c · web viewcommittee on finance. budget hearings minutes. march 8, 2014. call to order: 9:23am....

I. Call to order: 9:23am

II. Attendance Report: Alexander Farley

a. Voting Members: 6

b. Non-voting Members: 3

III. Chair Report: Jason A. White

a. 55 organizations submitted budget materials.

b. 50 organizations submitted budget requests in the required format and by the deadlines set by the Committee on

Finance and are therefore going to be entertained by this committee.

c. The dollar amount of the total request Student Organization Budgets is: $2,471,493.91

i. This puts the Student Organization Budgets at $371,493.00 over the $2,100,000.00 available total for

Student Organization Budgets.

IV. Old Business

a. N/A

V. New Business

Budget Criteria is as follows:

Committee on Finance Funding Request Approval Criteria:

1. Does the organization meet the eligibility requirements?2. Does the organization actively recruit members?3. Does the organization have an active roster with attendance records? 4. Does the organization conduct fund-raising activities to supplement their allocated budget?5. Does the organization participate in community service events?6. Is the funding request clear, complete, precise, and appropriately prepared?

If the answer to any of #1- #6 is no: request denied in full

7. Will the events, programs, or service sponsored by the organization be effective?

Criteria to be considered when assessing “effectiveness” a. Will a large number of students be positively affected by the event, program, or service?b. Will the event, program, service be significant, profound, or of vital importance to the participants?c. Will the event, program, service be academic or professionally relevant in nature?d. Will the event, program, service be culturally enriching in nature?e. Will the event, program, service be provide a specific service to the universityf. What will the students who participate in this event, program, service bring back to the University as a result? In

other words, what is the "take back" - especially for conferences and other travel requests. (examples: spirit, recruitment, SPECIFIC retention plans, community building)

a. Motion to set budget limit to 2 million due to declining enrollment

Committee on FinanceBudget Hearings Minutes

March 8, 2014

i. So moved: Alexander Farley-

ii. Second: Michelle

1. Approved: unanimously

b. MTA: A science and art publication $3,614.00

i. Rebecca


iii. Motion to cut refreshments to 2 months of total $100: Alex Farley

1. Second: Michelle

2. Passes: unanimously

iv. Motion to approve $3,614.00


c. MTA: American Choral Directors

i. Rebecca


iii. Motion to friendly amend guest speakers to keep the 4 speakers at only $50 per person: Rebecca Adams

1. Call to question

a. Passes: unanimously

2. Fails

iv. Motion to strike line 11 The American Spiritual ensemble

1. Alex Bock

2. Second: Alex Farley

3. Passes: 5

4. Opposed: 1

a. Passes

v. Motion to strike line 17 receptions

1. Alex Bock



vi. Motion to strike line 5 of travel: ACDA conference

1. Alex Bock

2. Second: Michelle


vii. Motion to strike line 5 of capital

1. Alex Bock



viii. Motion to approve $9,256.00


d. MTA: American String Teachers

i. Rebecca Adams

ii. Second: Alex Bock

iii. Motion to strike line 14 in program: Sybarite 5 string quintet

1. Alex Bock



iv. Motion to strike line 19 in programming: time for three string trio

1. Alex Bock

2. Jared Berken


v. Motion to strike line 5 in Travel: National ASTA Conference

1. Alex Farley

2. Alex Bock


vi. Motion to strike line 9 in capital: Receptions for orchestra concerts

1. Alex Bock

2. Michelle


vii. Motion to approve $2,330.00


e. MTA: Art acquisition/ exhibition

i. Rebecca


iii. Motion to strike all of capital

1. Alex B

2. Alex F


iv. Motion to strike lines 53-54 in programming: Annual art acquisition for the University art collection

1. Rebecca

2. Second: Jared


v. Motion to strike lines 60-63 in programming: opening receptions for exhibitions

