c ate r ing menu - hilton garden inn hotel rooms and...
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3311 Caroga Drive, Mississauga, ON L4V 1A3 T: 905-678-0041 / F: 905-678-0042
www.torontoairport.hgi.com Book your next meeting online: http://www.torontoairport.hgi.com/e-Events
C A T E R I N G M E N U
D E A R G U E S T ,
Big meetings, small gatherings, special occasions or celebrations
At the Hilton Garden Inn Toronto Airport we know just how
memorable and important these events must be. That’s why our goal
is to ensure your event is always a success with our outstanding
culinary team, elegant function space, creative set ups, eco-features
and professional staff ready to help pull it all together for you.
Thank you for considering us to be a part of your plans and we look
forward to welcoming you to the Hilton Garden Inn Toronto
Airport in the very near future.
Maggie Martins
Director Of Sales And Marketing
62/Person
NOT APPLICABLE FOR GROUPS OF LESS THAN 20 PERSONS
Meeting Package Includes:
1 Meeting Room
1 Flip Chart With Pad And Markers
1 Wired Connection
Unlimited Wi-fi Access
Continental Breakfast
Chilled Juices – Orange, Apple And Cranberry
Fresh Baked Butter Croissants, Muffins And Danishes
Butter Curls And Preserves
Seasonal Fresh Fruit
Freshly Brewed Coffee And Tea
AM Break
Beverage Refresh
Working Lunch
Mixed Greens Salad With House Dressing
Garden Fresh Vegetable Crudités With Dip
Red Bliss Potato And Fresh Dill Salad
Assortment Of Wraps And Sandwiches:
Albacore Tuna, Red Onion, Capers, Arugula
Smoked Turkey, Canadian Swiss, Cranberry Compote
Black Forest Ham, Aged Cheddar, Leaf Lettuce,
Honey-Dijon Mustard
Shaved Angus Roasted Top Sirloin Of Beef,
Horse Radish Mayo, Havarti
Smoked Montreal Meat, Gruyere, Dill Pickle, Bistro Spread
Grilled Vegetables, Goat Cheese,
Marinated Portobello And Roasted Red Pepper
Egg Salad, Tomato, Sprouts, Dijonnaise Spread
Decadent Mini French Pastries
Assortment Of Soft Drinks
Freshly Brewed Coffee And Tea
PM Break
Selection Of Fresh Baked Gourmet Cookies
Beverage Refresh
M E E T I N G P A C K A G E
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
A S K A B O U T O U R P A C K A G E E N H A N C E M E N T S .
U P G R A D E Y O U R M E E T I N G P A C K A G E A N D
B R I N G V A R I E T Y T O A M U L T I - D A Y E V E N T .
Breakfast Additions 4/Item/Person
Cinnamon French Toast, Pancakes And Waffles With Maple Syrup
Whipped Cream, Fresh Berries And Compote
~
Fluffy Scrambled Eggs
Country Style Farmer's Sausage And Smoked Bacon
Seasoned Home Fries
~
Breakfast Parfait, Layers Of Fruit, Crunchy Granola,
Vanilla Yogurt And Drizzled Honey
Lunch Hot Options 5/Item/Person
Grilled Breast Of Chicken Accompanied By
Garlic Mashed Potatoes And Seasonal Vegetables
~
Grilled Teriyaki Salmon Served With Fried Rice,
Shanghai Noodles And Asian Stir Fried Vegetables
~
Oven Baked Meat And Ricotta Lasagna,
Garlic Bread and Marinated Grilled Vegetables
~
Chicken Fajitas,
Sautéed Onions, Tomatoes And Sweet Peppers
Accompaniments: Jalapeños, Guacamole, Sour Cream And Salsa
Served With Fresh Tortillas
Afternoon Break Additions 4/Item/Person
Chocolate Dipped Mini Cheesecake And
Fresh Fruit Skewers With Dip ~
Sweet Treats Candy Buffet And
Assorted Individual Chocolate Bars And Potato Chips ~
Assorted Deluxe Ice Cream Bars And Cones
M E E T I N G P A C K A G E E N H A N C E M E N T S
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
