business process document hu leads human capital management

Business Process DocumentHU LEADS Human Capital Management Training:

Separate Employee

Last changed on: 4/17/2008 2:15 PM

Department All Departments

Responsibility/Role

File Name Separate Employee_BUSPROC__05-04212008

Version .05

Document Generation Date 4/17/2008

Date Modified 4/17/2008

Last Changed by MBarkley

Status For Final Approval

Separate Employee Trigger: Concept Job Aid and Business Process

Purpose There are three types of employee separations from the University: Voluntary Separation, Involuntary Separation and Death. Each separation is handled differently. Hiring managers must discuss each separation with the Department of Employment in order to process each type of separation. Voluntary Separation: Upon receiving written notification from an employee, notify the Department of Employment of an employee's desire to voluntarily resign from a position. Note: A copy of the aforementioned notice must be received by the Department of Employment to process the request. Involuntary Separation: Prior to starting this process you are required to consult with the Department of Employee Relations for a pre-termination review that will be subject to approval by the Office of General Counsel. Once the Department of Employee Relations has been granted authorization by the Office of General Counsel, you will be advised to initiate an employee's separation. Death: Separation of an employee due to employee death requires receipt of a certified death notice which must be sent to the Department of Employment to process the request.

Business Process Document HU LEADS Human Capital Management Training: Separate Employee


The manager also has the responsibility to: ¬ Complete all separation activities (collect all University equipment including ID, keys, passwords, Department credit cards, access cards; ¬ Remind the employee to contact the Benefits Department for benefits advice; ¬ Retrieve any designated checks from Payroll (if required); ¬ Contact the employee to arrange for check pickup (if required). Assumptions ¬ Employee Reports to Manager in PeopleSoft. Responsibility/Role ¬ Managers

Additional Information None


Separate Employee


Procedure This topic describes how to enter a separation for an employee. Let's enter a Voluntary Separation. Home > Manager Self Service > Job and Personal Information > Separate Employee

Step Action

1. Begin by navigating to the Job and Personal Information pages. Click the Manager Self Service link.



Step Action

2. The Manager Self Service menu will display. Click the Job and Personal Information link.


Separate Employee


Step Action

3. The Job and Personal Information menu will display. Click the Separate Employee link.



Step Action

4. The Separate Employee page will display. Verify the Effective Date is correct: this date should be the first day of the employee's separation. If the Date is not correct, either type the date or click the Calendar Look Up and make a selection. Click the Continue button.


Separate Employee


Step Action

5. Let's enter the separation for Waren Peace. Click the Select Checkbox option. Choose Waren Peace



Step Action

6. Click the Continue button.


Separate Employee


Step Action

7. Click the Reason for Separation dropdown button to activate the menu.



Step Action

8. Click the appropriate Reason in the list. Choose Resignation.


Separate Employee


Step Action

9. Click the Submit button.



Step Action

10. A confirmation page tells you that the information has been accepted by the system. Click the OK button.


Separate Employee


Step Action

11. To enter another separation, click the Return to Select Employees link.



Step Action

12. This exercise is complete. Click the Home link to return to the Home page.


Separate Employee


Step Action

13. Congratulations! You have completed the Separate Employee process. End of Procedure.

business process document hu leads human capital management

Documents