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Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 1Date :06/05/2005
BUSINESS REQUIREMENTS SPECIFICATION (BRS)
Business Domain: Government to Government electronic certification for traded agricultural commodities Business Process: Electronic transmission of data exchanged between government inspection and quarantine authorities involved in border clearance activities Document Identification: Export Certificate Title: E-cert BRS UN/CEFACT International Trade and Business Processes Group: TBG15
Version : 1.0 Date of TBG approval: 06/05/2005
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 2Date :06/05/2005
Document Change History Log
Date of Change Version Paragraph changed Summary of changes
26/8/04 0.1 4.8 See note. Reword para to reflect web activity. Agreed E-cert Project Team teleconference 26/8/04.
3/9/04 0.1.1 4.3 Industry Classification 4.4 Geopolitical 4.5 Official Constraint 4.6 Business Process Role 4.7 Supporting Role
Amended to reflect document ‘headings’ intention as per Keith Finkelde’s comments.
23/9/04 0.2 Refinement of document to meet ICG requirements
Mike Conroy’s comment (ICG)
20/3/05 0.2.1 Version for KL
10/4/2005 0.3.1 Updates of Business Processes, Information Flows and Party Roles as per revised BRS template
Keith Finkelde updates.
14/4/2005 0.3.2 Updates following review 12/4
Donna Shaw, Barbara Cooper, Barry Keogh , Keith Finkelde review and update.
20/4/2005 0.4 Minor text amendments 5/5/2005 0.4.2 Amendments from
UN/CEFACT review Barbara Cooper, Keith Finkelde
6/5/2005 1.0 TBG StC approval
0.x - represents draft document 0.x.x - represents amendments to the draft
- 2nd digit represents a minor change to existing text - 3rd digit represents significant change to content
1 – represents final version submitted for UNCEFACT consideration and follows the same numbering systems as for drafts.
2- represents version ratified by UNCEFACT as the international standard
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 3Date :06/05/2005
Table of content
DOCUMENT CHANGE HISTORY LOG 2 TABLE OF CONTENT 3 1. PREAMBLE 4 2. REFERENCES 4 3. OBJECTIVE 5 4. SCOPE 6 5. BUSINESS REQUIREMENTS 7
A. BUSINESS PROCESS ELABORATION (USE CASE DIAGRAMS) 7 B. INFORMATION FLOW DEFINITION (ACTIVITY DIAGRAMS) 9 C. INFORMATION MODEL DEFINITION (CLASS DIAGRAMS & COMPONENTS) 16
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 4Date :06/05/2005
1. Preamble The current practice of the exchange of government-to-government certification associated with the import of agricultural commodities represents a major opportunity to improve the integrity and business processes of importing border authorities.
The trade of agricultural commodities is highly regulated by governments to protect human, animal and plant health. The importing authority sets standards for commodities (products) crossing their border and requires certification issued by the recognised competent export authority to verify compliance to bilaterally agreed requirements.
The E-cert system is currently operating between some trading partners with others indicating willingness to participate, Therefore this document seeks to initiate the process to standardise the data elements and message structure to facilitate global implementation.
The development of the E-cert system was a joint effort between the New Zealand Safety Authority and the Australian Quarantine and Inspection Service. The incentive to develop the system further for global implementation has its foundations in the Food Safety Quadrilateral Group (USA/Canada/Australia/New Zealand). Each of these countries has made significant progress in developing systems to exchange information electronically and have undertaken trials to verify the concept.
In principal this is the xML version of the UNEDIFACT compliant system known as SANCRT. The business process is the same for the E-cert and SANCRT systems however the technological solutions vary to the emergence of the World Wide Web. The purpose of this document is to define the electronic transmission of data exchanged between government inspection and quarantine authorities involved in cross border clearance activities. The structure of this document is based on the structure of the UN/CEFACT Business Requirements Specification (BRS) document reference CEFACT/ICG/005.
