpan
01700, México City
RFC AMW020515980
Office (52) (55) 5668 3034
Fax (52) (55) 5668 3043
ALL NFS MUST CONTACT AMWAT for them to send the Zoo Sanitary Certificate template. Please contact them immediately for this.
Any doubt or comment related to the Equine Temporary Exportation/Importation and their equipment, please contact to.
Alberto Malda Maza [email protected] Cel. (52) (55) 1989 9889 (52) (1) (55) 5416 6916
Marlene Perez Hernandez [email protected] Cel. (52) (55) 1989 9888
Antonio Calva Castillo [email protected] Cel. (52) (55) 2585 7215
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The XXII Central American & Caribbean Games OC will NOT pay the cost of Import/ Export expenses of the equines that arrive directly to the Centra l Amer ican & Car ibbean Games and the transportation from the authorised airport to the Venues, will be at the charge of each NOC.
Responsibility
Neither the COVER, nor COAPEXPAN,PEROTE, FEM nor AMWAT, accepts any responsibility for any accident or illness that may befall any horse, competitor, groom or any other person. The same applies in case of damage to cars, saddler, utensils and all other objects, including damage resulting from theft, loss, fire, etc
NF´s are responsible to ensure that each participating horse is insured for a sufficient amount to cover any eventuality that can occur during or in relation to the XXII Central American Games 2014, including without limitations, problems occurring during transportation to and from the Venues.
All owners and Athletes are personally responsible for damages to third parties caused by themselves, their employees, their agents or their horses. They are therefore, strongly advised to take out a third party insurance providing full coverage for participation in equestrian events at home and abroad and to keep the policy up to date.
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Annex III
Feed, Hay and Bedding
Feed, Hay and Bedding supplier for the XXII Central American & Caribbean Games, 2014 to supply an assortment of hays, cereal grains, concentrate feeds, supplements and bedding materials which are of superior quality and which are designed for performance horses competing in the three disciplines represented at the XXII Central American & Caribbean Games, 2014.
Package Cost : The cost of the all-inclusive package is USD 120 horse/day, to be paid directly to FEM. Horse days will be calculated from the day that the horse arrives to the Venue until the day it departs. The following goods are included in the package:
BEDDING: Wood Shavings (Pine) - Boxes will have 10 bags of shavings and each horse will be able to request 10 additional bags within the daily package. Additional shavings will be at the cost of each Federation.
HAY
Cereal grains and concentrates
A range of both pellet and textured Concentrates will be available. This feeds will be formulated to meet the nutriments requirements of horses participating in the three disciplines in the XXII Central American & Caribbean Games, 2014 from Purina and Galope Brands.
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DAILY FEE FORM
Please fill out this form with quantities for the entire duration of your stay.
Please note that the deadline is November 1st, 2014. Send your form to [email protected]
NATIONAL FEDERATION___________________________________________________________
ARRIVAL DATE___________________________________________________________________
DEPARTURE DATE________________________________________________________________
DISCIPLINE______________________________________________________________________
NUMBER OF HORSES______________________________________________________________
RESPONSIBLE____________________________________________________________________
SIGNATURE_____________________________________________________________________
CARROTS WILL BE AVAILABLE FOR SALE
ITEM QUANTITY
Bedding / Pine Shavings (Included in daily fee.)
Ice (Included in daily fee.)
Grass (Included in daily fee.)
Concentrates (PLEASE CHOOSE ONE ITEM PER HORSE INCLUDED IN DAILY FEE)
Atleta Plus
Omolene 400
Galope
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For further inquieries on additional products , please contact
Francisco Lomelin Enrique Stephanie Gonzalez
General Director Assistant Alimentos Elite Alimentos Elite 044.55.43.47.03.24 044.55.17.95.61.05 [email protected] [email protected]
OFFICE 58.10.06.32 58.10.66.81
ADDITIONAL ITEM QUANTITY
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EQUIPMENT LOANED TO EACH NATIONAL FEDERATION The Organising Committee will provide (per horse):
2 Water rubber buckets, 1 feed rubber bucket
The OC will provide(per TEAM):
1 wheel barrow, 2 pitch forks
A deposit of $250.00 will be charged per TEAM (Discipline) upon arrival. Refund will be made after the equipment is returned to Mr. Andrew Quiroz/Mario Pacheco- Stable Managers COAPEXPAN or Mr. Armando Vasquez Arriaga in Perote
These will all need to be returned to the stable managers before the horses depart each venue.