U P G R A D E Y O U R M E E T I N G P A C K A G E B Y
A D D I N G V A R I E T Y T O Y O U R M U L T I - D A Y E V E N T
Traditional Continental 14/Person
Chilled Juices – Orange, Apple And Cranberry
Assortment Of Fresh Baked
Butter Croissants, Danishes And Muffins
Seasonal Sliced Fresh Fruit
Preserves, Honey And Sweet Butter
Freshly Brewed Coffee And Tea
Energy Continental 16/Person
Chilled Juices – Orange, Apple And Cranberry
Assortment Of Fresh Baked
Butter Croissants, Danishes And Muffins
Preserves, Honey And Sweet Butter
Breakfast Granola
Assorted Low Fat Yogurts
Seasonal Sliced Fresh Fruits And Berries
Freshly Brewed Coffee And Tea
European 18/Person
Chilled Juices – Orange, Apple And Cranberry
Assortment Of Fresh Baked
Butter Croissants, Danishes And Muffins
Preserves, Honey And Sweet Butter
Presentation Of Norwegian Smoked Salmon With
Capers, Red Onion And Chopped Egg
Assortment Of Bagels And Cream Cheeses
Selection Of Seasonal Fruits And Berries
Freshly Brewed Coffee And Tea
Traditional Griddle 20/Person
Chilled Juices – Orange, Apple And Cranberry
Assortment Of Fresh Baked
Butter Croissants, Danishes And Muffins
Preserves, Honey And Sweet Butter
Selection Of Seasonal Fruits And Berries
Buttermilk Pancakes With Maple Syrup
Cinnamon French Toast
Fluffy Scrambled Eggs
Country Style Farmer's Sausage And Smoked Bacon
Seasoned Home Fries
Freshly Brewed Coffee And Tea
G R E A T M O R N I N G S MINIMUM GUARANTEE 12 PERSONS OR ADDED CHARGE OF $3 PER PERSON WILL APPLY B U F F E T
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
BON APPETITE 26/Person
Soup Of The Day - Chef’s Daily Creation
Fresh Garden Greens Salad, House Dressing
Salad - Choice Of One Hearts Of Romaine Caesar Salad, Creamy Reggiano Dressing
Red Bliss Potato And Fresh Dill Salad
Greek Salad With Classic Oregano And Feta Dressing
Creamy Cole Slaw, Dried Cranberries
Main - Choice Of One Roasted Breast Of Chicken, Fried Leeks,
Marsala Wild Mushroom Sauce
Roast Top Sirloin Of Beef, Madagascar Green Peppercorn Jus
Broiled Atlantic Salmon Filet,
Dill Beurre Blanc, Grilled Lemon
Starch - Choice Of One Basmati Pilaf, Herb Roasted Red Bliss Potatoes,
Roasted Garlic Yukon Gold Mash
All Main Selections Are Served With Freshly Cut Sautéed Buttered Seasonal Vegetables
Ace Bakery Rolls And Creamery Butter
Dessert Assortment Of Decadent French Pastries
Soft Drinks And Juices
Freshly Brewed Coffee And Tea
T H E M E D L U N C H B U F F E T MINIMUM GUARANTEE 15 PERSONS OR ADDED SERVICE CHARGE OF $5 PER PERSON WILL APPLY
MEDITERRANEAN 26/Person
Soup Of The Day - Chef’s Daily Creation
Fresh Garden Greens Salad, House Dressing
Basket Of Pita, Flatbreads And Crusty Breads
Accompanied By Hummus, Tzatziki, Baba Ghanoush
Greek Salad With Classic Oregano And Feta Dressing
Chicken Souvlaki, Red And Green Peppers, Red Onions
Lemon Oregano Scented Olive Oil
Saffron Rice Pilaf, Toasted Almonds
Medley Of Seasonal Vegetables
Traditional Greek Style Pastries
Soft Drinks And Juices
Freshly Brewed Coffee And Tea
ORIENT EXPRESS 26/Person
Soup Of The Day - Chef’s Daily Creation
Tangle Of Salad Greens, Carrot Ribbons, Cucumber,
Grape Tomatoes, Miso-Sesame Vinaigrette
Baby Corn And Cucumber Salad,
Oriental Honey-Lemon Vinaigrette
Vegetarian Spring Rolls With Sesame Plum Sauce
Stir-Fried Chicken Teriyaki
Crisp Stir-Fried Asian Vegetables
Spring Onion, Ginger And Garlic Rice