2. References • Export Health Certification E-cert Data Standard V2.6 • United Nations Trade Data Elements Dictionary (UNTDED) – ISO 7372
http://www.unece.org/cefact/standar/docs/tded.htm • International Organisation for Standardization (ISO) ISO 216 ISO 2784: 1974 ISO 6346: 1984 ISO 8859-2: 1987
ISO 639: 1988 ISO 2955: 1983 ISO 6422: 1985 ISO/IEC 8859-5:1988 ISO 1000: 1992 ISO 3535: 1977 ISO 8601: 1988 ISO 8859-7: 1987 ISO 2382-1: 1984 ISO 4217: 1990 ISO 8859-1: 1987
• UN/ECE Recommendations Recommendation No. 1 Recommendation No. 9 Recommendation No. 18 Recommendation No. 3 Recommendation No. 11 Recommendation No. 19 Recommendation No. 7 Recommendation No. 8 Recommendation No. 4 Recommendation No. 12 Recommendation No. 20 Recommendation No. 15 Recommendation No. 5 Recommendation No. 13 Recommendation No. 21 Recommendation No. 17 Recommendation No. 6 Recommendation No. 14 Recommendation No. 22 Recommendation No. 23
• World Wide Web Consortium (W3C) • UN/CEFACT Modelling Methodology • UN/CEFACT Business Requirements Specifications V1.5 • UN/EDIFACT – SANCRT
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 5Date :06/05/2005
3. Objective The objective of this document is to standardise the exchange of information for traded agricultural products between governments regulators involved in cross border trade where export/import certification is required to facilitate entry of product. This solution is based on an established business processes that operates in accordance with international standards and bilateral agreements made by government regulators.
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 6Date :06/05/2005
4. Scope This section describes the extent and limits of the business process within the supply chain being described in this document. The class diagram of the export certificate business transaction has been developed to specify the cross border exchange of information to enable business information entities to be re-used. It includes business information entities specifically required by government regulators such as product classification details to describe a group of products and aid the transfer of information from an export certificate system to an import clearance system. This section describes the extent and limits of the business process within the business domain being described in the document.
Categories Description and Values Business process The exchange of information for traded agricultural products between
government regulators involved in cross border trade where export/import certification
Product Classification The product is a certificate issued by a government authority attesting to the suitability or eligibility of goods derived from agriculture.
Industry Classification Government Geopolitical Global Official Constraint Bilateral Agreements between government regulators Business Process Role Cross border government regulation Supporting Role Approved Third Party Companies System Capabilities Agreed level of security to protect data integrity
This document describes the treatment of the electronic export certificate exchanged between government regulators to facilitate cross border entry of agricultural products. The information provided on the export certificate represents the minimum amount of information required to facilitate the export/import of agricultural products. The document includes the exchange of information affecting the document for the purpose of clearance to allow the regulators to control the document status such as ‘approved’, ‘detained’, ‘revoked’ ‘rejected’ etc.
In defining the scope the parties involved are limited to the export regulator and import regulator.
ud Inter_Gov ernment Certification Process
Inter_Gov ernment Certification System
Export Agency
(from Party & Party Roles)
Import Agency
(from Party & Party Roles)
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 7Date :06/05/2005
5. Business Requirements
a. Business Process Elaboration (Use Case Diagrams)
Agricultural Products System This Use Case represents the higher order process of all activities necessary to be satisfied for international trade of Agricultural products. ud Agricultural Products System
Exporter (from Party & Party Roles)
Importer
(from Party & Party Roles)
Intermediary
(from Party & Party Roles)
«Use Case»Agricultural Products Process
BusinessDomainView: Request for Certificate L0
BusinessDomainView: eCert - Registration L0
BusinessDomainView: Inter_GovernmentCertification Process
Export Agency (from Party & Party Roles)
Import Agency
(from Party & Party Roles)
Figure 1: Agricultural Products System
Agricultural Products System Agricultural Products Process Use Case: This process provides a high-level structure to permit the further detailing of all sub-processes. These sub-processes include: - Request for an export certificate - Registration of intermediaries for performance of activities - Inter-Governmental process & approvals.
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 8Date :06/05/2005
Inter-Government Certification System This Use Case represents the interactions of two bodies (Source Country: Export Agency and the Target Country: Import Agency]. These organisations are responsible for coordinating the arrangements necessary to satisfy international and target country requirements. These arrangements are at a number of levels (including long-term MoU), with the detailed commercial transaction level usually represented as a specific Certificate containing a range of information to satisfy the processes & inspections necessary for international trade of Agricultural products. The terms of the Inter-Government Certification System are strictly non-commercial. That is each party agrees to perform the required the certification at their own expense, with no 'consideration' given between agencies performing the operation. There are a limited number of formal bilateral MoU in place - with many of the agreements being encoded at the time of progressing a specific request to import a product.
