butterfield elementary school · 2007. 2. 16. · 1000 west stone street po box 849 fayetteville,...

1000 West Stone Street PO Box 849 Fayetteville, Arkansas 72702 (479) 444-3000

Board of Education Thursday, February 22, 2007, 5:00 PM

Adams Leadership Center, Winborn Conference Room Agenda Item Page #

I. Call to Order, Steve Percival, President I-1

II. Pledge of Allegiance, Butterfield Elementary School II-1

III. Roll Call of Members III-1

IV. Recognition of People, Events & Programs IV-1

V. Citizen Participation V-I

VI. Consent Agenda A. Reading of the Minutes VI-A1 B. Certified Staff Changes VI-B1 C. Support Staff Changes VI-C1 D. Student Transfers VI-D1 E. Financial Report VI-E1 F. Cooperative Agreement VI-F1 *Any item shall be removed from the consent items section at the request of one board

member.

VII. Action Items

A. High School Select Committee Report – Susan Heil VII-A1

B. Budget Revisions – Lisa Morstad VII-B1

C. Elementary Textbook Adoption – Judy New VII-C1

D. Contract Content for Jefferson Building Lease – Randy Willison VII-D1 E. Voluntary Enrollment Choice – Ginny Wiseman VII-E1

VIII. Information Items

A. Policy 6.14 – Randy Willison VIII-A1

IX. Executive Session IX-1

X. Adjournment X-1

If you wish to speak during an action item report, please observe the following: 1. Avoid references, statements or conduct reasonably likely to result in disruption or undue delay in the orderly transaction of the business scheduled for consideration by the Board. 2. Avoid personal attacks of any identified individual or group. 3. Refrain from cumulative or repetitive remarks. 4. Refrain from obscenity, vulgarity or other breach of respect. 5. Refrain from words or statements which, from their usual construction and common acceptance, are construed as insults and tend to breach the peace.


6. Comply with the time limits for public comment. Failure to comply with the above rules of decorum may result in either a temporary or permanent suspension of citizen participation.


February 22, 2007

Roll Call

Steve Percival, President Howard Hamilton, Vice President

Susan Heil, Secretary Christine Bell, Member John Delap, Member

Tim Hudson, Member Tim Kring, Member


January 25, 2007

Consent Agenda

A. Reading of the Minutes B. Certified Staff Changes C. Support Staff Changes

D. Student Transfers

E. Financial Report

F. Cooperative Agreement


Fayetteville Board of Education Minutes of the January 25, 2007 Regular Meeting

The meeting convened at 5:00PM in the Adams Leadership Center with President Steve Percival presiding. The Pledge of Allegiance was led by students from Washington Elementary School. Roll Call The roll was called and board members John Delap, Howard Hamilton, Steve Percival, Susan Heil, Christine Bell and Tim Hudson were present. Recognition Tim Chitwood, chemistry teacher at FHS, and Sallie Langford, oral communication teacher at FHS, received Above & Beyond Awards from the Fayetteville Chamber of Commerce for their work with students. They also received a $50 gift card to TGI Friday’s restaurant courtesy of Professional Business Systems. John L Colbert, principal at Holcomb Elementary, received a Recognition of Outstanding Achievement Award for being named the Salute to Greatness Award winner by the Arkansas Martin Luther King, Jr. Commission. The FHS Student Council received a Recognition of Outstanding Achievement Award for their work in the 2006 Homeless Vigil, which raised over $13,000 for the district’s homeless program. Consent Agenda Susan Heil made a motion to accept the consent agenda. Howard Hamilton seconded the motion, which passed by a 6-0 vote. Audit Report Lisa Morstad, chief financial officer, introduced Kirk Ekenseair from the firm of Moore Stephens Frost who reported on the audit of the financial statements of the Fayetteville School District for the year ended June 30, 2006. The firm issued a clean audit with no financial irregularities in the district’s accounting practices. Mr. Ekenseair commended the business office staff for their exemplary work and knowledge. Howard Hamilton made a motion to accept the 2005-06 audit report. Christine Bell seconded the motion, which passed by a 6-0 vote. Happy Hollow Calendar Ginny Wiseman, associate superintendent for administration, introduced Sharon Pepple, principal at Happy Hollow Elementary School. Ms. Pepple reported that an inservice day had mistakenly been scheduled for Monday, January 15th which was a district holiday. The inservice day was rescheduled for Tuesday, January 9th which was a student day on the original calendar. As a result, a student day had to be added at the end of the year. Ms. Wiseman noted that PPC and the teachers voted on and approved the calendar change. Howard Hamilton made a motion to approve the revised Happy Hollow calendar. Susan Heil seconded the motion, which was approved by a 6-0 vote.