Assortment Of Fruit Tarts And Mango Mouse Cake
Soft Drinks And Juices
Freshly Brewed Coffee And Tea
LITTLE ITALY 26/Person
Soup Of The Day - Chef’s Daily Creation
Classic Caesar Salad, Herbed Sourdough Croutons,
Shaved Parmesan, Garlic Caesar Dressing
Organic Spring Mix With Choice Of House Dressings
Balsamic And Fresh Herbs Marinated Grilled Vegetables,
Kalamata Olives, Grilled Red Onion, Artichokes,
Glazed Roma Tomatoes
Oven Baked Traditional Meat And Ricotta Lasagna
Baked Cheese And Spinach Cappelletti
Roasted Garlic, Rosemary And Reggiano Cheese Bread
Traditional Tiramisu With Chocolate And Kahlua Drizzle
Soft Drinks And Juices
Freshly Brewed Coffee And Tea
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
Tuitti Fruity 12/Person
Fruit Cocktail
Assorted Mini Fruit Tarts
Assorted Jelly Beans
Fruit Punch And Lemonade
Freshly Brewed Coffee And Tea
Cookies & Such 12/Person
Fresh Baked Chocolate Chip Cookies
Fresh Fruit Skewers
Hot Chocolate And Chocolate Milk
Freshly Brewed Coffee And Tea
Little Dippers 12/Person
Fresh Vegetable Crudités And Ranch Dip
Assortment Of Flatbreads With Spinach Dip
Fresh Sliced Seasonal Fruit With Vanilla Yogurt Dip
Freshly Brewed Coffee And Tea
Now Playing 12/Person
Salted Peanuts And Buttery Popcorn
Plain And Peanut M&M’s
Assortment Of Soft Drinks And Juices
Freshly Brewed Coffee And Tea
Wonderland 12/Person
Corn Dogs With Dijon Mustard
Baked Nachos, Salsa, Sour Cream And Guacamole
Lemonade And Fruit Punch
Freshly Brewed Coffee And Tea
B R E A K - A W A Y MINIMUM GUARANTEE 20 PERSONS OR ADDED CHARGE OF $3 PER PERSON WILL APPLY
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
Accompaniments /Serves Up To 10 Per Item
Assorted Scones Preserves And Butter 20
Assorted House Baked Cookies – 1 dozen 24
Decadent Mini French Pastries And Tarts – 1 dozen 24
Imported And Domestic Cheese Platter 35
Assortment Of Dessert Squares – 1 dozen 24
Seasonal Fruit And Berry Presentation 30
Cheese And Fruit Platter 35
Vegetable Crudités And Dip 25
Nachos And Salsa 20
Assorted Finger Sandwiches 25
Chocolate Dipped Strawberries – 1 dozen 25
Fruit Skewers / Yogurt Dip – 1 dozen 25
Beverages Per Item
Vegetable, Organic Or Energy Drinks 3.50
Assorted Soft Drinks/Juices/Spring Water 2
Sparkling Water 3
Milk – 2%/Skim/Chocolate 2.50
Juice - Apple, Orange Or Cranberry
Small Pitcher ( 4-5 servings) 8
Large Pitcher ( 6–8 servings) 12
Coffee/Tea/Hot Chocolate Per Item
Gallon (Approx. 20 Cups) 40
Half Gallon (Approx. 10 Cups) 20
Carafe (Approx. 6 Cups) 10
A C C O M P A N I M E N T S
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
E N H A N C E A M E A L P E R I O D O R R E C E P T I O N
R E C E P T I O N S
2 8 / D o z e n Minimum order of 4 dozen per item
C O L D H O R S D ’ O E U V R E S
Assorted Seafood Canapés
Assorted Vegetable Canapés
Tiger Shrimps With Seafood Sauce
Smoked Salmon Rosettes On Pumpernickel
Chicken And Mango On Rye Toast
Roast Beef With Horseradish Cream And Gherkins
Prosciutto And Melon
Baby Shrimp With Avocado On Toasted Mini Baguettes
Strawberry And Brie On Melba Toast
Baby Bocconcini And Cherry Tomato Skewers
H O T H O R S D ’ O E U V R E S
Thai Chicken Spring Rolls With
Chili-Lime Sauce
Coconut Shrimps With Mango
Apple Salsa
Tempura Vegetables
Spanakopita
Assorted Phyllo Seafood Savories
Chicken Satays With Peanut Sauce
Mini Chicken Quesadillas
Mini Beef Tenderloin Kebabs
Maryland Crab Cakes With Wasabi Remoulade
.