ud Inter_Gov ernment Certification Process
Inter_Gov ernment Certification System
Export Agency
(from Party & Party Roles)
Import Agency
(from Party & Party Roles)
Figure 2: Inter-Government Certification Process
This Use Case indicates the interactions: - the Export Agency that creates an original certificate and progresses through initial states for submission to the Import Agency, - the Import Agency responses
ud Certification - Submission & Response
Certificate - Submission
Certificate - Request
Import Agency
(from Party & Party Roles)Export Agency
(from Party & Party Roles)
Certificate - Response
Figure 3: Certification - Submission & Response
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0
Page : 9Date :06/05/2005
Inter-Government Certification System Use Case: The trade of agricultural commodities is highly regulated by government to protect human, animal and plant health. The importing authority sets standards for product crossing their border and requires certification issued by the recognised competent export authority to verify compliance to agreed requirements. The certification is subjected to international trade principles as set by heads of authority including WTO, SPS, Codex and IPPC, as well as considering specific border protection issues. Bilateral arrangements are a key component of determining product and certification requirements and vary from country to country. Certification arrangements are dependent on agreed market access and may change in response to disease outbreak, environmental issues and consumer driven concerns. The transmission of this data is limited to the government exchange for the purpose of clearing product for import by quarantine and/or food inspection agencies. It does not seek to include other Government agencies involved in border protection activities such as Customs but will provide access to the information where they are the first point of clearance or as required. Whilst it is acknowledged that the information has a key role in commercial transactions, the use of the information for commercial purposes is outside of this proposal, although authorities may seek to provide an extract of the data to a industry stakeholder. Certificate Request Use Case: This use case details the actions taken by the Export Agency to raise a Certificate and apply the bilateral rules and then submit to the Import Agency for approval. Process covered: - Raise Certificate - Validate Certificate - Submit Certificate - Cancel Certificate - Update Content/Status of Certificate - Monitor Certificate Progress
Certificate - Response Use Case: This use case details the actions taken by the Import Agency to review the Certificate and apply the internal rules and then approve the import request. Process covered: - Receive Certificate - Validate Certificate - Reject Certificate - Monitor Certificate Progress
b. Information Flow Definition (Activity Diagrams)
Information Flow Package: The eCert information flows cover the activities of a number of parties and roles. In the normal course of events, the flow is: Exporter -> Consignor -> Consignor Inspector -> Export Agency -> Import Agency -> Border Inspector. When using the eCert System, some of these flows are not necessarily a flow of information, but the act of monitoring of a central store to determine the current status of a certificate.
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 10
Date :06/05/2005
This set of documentation is presented in three major part views: - the Export Country - the Import Country - Certificate Status definitions and views of the permitted Transitions Certificate Request This use case details the actions taken by the Export Agency to raise a Certificate and apply the bilateral rules and then submit to the Import Agency for approval. Process covered: - Raise Certificate - Validate Certificate - Submit Certificate - Cancel Certificate - Update Content/Status of Certificate - Monitor Certificate Progress
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 11
Date :06/05/2005
ad Activ ity Diagram: Certificate Request
Consignor Export Agency Import Agency
Raise Export Certificate
Submit Export Documentation
Submit Export Certificate
ObjectNode6
Receiv e Import Certificate
ObjectNode4
Monitor Export Doc Status
Monitor Export CertificateStatus
Pre-Validate ExportDocumentation
Validate Export Documentation
Action Reject Export Documentation
Not OK
OK
Figure 4: Activity Diagram: Certificate Request
Certificate Request Package: This process identifies the major activities for managing the coordination of information from the Exporting country to the Importing country. The process involves accepting Export Documentation, checking the validity against the business rules and MoU existing, then raising and submitting of the Export Certificates, and then ongoing monitoring of the import countries' determinations.
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 12
Date :06/05/2005
Approve Import Certificate Activity: The import agency receives the export certificate, assesses the information for compliance and ‘approves’ the certificate.
Monitor Export Certificate Status Activity: A message is sent between system whenever the status of a certificate changes.
Pre-Validate Export Documentation Activity: The export regulator assesses and approves product eligibility for the intended market.
Raise Export Certificate Activity: The export regulator issues a certificate where the import regulator’s requirements are met.
Submit Export Certificate Activity: The export regulator prepares and transmits an export certificate to the import regulator. Certificate Status Views The permitted states and transitions for the Consignor. sm Business collaboration diagram: Consignor Status
Consignor - Permitted States Transition
Consignor - Permitted States for
Initial
Raised Approved
Amended ReSubmit
Request Replacement
Replacement Authorised
Replaced
Cancelled
ToBe Replaced
Revoked
Figure 5: Business collaboration diagram: Consignor Status
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 13
Date :06/05/2005
sm Business collaboration diagram: Consignor Inspector Status
Consignor Inspector - Permitted States for Transition
Initial
Raised Approv ed
Amended ReSubmit
Request Replacement
Replacement Authorised
Replaced
Cancelled
ToBe Replaced
Rev oked
Figure 6: Business collaboration diagram: Consignor Inspector Status
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 14
Date :06/05/2005
sm Business collaboration diagram: Border Inspection Status
Border Inspection - PermittedStates for Transition
Initial
Raised
Approv ed
Rejected
Detained
Accepted
Request Replacement
Replacement Authorised
Rev oked
Figure 7: Business collaboration diagram: Border Inspection Status
Certificate Status Views Package: This set of state diagrams provides the transitions permitted by different party roles in the management of Certificates.
