business plan for pdf - pbni€¦ · social inclusion 15. modernisation 16. workforce planning 17....

Business Plan 2007 - 2008

3. Combined Foreword

4. Probation Board for Northern Ireland

- Purpose

- Aim

- Vision

5. Legislative Authority

6. Accountability

7. Core Values

- Equality Commitment

- Human Rights Commitment

- Access to Information Commitment

- Complaints

- Compliments

8. Criminal Justice System Northern Ireland

10. Resources & Budget Allocation for 2007 - 2008

11. Corporate Plan

12. Public Protection

13. Key Performance Targets

14. Social Inclusion

15. Modernisation

16. Workforce Planning

17. Business Performance

18. Glossary

19. Senior Management Team

20. Board Members

Page 1

Business Plan 2007-2008


1. Foreword

We are pleased to present the Probation Board for Northern Ireland’s (PBNI’s) Business Plan for 2007-2008.

This plan represents the third and fi nal year of the current Corporate Plan and we will, during the year, be starting the process of

preparing a new corporate plan.

The Business Plan for 2007-2008 reinforces the Probation Board’s commitment to deliver services that contribute to the overarching

purpose of the Criminal Justice System in Northern Ireland –

“To deliver a Criminal Justice System which serves and protects the people of

Northern Ireland in which the whole community can have confi dence”.

We will also continue to contribute to meeting the Public Service Agreements relating to reducing reconviction rates of supervised

offenders and increasing public confi dence in the Criminal Justice System.

The 2007-2008 Business Plan builds on the successful work completed over the last two years in the areas of public protection,

social inclusion, modernisation, workforce planning and business performance. We have set further challenging objectives in each

of these areas, all of which are designed to deliver our aim of helping to reduce crime and the harm it does.

The strong value we place on our staff and their commitment, dedication and professionalism will be the key to our success as we

continue to focus on both effective and effi cient delivery of services.


Ronnie Spence

Chairman

Brian McCaughey

Chief Probation Offi cer

David van der Merwe

Chief Management Offi cer

2. Purpose, Aim and Vision

Purpose

Protect the public by working with the Courts, other Agencies and

Partners to reduce re-offending and integrate offenders

successfully back into the Community.

Aim

To help reduce crime and the harm it does.

Vision

Achieve excellence in the assessment and

management of offenders.

PBNI Staff at the opening of the new offi ces at Hydebank


3. Legislative Authority

The Probation Board for Northern Ireland is a Body Corporate with the status

of an executive non-departmental body established under the Probation Board

(Northern Ireland) Order 1982, this states that:

“1. The Board shall –

(a) secure the maintenance of an

adequate and effi cient probation

service;

(b) ensure that arrangements are made

for persons to perform work under

Community Service Orders;

(c) provide such probation offi cers and

other staff, as the Secretary of State

considers necessary, to perform

social welfare duties in prisons and

young offenders centres; and

(d) undertake such other duties as may

be prescribed.

2. The Board may, with the approval of

the Secretary of State -

(a) provide and maintain probation

hostels and other establishments

for use in connection with the

supervision and assistance of

offenders;

(b) provide and maintain bail hostels;

(c) make and give effect to schemes

for the supervision and assistance

of offenders and the prevention of

crime;

(d) enter into arrangements with

voluntary organisations or any other

persons (including government

departments and public bodies)

whereby those organisations or

persons undertake, on such terms

(including terms as to payment by

the Board to those organisations or

persons) as may be specifi ed in the

arrangements;

i) the provision and maintenance

of such hostels and other

establishments as are

mentioned in sub paragraphs

(a) and (b);

(ii) to give effect to such schemes

as are mentioned in sub

paragraph (c).

4. Accountability

The Probation Board for Northern Ireland is

accountable to Parliament through Ministers

and its performance is reviewed regularly

throughout the year. An Annual Report is

published, this is laid before Parliament and

is then made widely available to the public.

The Launch of the Non Violent relationships project evaluation


6. Equality Commitment

The Probation Board for Northern Ireland

will fulfi ll its statutory obligations and in

particular will promote

1. Equality of Opportunity

2. Good Relations

3. A refl ective and diverse workforce

4. Tolerance, understanding and justice

7. Human Rights Commitment


will fulfi ll its obligations under the Human

Rights Act 1998 and other associated

conventions as they relate to the Board.

The Board is committed to respecting,

promoting and protecting the rights of all

with whom it is in contact.

8. Access to Information Commitment


will adhere to its obligations under the Data

Protection and Freedom of Information

Acts.