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
ATHENS 38/Person
Mixed Greens Salad, House Dressing
Hearts Of Romaine Caesar Salad, Creamy Reggiano Dressing
Assortment Of Breads
Accompanied By Hummus, Tzatziki, Baba Ghanoush
Greek Salad With Vine Tomatoes, Cucumbers, Kalamata
Olives, Red Onions, Peppers And Feta Cheese
Oregano And Feta Dressing
Chicken Souvlaki, Red And Green Peppers, Red Onions
Baked Salmon, Lemon And Dill Butter
Penne With Spinach, Feta, Olive Oil And Oregano
Saffron Rice Pilaf, Toasted Almonds
Lemon Parsley Potatoes
Marinated Grilled Vegetables
Seasonal Sliced Fresh Fruits
Traditional Greek Style Pastries
Soft Drinks And Juices
Freshly Brewed Coffee And Tea
SHANGHAI 38/Person
Garden Salad With Cucumber And Tomatoes,
Miso-Ginger Vinaigrette
Baby Corn And Cucumber Salad,
Oriental Honey-Lemon Vinaigrette
Glass Noodle Salad With Baby Shrimp
Sweet Chili Dressing
Stir-Fried Chicken, Cashew Nuts, Leeks
Sesame Crusted Teriyaki Salmon
Vegetarian Spring Rolls With Plum Sauce
Crisp Stir-Fried Asian Vegetables
Garlic Rice with Spring Onion And Ginger
Fresh Baked Rolls And Creamy Butter
Seasonal Sliced Fresh Fruits
Mango Mouse Cake
Coconut Flan
Almond Cookies
Assortment Of Mini Fruit Tarts
Soft Drinks And Juices
Freshly Brewed Coffee And Tea
D I N N E R B U F F E T MINIMUM GUARANTEE 25 PERSONS OR ADDED CHARGE OF $6 PER PERSON WILL APPLY
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
FLORENCE 40/Person
Organic Spring Mix, House Dressings
Caesar Salad, Herbed Sourdough Croutons,
Shaved Parmesan, Garlic Caesar Dressing
Vine Ripened Tomatoes and Bocconcini Salad
With Fresh Basil And Olive Oil
Oven Baked Meat And Ricotta Lasagna
Parmesan Crusted Chicken,
Herb Marinara, Basil, Olive Oil Drizzle
Cheese and Spinach Cannelloni
Marinated Grilled Vegetables
Roasted Rosemary And Reggiano Cheese Garlic Bread
Fresh Baked Rolls And Creamy Butter
Tiramisu With Chocolate And Kahlua Drizzle
Selection Of Cakes And Pastries
Fresh Sliced Fruits
Freshly Brewed Coffee And Tea
INTERNATIONAL 42/Person
Salad - Choice Of Three Mixed Green Salad, House Dressings
Caesar Salad, Herbed Sourdough Croutons,
Shaved Parmesan, Garlic Caesar Dressing
Red Bliss Potato And Dill Salad
Greek Salad, Feta, Olives, Roasted Red Pepper,
Oregano Greek Dressing
Creamy Cole Slaw, Dried Cranberries
Penne Rigate With Roasted Vegetable Ratatouille,
Sun-dried Tomato Dressing, Basil Oil
Platters - Choice Of One
Marinated Grilled Vegetables
Garden Vegetable Crudités And Dip
Selection Of Local And International Cheeses
Selection Of Deli Style Meats
Mains - Choice Of Two Roasted Breast Of Chicken, Fried Leeks,
Marsala Wild Mushroom Sauce
Roast Top Sirloin Of Beef,
Cognac Madagascar Green Peppercorn Jus
Broiled Atlantic Salmon Filet,
Basil Vermouth Reduction
Chicken Supreme With Sundried Tomatoes,
Peppers and Portobello Mushroom Sauce
Roast Loin Of Pork, Honey Dijon Glazed,
Caramelized Apples, Calvados Cream
Spinach and Ricotta Cheese Cannelloni,
Tomato Basil Sauce, Grated Romano Cheese
All Main Selections Are Served With Sautéed Seasonal Vegetables
Fresh Baked Rolls And Creamery Butter