Accepted State: The Certificate is accepted by the border regulator
Amended State: The Certificate is amended by the Export Regulator before the goods are presented for inspection by the Import Regulator or at the request of the Import Regulator.
Approved State: The Certificate is approved by the Export Regulator.
Cancelled State: The Certificate is cancelled by the Export Regulator.
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 15
Date :06/05/2005
Detained State: The certificate is detained whilst the Import Regulator applies inspection regime.
Raised State: The initial application for the Certificate is submitted by the consignor
Rejected State: The goods are refused entry by the Import Regulator and the certificate is rejected.
Replaced State: The Certificate is replaced by the Export Regulator.
Replacement Authorised State: Request to replace an approved Certificate has been authorised.
Request Replacement State: When an ‘Approved’ Certificate is to be replaced at the request of the Import Regulator.
Resubmit State: Export Regulator requires amendments to be applied to the request for a Certificate
Revoked State: The certificate is revoked by the Export Regulator
To Be Replaced State: Exporter Regulator agrees to replace the Certificate.
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 16
Date :06/05/2005
c. Information Model Definition (Class Diagrams & Components) This set of models comprises the set of views for the eCert system. It is first presented as a high level Information Models, then as a set of more detailed Class Models, followed by the class and attribute properties.
• eCert Information & Class Models This model indicates the structure of the eCert components. There are 2 fundamental levels - the Certificate and Product. Within each of these levels are a number of subject areas and classes that are directly dependent upon these two fundamental concepts. The numbering of the Packages is an aid to cross-reference the available eCert dictionary (2.6).
pd eCert_Package_Model
02. Certificate Header
+ Certificate+ Consignee+ Discharge_Port+ Exporter+ Exporting_Country+ Final_Destination+ Importing_Country+ Inspection_Port+ Loading_Port+ Related_document+ Title+ Transit_Country
03. Certificate_Transport
+ Commercial+ Transport+ Transport_Seals
04. Certificate_Product
+ Classification+ Origin_Source+ Product
05. Product_Package
+ Package
06 Product_Weight
+ Weight
07. Product_Document
+ Product_Document
08. Product_Container
+ Container_weight+ Product_Container
09. Product_Storage
+ Temperature
10. Product_Processing
+ Premises+ Processing+ Processing_Location
11. Product_Inspection
+ Declaration+ Inspection
12. Certificate_Approv al
+ Approval+ Declaration
13. Withdrawal_Return_Ack
+ Revision
Figure 8: eCert-Package-Model
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 17
Date :06/05/2005
The data model represents the eCert DD 2.6 version as a composite model from all of the sub-packages.
cd eCert_Data_Model_Composite
02. Certificate Header::Certificate
no: charucr: charserial_no: charstatus: charIssue_date: datetimedeparture_date: datetimeship_stores: char
02. Certificate Header::Related_document
purpose: charno: chartype : chardocument_date: datetime
02. Certificate Header::Exporting_Country
country_name: charcountry_code: charcompetent_authority: char
02. Certificate Header::
Importing_Country
country_name: country_code: char
02. Certificate Header::
Transit_Country
transit_country: country_name: charcountry_code: char
02. Certificate Header::Title
title_text: charsubtitle_text: charlanguage: char
02. Certificate Header::Exporter
id: charname: charaddress: charrepresentative: char
02. Certificate Header::Consignee
id: charname: charaddress: charrepresentative: char
02. Certificate Header::Loading_Port
country_code: charcity_code: char
02. Certificate Header::Final_Destination
city_code: char
02. Certificate Header::Inspection_Port
country_code: charcity_code: char
02. Certificate Header::Discharge_Port
country_code: charcity_code: char
03. Certificate_Transport::
Transport
vessel: charconveyance_ref: charmeans: charship_type: charcarrier: char
03. Certificate_Transport:
:Transport_Seals
start : charend: char
03. Certificate_Transport::Commercial
reference: charloading_ref: charloading_operator: charunloading_ref: charunloading_operator: charcomments: char
04. Certificate_Product::Product
i tem: description: charspecies: charscientific_name: charintended_use: charpreservation: charmarks: charlot: charcomments: char
04. Certificate_Product::
Origin_Source
source_id: charcountry_code: charregion: char
04. Certificate_Product:
:Classification
code: chartype: char
05. Product_Package::Package
level: package_number: package_type: chartype_code: charunit: charunit_name: charunit_symbol: charquantity:
