c2 b billcomoct11

CPA2Biz, Inc. - Proprietary and Confidential Information

PAPERLESS OFFICE

Streamlining the Bill Management and Invoicing Process

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Agenda

• The Challenges of Bill Management and Invoicing

• How Bill.com Addresses These Challenges• Day-to-Day Processes Streamlined with Bill.com• Accounting System Integration• Accountants Program Benefits & Pricing


• File and retrieve

• Collaborate & approve

• Time your payments

• Reports

• Disputes and exceptions

• Vendors

• Payments & reconciliation

Business Bill Payment is a Process, Not a Transaction


Traditional Bill Pay Just Doesn’t Cut It

x No document managementx One userx No process automationx Few vendorsx Pay large vendors electronicallyx Personal finance software

Extensive document management Many users, roles, and controls Fully automated workflow Many vendors Pay everyone electronically Professional accounting software

Typical Bill Payment Business Bill Payment


Invoicing and Collections Can Be Time Consuming

• Creating, sending and tracking invoices

• Lack of visibility• Managing and sending payment

reminders• Processing Remittance • Delaying working capital• Unnecessary Write-offs• Inefficient Reporting


What if Business Bill Payment Was Re-Invented to Work the Way Businesses Actually Operate?


• Works like the real world

• Anywhere

• Anytime

• Inexpensive

• Easy

Simplify the Bill Pay Process


• Paperless invoicing

• Transparency

• Automated

• Adds value

• Your clients get paid faster

Simplify Invoicing and Collections


“Bill.com has been an essential tool in helping us with processing our clients' documents. The cost savings that is offered is an exceptional value and allows us to streamline our clients financial reporting.”

Steve Brady, Bruin and Brady

Proven Success!

“Bill.com has allowed our clients and our firm to save an incredible amount of time, improve internal controls, and almost instantly create the paperless work environment we have been working so hard to achieve. ”

Jennifer L. Katrulya, CPA, CEOBusiness Management Resource Group, LLC

“Bill.com is a real game changer.”

John Woolridge, CPA, LarsonAllen LLP


Day-to-Day Processes Streamlined with Bill.com


Accountants Console

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Setup Overview

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User Setup

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Your Day-to-Day Finances. Simplified.

• We keep track of what to do

• A calendar shows cash going out & coming in

• Forecasted Cashflow!


All are placed in your Inbox• Individual bills• Batches of bills

Processing Documents in Inbox

Select the action to process the document and/or file it in your online filing cabinet

Supported File Formats:


Eliminate Tedious Data Entry Simple

• Heads up Display• SmartEntry• Access previous bills easily• Use the same vendor list and GL from

accounting system


Eliminate Tedious Data Entry Simple

• Heads up Display• SmartEntry• Access previous bills easily• Use the same vendor list and GL from

accounting system

Simpler

• Invoice data entered for you• Receive notification when bill is ready

for approval• Vendor remittance and account

information automatically updated• 100% accuracy guaranteed!


Eliminate Manual Processes and Controls with Automated Approval/Review Workflow

Role-based security, collaboration/workflow, approvals, and complete audit trail


Schedule Payments with Confidence and Ease

• Instant access to everything you need – documents, approver notes, and vendor credits

• Pay with one click through Bill.com (or continue paying the old way)


Schedule Payments with Confidence and Ease

Better check payments• No printing, signing, and mailing• FREE fraud protection• Automatic cleared check upload

Better ePayments (ACH) than a bank• Directory of 4000+ Top Billers• Pay any SMB or individual (Low cost, No

Limits)

Instant Payments through PayPal• Pay other PayPal Accounts• No need to access PayPal to

make or verify payments


Mobile Bill Payment!