Starch - Choice Of One Basmati Rice Pilaf
Herb Roasted Red Skin Potatoes
Roasted Garlic Yukon Gold Mash
Parisienne Potatoes
Desserts
Selection Of Cakes And Pastries
Fresh Sliced Fruits
Freshly Brewed Coffee And Tea
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
D I N N E R - B U F F E T MINIMUM GUARANTEE 25 PERSONS OR ADDED CHARGE OF $6 PER PERSON WILL APPLY
Salad / Choice Of One Tossed Green Salad, Carrot And Red Cabbage Tangles,
Cherry Tomato, House Dressings
Hearts Of Romaine Caesar Salad,
Creamy Reggiano Dressing
Greek Salad, Feta, Olives, Roasted Red Pepper,
Oregano Greek Dressing
California Salad, Cranberries, Mandarin Oranges,
Toasted Almonds, Balsamic Vinaigrette
Baby Spinach, Bacon, Toasted Pecans,
Goat Cheese, Herb Vinaigrette
Mains / Choice Of One
Spinach Stuffed Chicken Breast
Roasted Pepper, Goat Cheese, Chardonnay Cream 38
Herb Marinated Chicken Breast
Wild Mushroom Marsala Ragout 38
Chicken Supreme
Sundried Tomato, Peppers, Portobello Mushroom Sauce 38
Blackened Tilapia
Lemon Cajun Butter, Tomato And Cilantro Salsa 36
Broiled Atlantic Salmon
Basil Vermouth Reduction 36
Roast Loin Of Pork
Honey Dijon Glaze, Caramelized Apples And Calvados Cream 36
Alberta Prime Rib Of Beef
Horseradish Crust, Red Wine Pan Jus 46
Roast Top Sirloin Of Beef
Shiraz And Shallot Jus 43
6oz Medallion Of Beef
With Madagascar Green Peppercorn Glaze 48
All Mains Are Served With Seasonal Buttered Vegetables
Fresh Baked Rolls And Creamy Butter
Starch / Choice Of One
Basmati Rice Pilaf, Herb Roasted Red Skin Potatoes,
Roasted Garlic Yukon Gold Mash, Parisienne Potatoes
Dessert / Choice Of One Mango And Passion Fruit Teardrop
Tiramisu, Cocoa Dusted, Kahlua Drizzle, Berries
Sachertorte, Glaze, Chocolate Swirl
New York Cheesecake With A Choice Of
Strawberry, Chocolate Or Raspberry Topping
Apple Strudel, Crème Anglaise
Vanilla Ice Cream Crepe, Berries Compote
Dark And White Chocolate Mousse, Chocolate Shavings,
Raspberry Scraper, Strawberry Coulis
Freshly Brewed Coffee And Tea
Appetizer / Choice Of One
Moroccan Vegetable Soup
Thai Chicken Soup
Italian Wedding Soup
Classic Minestrone With Garlic And Basil Pesto,
Sautéed Mushroom and Onion Bisque
Roasted Tomato And Basil, Infused Herb Oil
Prosciutto and Melon With Crisp Baguette
Antipasto: Grilled Vegetables, Portobello Mushrooms,
Olives, Artichokes
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
D I N N E R - P L A T E D MINIMUM GUARANTEE 25 PERSONS OR ADDED CHARGE OF $6 PER PERSON WILL APPLY
Whites
Villa Maria Sauvignon Blanc Marlborough, NZ 38
Barefoot Pinot Grigio, California 30
Peller Family Select Chardonnay, Ontario 27
Barefoot Moscato, California 27
Organic Buena’s Ondas Chardonnay, Argentina 40
Kim Crawford Sauvignon Blanc Marlborough, NZ 44
Reds
Masi Campofiorin, Italy 40
Rosemount Shiraz Barossa Valley, Australia 38
Barefoot Cabernet, California 30
Organic Buena’s Ondas Malbec, Argentina 32
Hillebrand Artist Cabernet, Ontario 30
Trius Merlot, Ontario 32
Hillebrand Artist Meritage, Ontario 30
Blush
Gallo White Zinfandel, California 28
Dancing Bull Zinfandel, California 32
W I N E B Y T H E B O T T L E
.