Payment for all inclusive packages will be accepted at the Venues. Payments will be received Cash or Wire Transfer
Full payment will be required before the horse leave the Venue at the conclusion of the XXII Central American & Caribbean Games, 2014
For all special needs please contact [email protected]
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Annex IV Accreditations
Besides the members of the Delegation, additional members can be accredited by COVER : • 2 Owners • Grooms (one per two horses) • Reserve Athlete, Accreditation “P”, (The Reserve Athlete must register according with the COVER Registration Manual)
ADDITIONAL ACCREDITATIONS
Additional Accreditations will be available for purchase by NFs on a limited basis and only if the required information has been entered by the respective NFs at the latest by November 1st, 2014, to the following e mail.
[email protected] , [email protected] [email protected] (only for eventing)
These Additional Accreditation will only have access to the Stables and Training areas.
Additional Accreditations will be for the following personnel
• Extra Groom • Extra Veterinary • Extra Farrier • Additional Coaches • 2 Horse Owners (in the passport at no cost)
Veterinarians must meet the criteria of being FEI Permitted Treating Veterinarians before accreditation will be valid.
The cost of the Additional Accreditation is US100 (one hundred dollars) each one. The Additional Accreditations will be paid at COAPEXPAN.
Forms to be sent by Chef d’ Equipes by November 1st for each applicant. PLEASE INCLUDE PHOTOS and send directly to
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Como consta en el Pasaporte o Identificacion/ As shown on Passport or Identity Card
En caso de no contar con Pasaporte/ In case of no Passport
Apellido Paterno/ Last Name IFE Cédula de Identidad/ Identity Card
Numero del Documento/ Identity Card Number
Apellido Materno/Second Last Name
Fecha de Emisión / Identity Card Issue Date
Nombre/ Given NameDía/ Day
Mes/ Month
Año/ Year
Fecha de Expiración / Expiry Date of Identity Card
Sexo/ GenderDía/ Day
Mes/ Month
Año/ Year
Femenino/ Female Masculino/ Male Nacionalidad del Documento/ Identity Card Nationality
Fecha de Nacimiento/ Day of Birth
Lugar de Emisión/ Identity Card Place of Issue
Pais de Nacimiento/ Country of Birth
Ciudad de Nacimiento/ City of Birth
Nombre y Firma del Invitado/ Name and Signature
Nacionalidad/Nationality
Funciόn/Function
Datos del Pasaporte/ Passport Information
Numero del Pasaporte/ Passport Card Number Fecha/ Date
Día/ Day
Mes/ Month
Año/ Year
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Annex V Key Dates
Entry by Number August 14th , 2014
Entry by Name October 14, 2014
Certificates of Capability October 20th , 2014
Definitive Entries DRESSAGE November 13th EVENTING November 17th
JUMPING November 23rd
Venue Stables Open November 11th , 2014
Grooms Village Open N o v e m b e r 1 1 t h , 2 0 1 4
Grooms Village Closed PEROTE November 24th , 2014 COAPEXPAN December 2nd , 2014
Opening Ceremony November 14 th , 2014
Closing Ceremony October 30, 2011
Venue Closed December 2nd , 2014
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Annex VI
VIP TABLES
CONTACT & BANK INFORMATION
CLUB HIPICO COAPEXPAN
RESERVATIONS FOR VIP TABLES
CONTACT:HUMBERTO GUERRERO CHAZARO
TEL.+522288421100 XALAPA,VERACRUZ.
CUENTAS DEL DEPOSITO
BENEFICIARIO: HÍPICO COAPEXPAN, S.A. DE C.V.
CUENTA BENEFICIARIO: 0162597977
BANCO BENEFICIARIO: BBVA-BANCOMER-MÉXICO
SWIFT CODE BANCO BENEFICIARIO: BCMRMXMMPYM
BANCO INTERMEDIARIO: JPMORGAN CHASE BANK, NEW
YORK, N.Y.
ABA BANCO INTERMEDIARIO: 021000021
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SWIFT CODE BANCO INTERMEDIARIO: CHASUS33
Los datos para recibir depósitos provenientes de aquí de México:
Banco: BBVA Bancomer
No. Cuenta: 0162597977
Clabe: 012840001625979776
Suc: 6355 Banca Patrimonial Xalapa
Hípico Coapexpan, S.A. de C.V.
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