January 25, 2007 Board Meeting Page 2 Strategic Goal #7 Ginny Wiseman presented information regarding the district’s plans to promote Strategic Goal #7 which states “Provide a safe school environment that promotes positive emotional and physical well being and mutual respect for students and staff.” Future plans include security cameras, safety audits, CPR & CPI training and new entrances at some of the school buildings. Jefferson Building Use Randy Willison, associate superintendent for operations, reported that he met with Rudy Moore, Jr., school district attorney, and Fred Turrentine, director of maintenance, regarding the legalities of the lease. Dr. Willison also noted that he had met with Rob Sharp, Doug Walsh and Ralph Nesson regarding the project. The Board will be asked to vote on the proposal at the March meeting. High School Select Committee Board member Susan Heil reported on the committee’s progress and added that the whole process has worked great. Ms. Heil reported that a community meeting will be held on January 29th at 6:30PM in the FHS auditorium. The committee will make a presentation to the school board at the February meeting. The Board agreed that they would like to see a summary page of the committee’s findings with the top two or three recommendations. Board president Steve Percival thanked Ms. Heil and all of the other committee members for their dedication and hard work on the High School Select Committee. Adjournment The Board adjourned at 6:16PM. Closed Session The Board convened in closed session at 6:20PM to discuss student expulsion matters. The Board convened in open session at 6:36PM. Ginny Wiseman, associate superintendent for administration, asked that the Board uphold the recommendation of Jim Price, principal of Fayetteville High School, that Student A be expelled for the remainder of the 2006-07 school year. Christine Bell made a motion that Student A be expelled for the remainder of the 2006-07 school year. Tim Hudson seconded the motion, which passed by a 6-0 vote. Ms. Wiseman asked that the Board uphold the recommendation of Mr. Price that Student B be expelled for the remainder of the 2006-07 school year. Tim Hudson made a motion that Student A be expelled for the remainder of the 2006-07 school year. Susan Heil seconded the motion, which passed by a 6-0 vote. The meeting was adjourned at 6:44PM. ___________________________________ ______________________________________ Stephen M. Percival, President Susan Heil, Secretary


February 22, 2007

Consent Agenda

B. Certified Personnel

TO: Board of Education

FROM: Bobby New, Superintendent

I recommend approval of the following personnel actions: Provisional Employment1

Name Position & Assignment FTE Replacement/New Period Linda Martens10,11 Sp Education Teacher, FHS 1.00 Replacement 06-07 Resignations

Name Position & Assignment Effective Date Chuck Brookshire Assistant Principal, Ramay June 2007 Kelly Brimmage Sp Education Teacher, FHS 11/24/06 1Pending completion of a criminal background check and receipt of eligibility information from the Department of Education 2 For one year only 3Year 1 of 1 year new hire probationary Period 4Year 2 of 3 year new hire probationary period 5Year 1 of 3 year new hire probationary period 6Year 3 of 3 year new hire probationary period 7Per policy 4150 8Contingent upon receipt of Arkansas Teaching Licensure 9One year contract contingent on grant funding 10Contingent upon acceptance in ALP program 11Remainder of 06-07 school year only


February 22, 2007

Consent Agenda

C. Support Staff Changes TO: Board of Education

FROM: Bobby C. New I recommend approval of the following changes in support staff: Provisional Employment1

Name Position & Assignment Pay Grade/ Replacement/ Period Rate New Position

Kimberly Phillips Kindergarten Aide, Owl Creek 15 New 06-07 Lorraine Robert Speech Pathology Aide, Ramay 18 New 06-07 Terri Crum Speech Pathology Aide, Holcomb 18 New 06-07 Michael Ball Bus Driver, Transportation 26 Replacement 06-07 Melody Leach ESL Oral Translator, District 20 New 06-07 Lydia Zumack Title I/Guid Lit/Aide, Asbell 15 Replacement 06-07 Gayle Howard School Nurse, FHS 35 Replacement 06-07 Danielle Hudson Counseling Assistant, Ramay 20 Replacement 06-07 Dana Hurst Clerical Assistant, McNair 15 Replacement 06-07 Resignations Name Position & Assignment Effective Date Phyllis Kelly Food Service Manager, Happy Hollow 2/09/07 Tracy Mahar School Nurse, FHS 1/26/07 Jada Gullage Title I/Guid Lit/Lunchrm Aide, Asbell 1/22/07