1. Alex F

2. Second: Michelle


vi. Motion to strike lines 50 in programming: Holiday Bazaar fundraising event and material costs and

essentials for the event

1. Alex F

2. Second: Michelle

3. In favor: 3

4. Opposed: 3

5. Passes: Chair decides

vii. Motion to strike line 5, 15, 35,44: Guest lecturers

1. Alex B

2. Second: Alex F




f. Motion to approve Art and Guild Design

i. Rebecca


iii. Motion to strike line 14 in travel: NYC

1. Alex B

2. Second: Alex F

3. In favor: 5

4. Abstained: 1

5. Passes



v. Motion to revisits

1. Alex B

2. Second: Rebecca

3. Motion to strike line 9 in programming: Semester parties

a. Alex B

b. Second: Tori

c. In favor: 5

d. Abstained: 1

e. Passes

vi. Motion to approve the new amount of $4,890.00

1. In favor: 5

2. Opposed: 1

3. Passes

g. Bass Fishing was not be entertained due to lack of fund raising

h. Motion to approve Biology Club

i. Rebecca

ii. Second: Alex B

iii. Motion to strike line 5 in Travel: Boston, MA

1. Alex B

2. Second: Alex F


iv. Motion to amend totals of line 6 to $200 to $10 per shirt in programming

1. Michelle

2. Second: Tori


v. Motion to approve $600


i. Motion to Approve BSU

i. Rebecca

ii. Second: Alex B

iii. Motion to strike line 10, 55 in programing: Freshman night, American Spiritual Ensemble

1. Alex B

2. Second: Jared


iv. Motion to strike line 5,7,49 in programing: Car smash, Italian ice Social, and Speaker

1. Alex B

2. Second: Alex F


v. Motion to strike 5 in Travel: Skating

a. Tori

b. Second: Michelle

c. Passes: Unanimously

vi. Motion to strike line 10 in Travel: Broadway play

1. Tori

2. Second: Michelle


vii. Motion to strike line 14 in Travel: BSU national conference

1. Tori

2. Second: Michelle

3. In favor: 4

4. Opposed: 2

5. Passes

viii. Motion to remove time limit for 10 minute cap for BSU

1. Alex F

2. Second: Tori


ix. Motion to strike line 29 in Travel: Spring Trip

1. Alex F

2. Second: Tori


x. Motion to strike all capital

1. Alex F

2. Second: Alex B


xi. Motion to strike line 15 in programming: Supplies for fundraising

1. Michelle

2. Second: Tori


xii. Motion to strike line 16 in programming: shirts

1. Alex F

2. Second: Michelle


xiii. Motion to strike line 29, 31 in programming: Food

1. Alex F

2. Second: Tori

3. In favor: 1

4. Opposed: 5

5. Fails

xiv. Motion to strike line 54 in Programming: Shirts

1. Rebecca

2. Second: Tori


xv. Stipulation that line 47 must be Julian Bond

xvi. Motion to strike line 27, 33, 40, 50 in programming: equipment handlers

1. Alex B

2. Second: Alex F


xvii. Motion to strike line 43, 45 and amending line 42 to $300 in programming: Fashion Show

1. Rebecca

2. Second: Tori


xviii. Motion to approve $24,775.00


j. Motion of privilege

i. Alex F


k. Boxing club was not entertained due to not to fundraising, community service, and programming and didn’t fill

out the word document

l. MTA: Catholic Student Association

i. Rebecca

ii. Second: Alex B

iii. Motion to strike lines 16 in programming: food

1. Alex B

2. Second: Michelle


iv. Motion to strike line 10 in programming: Food

1. Michelle

2. Second: Alex B


v. Motion to strike line 11 in programming: DVD and Study materials

1. Rebecca

2. Second: Tori

3. In favor: 5

4. Opposed 1

5. Passes

vi. Motion to strike line 14 in programming: food

1. Alex F

2. Second: Alex B


vii. Motion to approve $ 3,128.00

1. Passes: Unanimously

m. Motion to Cheerleaders

i. Rebecca


iii. Motion to approve $ 1,118.00


n. Motion to approve Chemistry

i. Rebecca

ii. Second: Alex F

iii. Motion to strike line 5 in programming: recruitment party

1. Alex F

2. Second: Alex B


iv. Motion to strike line 5 in Travel: American Chemical Society Meetings

1. Michelle

2. Second: Alex F


v. Reinstate line 7 to $480: Vans

1. Alex F

2. Second: Tori


vi. Motion to strike line 8 in Travel: Spring gathering

1. Michelle

2. Alex B


vii. Motion to approve $2,075


o. MTA: college against cancer

i. Rebecca

ii. Second: Alex B

iii. Motion to strike line 13 in programming: Food

1. Alex B

2. Second: Alex F


iv. Motion to strike line 28 in programming: car smash

1. Alex F

2. Second: Tori


v. Motion to strike line 18 in programming: Workshop

1. Alex B

2. Second: Alex F


vi. Motion to strike line 27, 39 in programming: Prizes

1. Alex B

2. Second: Alex F


vii. Stipulation that all prizes come from the campus bookstore

1. Alex F

2. Second: Rebecca

viii. Motion to strike line 51 in programming: Prizes

1. Alex B

2. Second: Tori


ix. Stipulation can only spend up to $10 per shirt and must be from the campus bookstore