06 Product_Weight::Weight
weight: chartype: charamount: decimal(0)unit: charunit_name: charunit_symbol: char
07. Product_Document::Product_Document
purpose: charno: chartype: charproduct_document_date: datetime
08. Product_Container::Product_Container
number: seal: char
08. Product_Container::Container_weight
09. Product_Storage::Temperature
temperature: chartemperature_date: use_by_date:
10. Product_Processing::
Processing
processing_type: type_translation: information: start_date: end_date:
10. Product_Processing:
:Premises
id: charname: charaddress: char
10. Product_Processing:
:Processing_Location
id: charname: charcode: char
11. Product_Inspection::Inspection
name(business?): address: name: quali fications: inspection_location: date:
11. Product_Inspection:
:Declaration
code: statement:
12. Certificate_Approv al::Approv al
name: charqualifications: charrole: charlocation: chardate: datetime
12. Certificate_Approv al:
:Declaration
13. Withdrawal_Return_Ack::Rev ision
no: charstatus: charcertificate_revision_date: datetimerevision_date: datetimereason: chartranslation: char
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 18
Date :06/05/2005
Figure 9: eCert-Data-Model-Composite
• Certificate Header This model represents the Certificate Header data structure. It comprises the main Certificate class and other subject areas: - Country: importing, exporting, transit - Port: discharge, loading, inspections, final - Stakeholders: exporter, importer - General: title, related documents
cd 02. Certificate Header DM
Certificate
no: charucr: charserial_no: charstatus: charIssue_date: datetimedeparture_date: datetimeship_stores: char
PK_Certificate(char, char, char, char, datetime, datetime, char)Consignee
id: charname: charaddress: charrepresentative: char
PK_Consignee(char, char, char, char)
Discharge_Port
country_code: charcity_code: char
PK_Discharge_Port(char, char)
Exporter
id: charname: charaddress: charrepresentative: char
PK_Exporter(char, char, char, char)Exporting_Country
country_name: charcountry_code: charcompetent_authority: char
PK_Exporting_Country(char, char, char)
Final_Destination
city_code: char
Importing_Country
country_name: country_code: char
PK_Importing_Country(, char)
Inspection_Port
country_code: charcity_code: char
PK_Inspection_Port(char, char)
Loading_Port
country_code: charcity_code: char
PK_Loading_Port(char, char)
Related_document
purpose: charno: chartype : chardocument_date: datetime
PK_Related_document(char, char, char, datetime)Title
title_text: charsubtitle_text: charlanguage: char
PK_Title(char, char)
Transit_Country
transit_country: country_name: charcountry_code: char
PK_Transit_Country(, char, char)
Figure 10: 02. Certificate Header DM
Certificate Header Package: Information relating to the whole consignment for recording ownership and transport aspects. Used for traceability
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 19
Date :06/05/2005
Certificate Class: the type of document issued Certificate Attributes Attribute Type Notes no
char(24)
Certificate number; uniquely identifies the export health certificate (EHC)
ucr
char(35)
Unique Consignment Reference Number as stipulated by WCO
serial_no
char(24)
Identifier on the security paper
status
char(30)
Identifies the state of the export health certificate
Issue_date
datetime
The date the certificate was issued
departure_date
datetime
Date that the consignment leaves the exporter's premises
ship_stores
char(3)
Indicates whether the product on the export certificate is to be used for ship stores (provisions). This does not indicate how the goods are stored on the ship.
Consignee Class: The party receiving the consignment Consignee Attributes Attribute Type Notes id
char(254)
Consignee identifier
name
char(254)
Name of the importing company
address
char(254)
Business address of the importing company
representative
char(254)
Name of a person representing the importing company
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 20
Date :06/05/2005
Discharge Port Class: location where the consignment is released for delivery Discharge Port Attributes Attribute Type Notes country_code
char(2)
Country code as per ISO 3166
city_code
char(5)
UN/ECE code of a location
Exporter Class: The party exporting the consignment Exporter Attributes Attribute Type Notes id
char(12)
License number for exporter issued by competent authority
name
char(254)
Name of the exporting company
address
char(254)
Business address of the exporting company
representative
char(254)
Name of a person representing the exporting company
Exporting Country Class: The country where the consignment is being sent from Exporting Country Attributes Attribute Type Notes country_name
char(254)
Country from where the consignment is being dispatched.