1Pending completion of a criminal background check and receipt of eligibility information from the Department of Education


February 22, 2007

Consent Agenda

D. Student Transfers

TO: Board of Education FROM: Bobby C. New I recommend approval of the following student transfer requests:

Incoming:

Anita Hanna requests that her children, Thad Byron Hanna, grade 11, Hayley Hanna, grade 9, and Trenton Whitfield Hanna, grade 10, be transferred from the Elkins School District to the Fayetteville School District.

Outgoing:

Craig Battles requests that his child, Chad Battles, grade 7, be transferred from the Fayetteville School District to the Prairie Grove School District.

Melody Tomlinson requests that her child, Flint Wood, grade 11, be transferred from the Fayetteville School District to the West Fork School District.

Misty Owens requests that her child, Leah Owens, grade 9, be transferred from the Fayetteville School District to the Greenland School District.

Executive Summary Financial ReportFayetteville Public Schools

FY2006-07

Year To Date Year To Date2/16/2007 FY07 Budget 1/31/2007 % of 1/31/2006

7 months of 12 = 59% Note Budget 7 months of 12 = 59%

Revenues:Uncommitted Cfwd 500,000.00$ 7,931,843.15$ 2,220,199.28$ Restricted Carryforwards 1,500,000.00$ 2,898,475.49$ 2,898,475.49$ State Funds 25,565,622.58$ 12,804,036.00$ a 50% 14,510,932.32$ Local Funds 39,958,967.21$ 28,120,840.30$ a 70% 25,698,668.87$ Interest on checking account 463,985.46$ 765,630.73$ a 165% 313,985.46$ Fed Funds/Grants/Restricted 7,083,658.00$ 3,130,177.49$ a 44% 2,987,366.35$ Vocational Education 329,604.00$ 153,563.00$ a 47% 329,604.00$ Pepsi Contract 207,418.00$ 207,418.00$ a 100% 207,418.00$ Athletic Gate Receipts 118,000.00$ 88,736.00$ b 75% 116,988.00$ E-rate 50,000.00$ -$ a 0% -$ Miscellaneous 150,000.00$ 141,620.33$ a 94% 44,489.59$ Food Service sales 1,245,000.00$ 785,460.59$ 63% 755,892.45$ Reserve 5,281,200.00$ 5,281,200.00$ 100% 4,287,214.24$

Total Revenues & Reserve: 82,453,455.25$ 62,309,001.08$ 76% 54,371,234.05$

Expenditures:Salaries 47,789,990.97$ 25,963,784.93$ 54% 20,390,381.31$ Fringe Benefits 12,425,397.65$ 6,306,468.60$ c 51% 5,297,988.13$ Debt Service Payments 4,850,000.00$ 1,273,146.51$ d 26% 1,364,992.47$ Maintenance & Operations: Maintenance 1,123,743.10$ 913,709.23$ a 81% 557,473.24$ Utilities 1,720,173.65$ 844,554.88$ a 49% 863,732.67$ Transportation 682,213.30$ 652,344.22$ e 96% 258,779.00$ Food Service 843,557.10$ 613,845.23$ a 73% 610,792.08$ Technology 491,864.00$ 366,780.81$ f 75% 421,722.17$ Curriculum & Instruction 1,494,251.66$ 1,498,844.33$ g 100% 1,258,524.09$ School Improv/Prog. Devlp. 170,721.69$ 187,238.47$ g 110% 111,862.15$ Athletics/Physical Education 207,804.91$ 23,997.65$ a 12% 36,681.12$ Grant Expenditures (not personnel) 1,820,000.00$ 721,747.43$ a 40% 970,042.35$ Miscellaneous 393,519.72$ 350,083.85$ a 89% 355,390.37$ Tuition 360,000.00$ -$ a 0% -$ Reserve 5,281,200.00$ 5,281,200.00$ 100% 4,287,214.24$ FY 2005 Restricted Carryforward 1,500,000.00$ Unrestricted Carryfwd 1,299,017.49$ 2,898,475.49$ Total Expenditures & Reserve: 82,453,455.25$ 44,997,746.14$ 55% 39,684,050.88$