1. Michelle

x. Motion to strike line 92 in programming: food/ beverage

1. Alex F

2. Second: Michelle


xi. Motion to approve $ 9,605.00

1. In favor: 0

2. Opposed: 6

3. Fails

p. Collegiate Entrepreneurs was not entertained due to lack of fundraising, community service, and programming

i. Rebecca

ii. Second: Alex F

q. MTA: Computer Science

i. Rebecca


iii. Motion to strike line 5, 9 in programing: food

1. Alex B

2. Second: Alex F


iv. Motion to strike line 14 in Travel: LAHacks

1. Alex B

2. Second: Michelle


v. Motion to strike, 5, 12, 25, 28, 29, 30, 31, 32, 33, 34, 41 in capital: Games

1. Alex B

2. Second: Tori


vi. Motion to strike 9 in Travel: PACISE conference

1. Alex B

2. Second: Rebecca


vii. Motion to strike line 38 in capital: posters

1. Alex B

2. Second: Michelle



1. In favor: 5

2. Opposed: 1

3. Passes

r. MTA: Council for exceptional children

i. Tori


iii. Motion to strike travel budget

1. Tori

2. Second: Alex B


iv. Motion to strike line 16 in programming

1. Alex B

2. Second: Alex F


v. Motion to approve $1,075.00


s. Dance team was not entertained due to lack community service

t. MTA: Double Reed Society

i. Tori


iii. Motion to approve $1,090.10

1. Fails

u. MTA: ENACTUS

i. Tori

ii. Second: Jared

iii. Motion to strike line 11 in Travel: Fall leadership training conference

1. Tori

2. Second: Alex B


iv. Motion to strike line 10 in programing: Prezzi

1. Alex F

2. Second: Rebecca

3. In favor: 5

4. Opposed: 1

5. Passes

v. Motion to amend the amount the line 6 in Travel to $1500: Regional Competition

1. Michelle

2. Second: Tori


vi. Motion to strike line 24: 1890’s weekend

1. Alex F

2. Second: Michelle

3. In favor: 1

4. Opposed: 5

5. Fails


1. In favor: 5

2. Opposed: 1

3. Passes

v. MTA: Fire ferrets (quidditch)

i. Tori

ii. Second: Alex B

iii. Motion to strike line 10 in capital: individual dues

1. Alex B

2. Second: Alex F

3. In favor: 3

4. Opposed: 3

5. Passes- chair decides



w. Fishier and aqua culture was not entertained due to lack of fund raising

x. MTA: Garden Club

i. Tori



1. Fails

y. GLO was not entertained due to lack of community service

z. MTA: Geography Club

i. Tori

ii. Second: Alex F


1. Fails

aa. MTA: Geology Club

i. Michelle

ii. Second: Alex B

iii. Motion to strike line 5, 31, 37 in Travel: Adirondack trip, West Virginia, spring break