country_code
char(2)
Country code as per ISO 3166
competent_authority
char(254)
Authority that issues the export health certificate, aka agency responsible
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 21
Date :06/05/2005
Final_Destination Class: Location to which the consignment is sent Final Destination Attributes Attribute Type Notes city_code
char(5)
UN/ECE code of a location
Importing Country Class: The country to which consignment is sent for import Importing Country Attributes Attribute Type Notes country_name
char(254)
Country of final destination of the export product
country_code
char (2)
Country code
Inspection_Port Class: Location where the consignment is inspected upon import for border clearance purposes Inspection_Port Attributes Attribute Type Notes country_code
char(2)
Country code as per ISO 3166
city_code
char(5)
UN/ECE code of a location
Loading_Port Class: location where the consignment is loaded Loading_Port Attributes Attribute Type Notes country_code
char(2)
Country code as per ISO 3166
city_code
char(5)
UN/ECE code of a location
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 22
Date :06/05/2005
Related_document Class: a document that supports the export certificate Related_document Attributes Attribute Type Notes purpose
char(254)
The relationship of the supporting document to the certificate
no
char(254)
The number of the supporting document
type
char(254)
The type of the document
document_date
datetime
The date the supporting document was issued
Title Class: name of the export certificate Title Attributes Attribute Type Notes title_text
char(2046)
Title of the export health certificate
subtitle_text
char(2046)
Subtitle of the export health certificate
language char(2)
Transit_Country Class: Country that the product transits to its final destination Transit_Country Attributes Attribute Type Notes transit_country
Country through which the product will transit
country_name
char(254)
Country through which the product will transit
country_code
char(2)
Country code as per ISO 3166
Certificate_Transport
Certificate_Transport Package:
Certificate_Transport::Commercial Class: Commercial information relating to the transport of the goods
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 23
Date :06/05/2005
Certificate_Transport::Commercial Attributes Attribute Type Notes reference
: char(254)
Commercial reference number issued by the Exporter, e.g. order number Not Null;
loading_ref
: char(254)
Identification of the loading operation (aka Booking Reference) Not Null;
loading_operator
: char(254)
Name or identifier of the company loading the vessel, aka Container Operator Not Null;
unloading_ref
: char(254)
Identification of the unloading operation Not Null;
unloading_operator
: char(254)
Name or identifier of the company unloading the vessel Not Null;
comments
: char(0)
Free text field for commercial information Not Null;
Certificate_Transport::Transport Class: transport details relating to the consignment Certificate_Transport::Transport Attributes Attribute Type Notes vessel
char(254)
Name or identifier of the transport craft, e.g. ship, aircraft
conveyance_ref
char(254)
Identification of the journey/voyage
means
char(10)
Transport mode as per UN/CEFACT/2002/CD104
ship_type
char(254)
Describes the how the product may be stored on the vessel
carrier
char(254)
Name or identifier of the transport company
Certificate_Transport::Transport_Seals Class: seals applied to transport Certificate_Transport::Transport_Seals Attributes Attribute Type Notes start
char(254)
First of a range of seal numbers
end
char(254)
Last of a range of seal numbers
Certificate_Product
Certificate_Product
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 24
Date :06/05/2005
Package: This process identifies the goods being certified. This information will determine the type of certificate provided and the process that the product is subjected to in order to comply with the import regulations. It may be used by the import regulator to determine the level of inspection at point of entry.
Certificate_Product::Classification Class: Product group identifier stipulated by the importing country Certificate_Product::Classification Attributes Attribute Type Notes code
: char(20)
type
char(254)
Identifies the type of the classification. For example, EU Commodity Types, Singapore Product Code, Canadian HS Code, etc…
Certificate_Product::Origin_Source Class: Where product origin is a country other than the exporting country Certificate_Product::Origin_Source Attributes Attribute Type Notes source_id
char(254)
Third party country of origin for the product
country_code
char(2)
Country code as per ISO 3166
region
char(254)
Region of Origin
Certificate_Product::Product Class: description of the product being certified Certificate_Product::Product Attributes Attribute Type Notes item
Sequential reference number for the product item in this consignment, starting with number 1 for each consignment
description
char(2046)
Description of the product
species
char(254)
Description of the species of the product
scientific_name
char(254)
Scientific description of the species of the product
intended_use
char(254)
Indicator for use of product
preservation
: char(254)
The preservation of the goods eg frozen
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 25
Date :06/05/2005
marks
char(254)
Identifying mark applied to outer packages, e.g. batch number
lot
char(254)
Branding of product as stated on product label
comments
char(0)
Any statement relevant to the certification of the product
Product_Package
Product_Package Package: This process describes the type of inner and outer packaging associated with the product and includes the quantity and unit of measure.