Executive SummaryFayetteville Public Schools

FY2006-2007Notes to Financial Report

a. Funding/Expenditures not incurred equally throughout the year.

b. Higher due to preseason ticket sales and hosting the Springdale football game.

c. Lower because first teacher payroll did not occur until September

d. Debt service payments due on December 1st and June 1st.

e. Higher because of the purchase of buses early in the fiscal year.

f. Technology expenditures include major computer purchases and payment of annual contractual agreements for internet and other district-wide services.

g. Includes purchases of textbooks and supplies purchased before beginning of school year.

FY07 Expenditures thru 1/31/07

68%

16%

2%

2%

2%

1%

4%2%

1%

0.1%

0.5%Salaries

Fringe Benefits

Debt Service Payments

Maintenance

Utilities

Transportation

Food Service

Technology

Curriculum & Instruction

School Improv/Prog. Devlp.

Athletics/Physical Education

Grant Expenditures (notpersonnel)Miscellaneous


February 22, 2007

High School Select Committee

TO: Board of Education FROM: Susan Heil The FHS Select Committee will present its recommendation on the questions of whether Fayetteville Public Schools should have one high school or two in the future and whether the grade configuration should be grades 9-12 or 10-12.


February 22, 2007

Budget Revisions

TO: Board of Education FROM: Lisa Morstad I will present budget revisions to the 2006-07 budget for your approval.

Executive Summary Financial ReportFayetteville Public Schools

FY2006-07

Actuals Proposed Revised2/16/2007 FY06 Budget FY07 Budget FY07 Budget Change % Note

Revenues:Uncommitted Cfwd 2,220,199.28$ 500,000.00$ 7,931,843.15$ 7,431,843.15$ 1486% aRestricted Carryforwards 2,898,475.49$ 1,500,000.00$ 2,898,475.49$ 1,398,475.49$ 93% bState Funds 26,739,464.00$ 25,565,622.58$ 25,983,364.00$ 417,741.42$ 2% cLocal Funds 40,031,693.16$ 39,958,967.21$ 39,667,119.95$ (291,847.26)$ -1% dInterest on checking account 996,563.47$ 463,985.46$ 800,000.00$ 336,014.54$ 72% eFed Funds/Grants/Restricted 8,113,638.73$ 7,083,658.00$ 7,083,658.00$ -$ 0%Vocational Education 329,604.00$ 329,604.00$ 156,563.00$ (173,041.00)$ -52% fPepsi Contract 207,418.00$ 207,418.00$ 207,418.00$ -$ 0%Athletic Gate Receipts 126,131.60$ 118,000.00$ 118,000.00$ -$ 0%E-rate -$ 50,000.00$ 120,000.00$ 70,000.00$ 140% gMiscellaneous 158,273.14$ 150,000.00$ 150,000.00$ -$ 0%Food Service sales 1,264,287.84$ 1,245,000.00$ 1,245,000.00$ -$ 0%Reserve 4,287,214.24$ 5,281,200.00$ 5,281,200.00$ -$ 0%

Total Revenues & Reserve: 87,372,962.95$ 82,453,455.25$ 91,642,641.59$ 9,189,186.34$