1. Alex B

2. Second: Michelle


iv. Call to question

1. Alex B

2. Second: Alex F



1. Fails

bb. MTA: History club

i. Tori


iii. Motion to strike line 15 from travel: Spain and Portugal

1. Alex B

2. Second: Alex F


iv. Motion to strike programming: pizza

1. Tori

2. Second: Alex F



1. In favor: 5

2. Opposed: 1

3. Passes

cc. MTA: Honors association

i. Tori


iii. Motion to strike line 6 in programing: food/ beverages

1. Alex F

2. Second: Tori

3. Passes

iv. Motion to strike line 7 in programming: food/ beverages

1. Alex F

2. Second: Alex B

3. Passes

v. Motion to strike line 24 in Travel: Boston, Ma

1. Alex B

2. Second: Alex F

3. In favor: 4

4. Abstained: 2

5. Passes

vi. Motion to strike line 15, 18 in Travel: Skating

1. Tori

2. Second: Alex F


vii. Motion to approve $ 1,194.80

1. In favor: 4

2. Abstained: 2

3. Passes

dd. MTA: Horn Club

i. Tori


iii. Motion to approve $16,840.00

1. Fails

ee. MTA: Hula hoop

i. Tori

ii. Second: Alex B

iii. Motion to strike line 6, 10 from programming: Professional DJ

1. Tori

2. Second: Alex F


iv. Motion to strike line 5 in capital and line 5 in Travel

1. Alex B

2. Second: Tori


v. Motion to approve $445.00

1. In favor: 5

2. Opposed: 1

3. Passes

ff. MTA: International student organization

i. Motion to strike line 5, 8, 17, 23 37, in programing: Food/ DJ

1. Alex B

2. Second: Alex F


ii. Motion to strike line 9, 27, 32, 35 in Travel: Trips

1. Alex B

2. Second: Alex F


iii. Motion to strike line 13 in Travel: Hersey Park

1. Alex F

2. Second: Alex B

3. In favor: 4

4. Opposed: 1

5. Abstained: 1

6. Passes

iv. Motion to strike line 43 in Travel: Fall Trip

1. Alex B

2. Second: Alex F


v. Motion to approve $ 14,785.00

1. In favor: 5

2. Opposed: 1

3. Passes

gg. International Tuba was not entertained due to lack of fund raising

hh. MTA: Jazz Organization

i. Alex F

ii. Second: Tori

iii. Motion to strike line 6,8 in programing: Guest Artist, receptions

1. Alex B

2. Second: Alex F


iv. Motion to strike line 5 in Capital: Microphones

1. Alex B

2. Second: Alex F




ii. MTA: Kelchner Fitness Center

i. Alex F


iii. Motion to change the amount to $120,000.00

1. Alex F

2. Second: Michelle




jj. MAC was not entertained due to lack of fund raising

kk. MTA: Math Club

i. Alex F


iii. Motion to strike line 5 in Travel: T3 conference

1. Alex B

2. Second: Michelle


iv. Motion to approve $1,567


ll. Men for progress was not entertained due to lack of fund raising

mm. Musical Theatre organization was not entertained due to lack of community service

nn. MUTV was not entertained due to lack of community service

oo. MTA: National Alliance of saxophonists

i. Alex F

ii. Second: Alex B

iii. Motion to strike line 5-8 in programming: Guest/ Class/ Performance/ food/drink

1. Alex F

2. Second: Jared B

3. In favor: 2

4. Opposed: 3

5. Abstained: 1

6. Fails

iv. Motion to strike line 8 in programing: equipment repair

1. Alex F

2. Second: Alex B


v. Motion to strike line 5 in capital: music

1. Alex B

2. Second: Rebecca

3. In favor: 5

4. Opposed: 1

5. Passes

vi. Motion to approve $1,350.00


pp. MTA: National Art Education Association

i. Alex F

ii. Second: Tori

iii. Motion to strike line 5, 17-19 in programming: Food/ Beverages, Guest Person

1. Alex B

2. Second: Alex F


iv. Motion to strike line 11 in Travel: Convention in New Orleans

1. Alex B

2. Second: Alex F


v. Motion to strike line 5 in capital: Holiday Bazaar Chair

1. Alex F

2. Second: Tori

3. In favor: 5

4. Opposed: 1

5. Passes



qq. Navigators was not entertained due to lack of community service

rr. MTA: Nerf Club

i. Rebecca

ii. Second Alex B

iii. Motion to strike line 5, 14, in capital: Nerf Blasters, Bandannas

1. Alex B

2. Second: Tori


iv. Motion to approve $329.96


ss. Organization communication Club was not entertained due to lack of fund raising, and community service

tt. MTA: PCMEA

i. Rebecca

ii. Second: Tori

iii. Motion to strike line 11, in programming: Breakfast

1. Alex B

2. Second: Tori


iv. Motion to strike line 8 in programing: meal

1. Alex B

2. Second Alex F


v. Motion to strike line 9 in programing: reception

1. Tori

2. Second: Alex B


vi. Motion to strike line 10 in Travel: Summer Conference

1. Alex B

2. Second: Jared B



1. In favor: 5

2. Opposed: 1

3. Passes

uu. MTA: Photography Club

i. Michelle

ii. Second: Tori

iii. Motion to strike line 11, 12 in capital: Camera kit, macro lens

1. Michelle

2. Second: Rebecca


iv. Motion to strike line 8, 13 in Travel: Food

1. Alex F

2. Second: Jared




vv. Political Science Club was not entertained due to not filling out the budget sheet entirely