Product_Package::Package Class: describes the packaging of the goods Product_Package::Package Attributes Attribute Type Notes level
:
Indicates the whether the package is wrapped within an outer package: Not Null;
package_number
:
Tally of like packages for this product item Not Null;
package_type
: char(254)
Description of the type of the package, eg Carton Not Null;
type_code
: char(2)
Code of package type, e.g. CT Not Null;
unit
: char(3)
The unit for the standard weight of a filled package of this type, e.g. KGM Not Null;
unit_name
: char(254)
Common name for unit of measure, e.g. kilogram Not Null;
unit_symbol
: char(254)
International symbol for the unit, e.g. kg Not Null;
quantity
:
The standard quantity of package units fitting this type, e.g. 20 (KGM) Not Null;
Product_Weight
Product_Weight Package: This process identifies the actual weight of the goods being certified.
Product_Weight::Weight Class: describes the weight of the product Product_Weight::Weight Attributes Attribute Type Notes weight
char(254)
Weight information for the product
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 26
Date :06/05/2005
type
char(5)
Weight type of container/packaging
amount
decimal(0)
Weight of container/packaging
unit
char(3)
Common code for unit of measure
unit_name
char(254)
Common name for unit of measure
unit_symbol
char(254)
International symbol for the unit
Product_Document
Product_Document Package: This process identifies the use of supporting documentation to further verify product eligibility for the purpose of import clearance.
Product_Document::Product_Document Class: supporting document information for the product Product_Document::Product_Document Attributes Attribute Type Notes purpose
char(254)
The relationship of the supporting document to the product item
no
char(254)
The number of the supporting document
type
char(254)
The type of the document
product_document_date
datetime
The date the supporting document was issued
Product_Container
Product_Container Package: This process identifies the container that the consignment is shipped in for traceability purposes.
Product_Container::Container_weight Class: Weight information for the container
Product_Container::Product_Container Class: Seals applied to the container the consignment are transported in. Product_Container::Product_Container Attributes Attribute Type Notes number Consignment container number
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 27
Date :06/05/2005
seal
char
Container seal number
Product_Storage
Product_Storage Package: This information identifies the appropriate storage temperatures for the product and dates of freezing to establish product durability.
Product_Storage::Temperature Class: product temperature information Product_Storage::Temperature Attributes Attribute Type Notes temperature
char
Temperature of storage
temperature_date
Date since product was stored at temperature, aka Freezing Date
use_by_date
Use-by date for the product
Product_Processing
Product_Processing Package: This process is a significant part of determining the product compliance to the regulator’s requirements. Both the export and import regulator may approve this premise for preparation of the goods.
Product_Processing::Premises Class: Premises at which the goods were processed for export. Product_Processing::Premises Attributes Attribute Type Notes id
: char(14)
name
char(254)
Official business name of the premises
address
char(254)
Official business address of the premises
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 28
Date :06/05/2005
Product_Processing::Processing Class: Information on the processing of the product Product_Processing::Processing Attributes Attribute Type Notes processing_type
:
Category of product processing, e.g. Packing, Sampling Not Null;
type_translation
:
Translation of the processing type into languages other than English, e.g. Emballage Not Null;
information
:
Further detail regarding the type of processing, e.g. the method of treatment or preservation Not Null;
start_date
:
Date when process commenced Not Null;
end_date
:
Date when process finished Not Null;
Product_Processing::Processing_Location Class: Geographical location in which the product has been gathered or harvested, aka harvesting Product_Processing::Processing_Location Attributes Attribute Type Notes id
: char(14)
Code specifying the requirement and status of governmental involvement. Code specifying a government agency Code specifying a type of government action such as inspection, detention, fumigation, security.
name
: char(254)
Free form description of a name component.
code
: char(254)
Free form description of the component of an address.
Product_Inspection
Product_Inspection Package: This process further verifies the type of treatments applied to the goods and the type of inspection the goods have been subjected to. These activities may vary depending on a number of factors such as origin country, type of product etc.
Product_Inspection::Declaration Class: attestation confirming goods/country compliance to requirements Product_Inspection::Declaration Attributes Attribute Type Notes code
Code number for the declaration statement
statement
Single statement certifying compliance with a particular requirement of the importing country, or its translation
Product_Inspection::Inspection
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 29
Date :06/05/2005
Class: information on the inspection of the goods for export Product_Inspection::Inspection Attributes Attribute Type Notes name(business)
Official business name of the inspection premises
address
Official business address of the inspection premises
name
Name of the approving official
qualifications
Relevant qualifications of the approving official
inspection_location
Location (city and country) of approval
date
Date that the official approved the consignment for export
Certificate_Approval Please Note: Declaration attributes omitted from diagram ( will be included in RMS)
cd 12. Certificate_Approv al
Certificate
no: charucr: charserial_no: charstatus: charIssue_date: datetimedeparture_date: datetimeship_stores: char
PK_Certificate(char, char, char, char, datetime, datetime, char)
Approv al
name: charqualifications: charrole: charlocation: chardate: datetime
PK_Approval(char, char, char, char, datetime)
Declaration Rev ision
no: charstatus: charcertificate_revision_date: datetimerevision_date: datetimereason: chartranslation: char
PK_Revision(datetime, char, char)
Figure 11: 12. Certificate_Approval
Certificate_Approval
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 30
Date :06/05/2005
Package: This process is critical to the acceptance of this certificate as it verifies the authenticity and confirms the integrity of the export certificate.