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
B A R B Y T H E G L A S S
.
CASH BAR A cash bar denotes that guests pay for drinks and includes cashier and bar
tickets.
If net consumption is below $400, an additional charge of $25 per hour for a minimum
of 4 hours will be applied for each bartender and cashier. All prices are subject to
change without notice.
Standard Brands 7.00
Premium Brands 7.75
Cocktails 7.25
Liqueur 7.50
Cognac 7.50
Coolers 6.50
Domestic Beer 6.00
Imported Beer 7.00
Domestic Wine by the Glass 8.00
Imported Wine by the Glass 9.00
Soft Drinks 2.50
Bottled Water 2.50
Mineral Water 3.50
HOST BAR A host bar denotes that all drinks are being paid by one person, the host of the
function. A consumption calculation will be done at the conclusion of the
function and the charge included with the master bill. Prices are subject to
applicable taxes and gratuities.
If net consumption is below $400, an additional charge of $25 per hour for a minimum
of 4 hours will be applied for each bartender and cashier. All prices are subject to
change without notice.
Standard Brands 5.25
Premium Brands 6.00
Cocktails 7.00
Liqueur 6.50
Cognac 7.00
Coolers 6.00
Domestic Beer 5.00
Imported Beer 6.00
Domestic Wine by the Glass 6.00
Imported Wine by the Glass 7.00
Soft Drinks 2.50
Bottled Water 2.50
Mineral Water 3.50
A 15% service charge and applicable provincial sales tax will be added to all food and beverage arrangements.
T E R M S A N D C O N D I T I O N S
FUNCTION ROOMS The Hilton Garden Inn Toronto Airport reserves the right to change allocated function space should the final number of guests exceed the maximum
capacity of a room or not meet the minimum requirements for a room, an increased rental charge may apply. Function space is booked only for the time
specified. Setup and dismantle times, if necessary, are not included and must be specified at the time of booking. Function room rental charges include
setup. A labor charge will apply for setup changes required on site which differ from the Banquet Event Order.
ASSIGNMENT/CONFIRMATION OF FUNCTION SPACE If for any reason the function space reserved is not available for your event, you agree that we may substitute space of appropriate size and comparable
quality for your event. If you plan to print or publish the assigned space, please contact us first to confirm the room assignment.
SETUP CHARGES Should extensive meeting room setups or elaborate staging be required, there will be a setup charge to cover hotel costs and additional labour. If
equipment is necessary that exceeds the hotel’s inventory, then you agree to pay for the cost of renting this additional equipment.
CONDUCT OF EVENT Group agrees to comply with all applicable federal and provincial laws including health and safety codes and federal anti-terrorism laws and regulations.
Group agrees to cooperate with hotel and any relevant government authority to ensure compliance with such laws. You assume full responsibility for the
conduct for the conduct of all persons in attendance at your event and for any damage done to any part of our premises during the time of your event.
SIGNAGE & DECORATIONS Promotional materials, signage or decorations must be of a professional nature and Hilton Garden Inn Toronto Airport reserves the right to assess and
grant any advertisements or promotional materials in connection with your function which specifically references the Hilton Garden Inn name or logo.
Promotional materials, signage, and decorations shall not be nailed or screwed into the walls, floors, or other parts of the building or furniture. The Hilton
Garden Inn Toronto Airport reserves the right to charge the client for any damages or required cleaning caused accordingly.
DELIVERY & STORAGE Due to limited storage space, delivery of materials will be accepted no more than 5 days prior to the event start date. The following information must be
clearly marked on all packages:
ATTENTION: CATERING & EVENT MANAGER/SALES DEPARTMENT
Name & address of sender
Event name/Convenor name
Date of event / Meeting room name
Materials must be removed from the hotel on the final day of the event. The Hilton Garden Inn Toronto Airport will not be responsible for damage or loss
of any items left on the premises prior to, during or following the event.