ww. MTA: Pre-Med Club

i. Tori

ii. Second: Alex F

iii. Motion to strike line 15, 17 in programming: food

1. Alex B

2. Second: Alex F


iv. Motion to strike all of programing

1. Alex F

2. Second: Alex B


v. Motion to approve $1,040


xx. PRSSA was not entertained due to not having a detailed budget.

yy. MTA: RHA

i. Alex B

ii. Second: Tori

iii. Motion to strike programing

1. Michelle

2. Second: Tori


iv. Motion to strike line 5 in Travel: NACURH conference

1. Alex B

2. Second: Jared




zz. Snow sports was not entertained due to failing to submit a detailed budget sheet

aaa. MTA: Social Work

i. Rebecca

ii. Second: Jared

iii. Motion to amend line 28 to $500 for $10 a shirt per person in programming

1. Michelle

2. Second: Rebecca


iv. Motion to strike line 19, 23, 30, 33 in programing: Gifts

1. Alex B

2. Second: Alex F


v. Motion to strike line 5 in Travel: Social problems trip

1. Jared

2. Second: Alex B


vi. Motion to strike line 9 in Travel: Advocacy

1. Alex F

2. Second: Jared

3. In favor: 4

4. Abstained: 2

5. Passes

vii. Motion to approve $770.00

1. In favor: 5

2. Abstained: 1

3. Passes

bbb. Sociology/ anthropology organization was not entertained due to lack of fund raising and community service

ccc. Student Composer Society was not entertained due to lack of fund raising and community service

ddd. MTA: Student Dietetics Association

i. Rebecca

ii. Second: Jared

iii. Motion to strike line 12 in programming: smoothie materials

1. Michelle

2. Second: Alex F


iv. Motion to strike line 5 in Travel: Trip

1. Alex F

2. Second: Michelle

3. Passes: Unanimously



eee. MTA: Student advocating for everyone

i. Tori


iii. Motion to strike line 107, 108 in programming

1. Alex F

2. Second: Alex B

3. In favor: 2

4. Opposed: 4

5. Fails

iv. Motion to strike line 111 in programming: feel good Fridays

1. Alex F

2. Second: Tori


v. Call to questions

1. In favor: 5

2. Opposed: 1

3. Passes

vi. Motion to approve $19,675


fff. MTA: Flashlight

i. Jared

ii. Second: Tori

iii. Motion to strike line 10 in Capital: Stands

1. Alex B

2. Second: Alex F


iv. Motion to strike line 8 in Capital

1. Alex B

2. Second: Alex F




ggg. MTA: Transfer Student Organization

i. Michelle

ii. Second: Rebecca

iii. Motion to strike line 13, 18, 26, 37 in programming

1. Alex B

2. Second: Tori


iv. Motion to strike line 5 in Travel: Conference

1. Alex B

2. Second: Alex F


v. Motion to line 17 to make it $10 per shirt per person purchased at the campus book store in capital

1. Alex B

2. Second: Alex F


vi. Motion to strike line 5 in programming: advertisement

1. Tori

2. Second: Rebecca


vii. Motion to strike line 32 in programming: workshop

1. Alex B

2. Second: Alex F


viii. Motion to approve $0

1. Failed

ix.

hhh. MTA: WNTE

i. Tori

ii. Second: Jared

iii. Motion to strike line 13, 16 in programming: DJ party, Mardi Gras party

1. Alex B

2. Second: Alex F


iv. Motion to strike line 5 in programming: WNTE Formal

1. Alex B

2. Second: Alex F

3. In favor: 2

4. Opposed: 4

5. Fails

v. Motion to strike line 5 in Travel: CMU

1. Michelle

2. Second: Alex F




VI. Announcements

VII. Advisor Comments

VIII.Public Comments

IX. Adjournment: Motion to adjourn at 5:46 PM

a. Passes: unanimously

c · web viewcommittee on finance. budget hearings minutes. march 8, 2014. call to order: 9:23am....

Documents