• Access multiple client accounts

• View/Approve bills

• View approver notes

• Make secure payments

– Multiple bank accounts

– Adjustable payment timing


• Fraud Protection

Check drawn on Bill.com’s bank account

• Payment Verification

Invoice copy sent with check

Secure and Accurate


ePayments without eHassle

• Pay electronically without having to check your bank

• Vendors receive payment details automatically

• Get notified when money is on the way

• Get notified when money is available


A History of Everything

• Helps you manage your clients vendors

• Simplifies your clients audits

• Puts payment details at your fingertips

• Provides cleared check images

Automatically uploaded

Associated with the transaction


• Create invoices manually or sync invoices from QuickBooks or Peachtree

• Send invoices electronically and/or via postal mail • Track and manage invoices using automated reminders• Record payments and sync to accounting package

Opportunity For Invoicing


• Create invoices manually or sync invoices from accounting package

• Track and manage invoices using automated reminders

• Record payments and sync to accounting package

Maximize Your Firm’s Operational Efficiency


• Automate your billing by having Bill.com send invoices for you electronically, via postal mail or both

Send Invoices with One-Click

• Bill.com sent invoices will have a return envelope and a Quick Response (QR) code to expedite collections

• QR codes allows customers pay you via your web portal


Mobile Invoicing

• See all outstanding and overdue invoices in a dashboard

• Send email invoices

• Collaborate with customers via notes


• View and pay current invoices

• A history of all invoices received

• Automated billings and payments

• Secured, 24/7 access

A Personalized Web Portal For Your Clients’ Customers


• Review a single invoice

• Collaborate via notes

• Pay from bank account (ACH) or by credit card

Customers Collaborate and Pay with Ease


• Payments accepted via ACH or credit card

• Funds directly deposited into your account

• No more trips to the bank!

• Pay your bills right away using funds

• Payments synced with accounting package

Payments Confirmed and Deposited


• Improve operational efficiency with an automated billing and payments platform

• Share documents with Clients and Clients’ Customers• Auto-bill and charge Customers or Customers can choose

auto-pay• Maximize cashflow when you get paid faster andn reduce

your DSOs

Reap Benefits Now!

Firms and Clients are Getting Paid 2-3x Faster


Document Storage

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• Transactions appear as if entered directly into the accounting system

• Maintains consistency

• Enables sophisticated expense and cash management

• Does not impact other accounting activities

Works with Accounting Systems to Support Your Financial Reporting

* Receivables syncs with QuickBooks Desktop and Peachtree


One-Click Document Retrieval

• Document retrieval at your fingertips • Retrieve bill images and transaction details stored in Bill.com from your

accounting package


• Bank-level encryption• SAS70 Type II audited• FDIC-Insured funds• Role-Based controls• Audit trail of approvals and

payments• Verisign secured• Redundant data centers• Automated data backup

Same Security Used by Banks


Accountants Program Through CPA2Biz

• Dedicated Account Manager• CPA2Biz Client Tools• Demo accounts • Bill.com Help Desk (chat, phone,

email)

• Linkedin – CPA2Biz TBAS & Bill.com Coaches Club

• Client Price Discounted from $49 retail• Risk Free 60 Days offer• Accountant Console


Sample Client Industries

Franchises

• Distributed bill locations• Common Vendors• Bill payers highly mobile

Medical/Dental

• High bill volume• Lots of vendors• Bill payer is typically head

of practice (or temp)

Retail

• Lots of vendors• Store owner pressed for

time and often handles bills from home

Rental/Property Management

• Many billing locations• Lots of vendors• Single paying authority

that is rarely in an office

Not-for-profits and other Organizations

• High bill volume• Lots of vendors• Need to focus on core

business

High Net Worth Individuals / Trusts

• Operate households like a business

• Want ‘control’ but need to delegate work

• Often not at home• Significant audit trail

requirements


Bill.com Value

• Easy and Fast– Easy to get clients bills– Easy to approve and

collaborate internally and with your clients

– No need to worry about the accounting system

• Flexible– Gives you or your client

control – depending on setup

• Access – Information readily available

through simple web portal

• State-of-the-Art payments– Check and electronic

payment– Fraud Protection

• Safe and Secure– SAS70 TYPE II Compliant– Secure replicated data

centers– Disaster recovery (with no

effort)– Document DVD available

• Cost Effective– Monthly subscription– Working in minutes


Contact Pete Potsos at CPA2Biz:

Pete Potsos, CPA

[email protected]

989-954-6589

Contact Information

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mailto:[email protected]

c2 b billcomoct11

Economy & Finance

confidential information11

confidential information12

confidential information13

mobile bill payment

traditional bill

user setup cpa2biz

accountants console

old way cpa2biz