Approval Class: information on the approval of the certificate Approval Attributes Attribute Type Notes name
char(254)
Name of the approving official
qualifications
char(254)
Relevant qualifications of the approving official
role
char(254)
Authority of approving official
location
char(254)
Location (city and country) of approval
date
datetime
Date that the official approved the consignment for export
Declaration Attribute Type Notes Code
char(254)
Text of official certification, legalisation or stamp etc. Code specifying free form text.
Statement
char(254)
Free form text.
Class: 13. Withdrawal_Return_Ack
Withdrawal_Return_Ack Package: This process describes the exchange of certificates between the export and import regulator. It allows the regulators to replace certificates where agreed and determine receipt of information to administer automated transmission of data between regulators
Revision Class: information concerning the revision of a certificate Revision Attributes Attribute Type Notes no
: char(24)
Number of original export health certificate which is being acknowledged
status
: char(30)
Identifies the inspection outcome of the consignment • The certificate has been processed
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 31
Date :06/05/2005
• The certificate has been received • The consignment has not been cleared. • The consignment awaits further inspection. • A new EHC is required for import. The certificate has been withdrawn
certificate_revision_date
: datetime
revision_date
datetime
Date of the receipt processing
reason
char(0)
Reason of the outcome
translation
char(0)
Translation of the reason of the receipt
5.4 BUSINESS RULES
The business rules associated with the underpinning systems will be determined by the export or import regulator to reflect the clearance activities within that border. The flow of information will be in accordance with bilateral agreements and existing infrastructure. Where both the Regulators have agreed to exchange export certificates electronically they will adopt the data elements and message structure of the E-cert DD V2.6 or as otherwise agreed. The data exchanged will be on the basis of existing agreements and will not be an opportunity for regulators to amend current trade agreements or impede trade of certain commodities. The Export Regulator must develop a system capable of transmitting data to the Import Regulator in a manner acceptable to both parties. The Export Regulator is responsible for the development of any subsidiary system required in order to validate export certificates electronically prior to the transmission of the information to the Import Regulator. The Import Regulator is responsible for the development and maintenance of a system to view or download the information into an import clearance system. Once received the Import Regulator is responsible for the security and maintenance of integrity of the certificate. The Export Regulator and the Import Regulator will utilise the existing status control of the certificates identified within the E-cert DD V2.6 and agree to apply the appropriate security and access control to their separate systems. Fundamentally the terms of various heads of authority will continue to determine best practice for the purpose of trade documentation between cross border regulators.
5.5 DEFINITION OF TERMS
Document : BRS – E-cert Author : E-cert Project Team Editor : E-cert Project Team URL: http://www.unece.org/cefact/brs/brs_index.htm
Status : ApprovedVersion 1.0 Page : 32
Date :06/05/2005
Export Regulator – the government authority responsible for the inspection and/or certification of agricultural goods for export. Import Regulator – the government authority responsible for the inspection and/or clearance of agricultural goods. for import. Export Certificate – a certificate issued by an Export Regulator to verify the eligibility of goods for a particular market. E-cert – the system developed by NZFSA and AQIS to exchange export certificates electronically between trading partners. AQIS- Australia Quarantine and Inspection Service NZFSA – New Zealand Food Safety Authority Trading Partner – government regulators that have agreed to trade cross border Cross Border – where product moves from one international zone to another. Agricultural Products – any product that may originate from agricultural where a food safety, animal or plant health concern may exist. Product – the goods being exported or imported. Consignment – the consolidation of product for export or import as described by a certificate. World Trade Organisation – WTO Article 20 of the General Agreement on Tariffs and Trade (GATT) Sanitary and Phytosanitary Measures Agreement (SPS) www.wto.org WHO - World Health Organisation FAO - United Nations Food and Agriculture Organisation CODEX Alimentarius Commission – CODEX (www.codexalimentarius.net) Guidelines for Generic Certificate Formats and the Production and Issuance of Certificates (CAC/GL 38-2001) OIE - Office of International Epizooties www.oie.int IPPC - International Plant Protection Convention – International Standard for Phytosanitary Measures (ISPM) #7 – Export Certification System www.ippc.int