DAMAGE & LOSS The Hilton Garden Inn Toronto Airport shall not be responsible for the damage or loss of any personal property and equipment, displays, supplies, written
materials, or other valuable items left in the banquet rooms or public areas prior to, during or following any event. For that reason, the client is
responsible for security for such materials and assumes full responsibility for any damage or loss. The client is also accountable for any damages to the
hotel premises by their guests, agents, or independent contractors acting on their behalf. The hotel will charge the client for all such damages caused to
furniture, surfaces and doors.
OVERTIME You agree to begin your event promptly at the scheduled start time and agree to have your guests, invitees and other persons vacated the designated
event space at the end time indicated on the final Banquet Event Order (BEO). You further agree to reimburse us for any overtime wage payments or
other expense incurred by us because of your failure to comply with these regulations
T E R M S A N D C O N D I T I O N S
AUXILIARY AIDS The hotel represents and you acknowledge that the hotel facilities being rented for you including guest rooms, common areas and transportation services
will be in compliance with our public accommodation requirements under accessibility for Ontarians with Disabilities Act. You agree that you will furnish to
us a list of any auxiliary aids needed by your attendees in meeting or function space at least two weeks prior to your event date. You agree to pay all
charges associated with the provision of such aids by the hotel.
GUARANTEE OF ANTICIPATED REVENUE At least five business days before your event, you must inform us in writing, of the exact number of people who will attend your event. The arrangements
set forth on your BEO will serve as the final arrangements for your event. The services, products, fees, etc., as noted will be provided at the time of your
event and you will be charged based on the event guarantee that you give us or the number of people indicated at the time you signed the sales
agreement or BEO, whichever is greater.
DEPOSIT / PAYMENT A 25% deposit is required prior to your event date. In addition, a credit card must be provided to secure the banquet room. In order to set up direct
billing, an application for credit must be completed and returned to the Hilton Garden Inn Toronto Airport for approval at least four weeks prior to your
event date. If a credit card is to be the method of payment, a preauthorization will be taken for the total amount of the function one week prior to the
event date.
CANCELLATION If cancellation occurs within 30 days prior to the date of the official function, other than the reasons of fire, catastrophe or act of God, the party cancelling
the function and catering requirements is liable for the sum of 50% of the dollar value. If cancellation occurs less than 30 days prior to the event date
other than the reasons stated above, the booker / party cancelling the function and catering is liable for 100% of booked revenues. All cancellations must
be received in writing and in accordance with noted timelines.
PRICE INCREASES There may be increases in price due to unforeseen changes in market conditions at the time of your event. We will communicate these price increases to
you in advance. We will require written confirmation that you agree to pay these increased prices. Alternatively, we, at our option, may in such event
make reasonable substitutions in menus and you agree to accept such substitutions.
TAXES AND SERVICE CHARGES All prices are exclusive of applicable taxes, gratuities and service charges.
FOOD, BEVERAGE & ALCOHOL The Hilton Garden Inn Toronto Airport requests that banquet menus, meeting room arrangements and other details pertinent to your event be submitted
to your Catering & Event Sales Manager no later than seven business days prior to your event. We are happy to custom design menu proposals for your
group and assist in selecting the proper menu items and program arrangements to ensure a successful event. The Hilton Garden Inn Toronto Airport is
pleased to offer alternative meals for those guests with special dietary requirements. Requests must be made at least five business days prior to the
event date.
In accordance with Ontario liquor laws, all alcoholic beverage sales will not begin before at 11:00 am and will conclude at 1:00 am. Ontario liquor laws
oblige that beverages are only to be dispensed by hotel employees or bartenders. All guests must be 19 years of age or older to be served and/or
consume alcoholic beverages. The staff of the hotel also reserves the right to reject service of alcoholic beverages to any person who appears to be
intoxicated. Service of alcohol is not permitted after 1:00 am.
A labor charge may apply for a bartender on a host bar. Please ask your Catering & Event Sales Manager for clarification.
OUTSIDE FOOD & BEVERAGE Due to hotel policy you may not bring in any outside food or beverage into any of our banquet rooms. All food and beverage must be solely provided by
the Hilton Garden Inn Toronto Airport. Any excess food or beverage may not be removed from the hotel premises.
AUDIO VISUAL All audio visual requirements must be submitted to the hotel no later than seven business days prior to the first day of the event. Audio visual is based on
availability and applicable charges will be posted to your final bill.
Revised April 2012/ m