Expenditures:Salaries 45,848,541.03$ 47,789,990.97$ 51,858,225.23$ 4,068,234.26$ 9% hFringe Benefits 10,939,750.24$ 12,425,397.65$ 12,964,556.31$ 539,158.66$ 4% jDebt Service Payments 4,780,607.55$ 4,850,000.00$ 4,850,000.00$ -$ 0%Maintenance & Operations: Maintenance 1,136,351.04$ 1,123,743.10$ 1,256,505.31$ 132,762.21$ 12% k Utilities 1,441,125.46$ 1,720,173.65$ 1,720,173.65$ -$ 0% Transportation 567,081.45$ 682,213.30$ 746,873.30$ 64,660.00$ 9% l Food Service 1,110,996.09$ 843,557.10$ 843,557.10$ -$ 0% Technology 507,500.99$ 491,864.00$ 500,864.00$ 9,000.00$ 2% m Curriculum & Instruction 1,463,316.83$ 1,494,251.66$ 1,717,251.66$ 223,000.00$ 15% n School Improv/Prog. Devlp. 171,476.43$ 170,721.69$ 284,921.69$ 114,200.00$ 67% o Athletics/Physical Education 209,110.93$ 207,804.91$ 207,804.91$ -$ 0% Grant Expenditures (not personn 2,521,134.99$ 1,820,000.00$ 1,820,000.00$ -$ 0% Miscellaneous 394,512.17$ 393,519.72$ 406,519.72$ 13,000.00$ 3% p Tuition 169,939.11$ 360,000.00$ 200,000.00$ (160,000.00)$ -44% fReserve 5,281,200.00$ 5,281,200.00$ 5,281,200.00$ -$ 0%FY 2006 Restricted Carryforward 1,500,000.00$ 6,399,070.49$ 4,899,070.49$ 327% qFY 2005 Restricted Carryforward 2,898,475.49$ -$ FY 2006 Unrestricted Carryforward 7,931,843.15$ 1,299,017.49$ 585,118.21$ (713,899.28)$ -55% aTotal Expenditures & Reserve: 87,372,962.95$ 82,453,455.25$ 91,642,641.59$ 9,189,186.34$

Executive SummaryFayetteville Public Schools

FY2006-2007Notes to Financial Report

a. The actual uncommitted carryforward for FY06 was discussed in detail at the August Board meeting. Additional funds resulted primarily from an extraordinary refund of excess commissions from the County,salary savings from the transfer of staff at West Campus to NWACC, and higher than anticipatedproperty tax collections.

b. Differences in restricted carryforwards resulted primarily from timing differences. If outstanding encumbrances cannot be paid by the fiscal year end cut off date, they are carried forward to the next fiscal year for payment.

c. Increase in State funding is due to unbudgeted growth funding received by the district.

d. Decrease in local property tax funding is due to lower collection rates that initially budgted.

e. Increase in interest receipts is due to timing of expenditures and cash management practices.

f. Decrease in vocational funding is related to a lower participation rate in qualified vocational programsthan originally anticipated. A corresponding reduction in tuition expense is explaned in the expendituresection of this report.

g. Increase in e-rate funds is related higher than budgeted reimburseable expenses.

h. Increase in salary expenditures is related to employee bonus distributed in November, 2006.

j. Increase in fringe benefit expenditures is the net of and increase due to the employee bonus distributed in November, 2006 and a decrease due to lower participation rates than originally budgeted.

k. Increase in mainenance costs is requested to cover additional projects that have occurred during theyear. These costs were primarily due to new unanticipated expenses at Owl Creek school and continued costs at Jefferson Elementary, and student growth.

l. Increased transportation costs are due to unanticipated costs for bus and vehicle parts and increasedinsurance costs.

m. Increase is projected to cover telephone line costs while the district coverts designated lines to Voice over IP protocol.


February 22, 2007

Elementary Textbook Adoption

TO: Board of Education FROM: Judy New Due to inclement weather last week, our final date for the selection of the elementary science textbook has been rescheduled for Friday, February 16th. This meeting will take place after board packets will have been sent so I am not able to provide the selected textbook in this memo. This committee has been working through the selection process since December and should be ready to make their final decision at the February 16th meeting. The textbooks being offered are on display in the lobby of the administration building and notices have been published in the newspaper and other publications as required.


February 22, 2007

Contract Content for Jefferson Building Lease

TO: Board of Education FROM: Randy Willison I will ask the Board to provide some specific requirements for a potential lease of the Jefferson Building.


February 22, 2007

Voluntary Enrollment Choice

TO: Board of Education FROM: Ginny Wiseman A request has been made from a board member to allow for open enrollment at one or more elementary schools. Current enrollment and projections will be provided in this presentation. I will ask the board to consider action on open enrollment beginning with the 2007-08 school year.


February 22, 2007

Policy 6.14

TO: Board of Education FROM: Randy Willison I will present the district’s actions to share and clarify Policy 6.14 (Religion in the Schools).

butterfield elementary school · 2007. 2. 16. · 1000 west stone street po box 849 fayetteville,...

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