9. Complaints


will use complaints to continuously improve

its practice and quality of service.

10. Compliments


will use compliments to affi rm staff and

reinforce the quality of its services and

practices.

5. Core Values

1. Our staff are our most valuable asset.

2. We respect differences and value

diversity.

3. We hold offenders to account but

never humiliate.

4. We believe we can make a positive

contribution to people’s lives.

5. Integrity and honesty governs our

thinking and actions.

6. We hold ourselves and agree to be

held accountable by others for our

actions.

7. We act in the spirit of openness with

offenders, victims and the community

within the constraints of confi dentiality.

8. Our Statement of Ethics underpins all

that we do.

The PBNI works in partnership with the

Northern Ireland Offi ce, the Northern

Ireland Court Service, the Northern Ireland

Prison Service, the Police Service of

Northern Ireland, the Public Prosecution

Service Northern Ireland and the Youth

Justice Agency, as part of the Criminal

Justice System Northern Ireland. These

organisations form the Criminal Justice

Board for Northern Ireland and our purpose

is to deliver a criminal justice system which

serves and protects the people of Northern

Ireland and in which the whole community

can have confi dence.

We aim to deliver this by:

• providing an independent, fair and

effective criminal justice system for the

community;

• working together to help reduce crime

and the fear of crime;

• making the criminal justice system

as open, inclusive and accessible as

possible, and promoting confi dence in

the administration of justice;

• improving service delivery by

enhancing levels of effectiveness,

effi ciency, and co-operation within the

criminal justice system.

To demonstrate this commitment to joined

up working, the CJSNI has collectively

signed up to the following performance

target:

“The seven organisations represented

on the Criminal Justice Board will

work collaboratively and cooperatively

to increase public confi dence in the

CJSNI by 3% by April 2008 using an

agreed Delivery Plan. Progress against

the target will be monitored by the

Board using the results of the Northern

Ireland Crime Survey.”

The Board will also contribute to the public

service agreement target of reducing

reconviction rates by 5% by 2008. Progress

against this target will be measured through

reconviction studies by the Northern Ireland

Statistical and Research Agency.

11. Criminal Justice System Northern Ireland (CJSNI)


Terry Waite visits the award winning IMPACT team

12. Resources & Budget Allocation for 2007-2008

The budget allocation for 2007-08 is

£14.01m and Northern Ireland Prison

Service will be providing funding of

approximately £1.17m for work undertaken

by PBNI in prisons.

It will be necessary to live within the

resources available and thus 07/08 will

be another challenging year for PBNI.

Availability of resources will be kept under

regular review during the fi nancial year

and the Business Plan will be adjusted,

as necessary, to ensure that the services

provided are in line with the resources

available.

The budget is on a resource basis and

includes an allocation for non-cash costs,

such as depreciation and cost of capital.

2007-08 is the last year of the SR2004

spending review cycle and will form the

basis for the CSR07 spending review cycle.

In addition to the above mainstream

allocations, PBNI receives funding from

the Youth Justice Agency for the IMPACT

project, this will be £186k for 2007-08,

£0.08m is received from the NIO for the

Victim Information Scheme.

A separate allocation for capital is subject

to NIO approval.

Categories £m

Remuneration 11.95m

Other administration costs 3.30m

Community development 1.26m

Total 17.24m

Non Cash Costs 0.73m

Community development

7.3%

Otheradministration

costs19.2% Remuneration

69.3%

Non cash costs4.2%

Remuneration

Other administration costs

Community development

Non cash costs

Cor

pora

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2005

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Bus

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2005

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Page 11Business Plan 2007-2008

13. Probation Board for Northern Ireland Corporate Plan

The Board published its three-year

Corporate Plan 2005-2008 in March 2005.

In developing that Corporate Plan the

Probation Board carried out a widespread

public consultation process across

Northern Ireland. The Board also consulted

with its Criminal Justice partners, business,

community, church leaders, political parties

and the staff of the organisation. The Board

intends to repeat this consultation process

during 2007-2008 so that the Corporate

Plan can be updated and rolled onto 2011.

This Business Plan 2007-2008 represents

the third year of the current Corporate Plan.

It follows the same strategic areas of public

protection, social inclusion, modernization,

workforce planning and business

performance.

Objectives and measures have been set to

refl ect the progress made since April 2005,

to target the key priorities identifi ed in the

Corporate Plan and also to take account of

the new developments and opportunities

that now exist.

14. Public Protection

14.1 Objectives for 2007-2008


will assess and then contribute to the

management of the risk posed by offenders

in the Community so as to protect the

public from harm, reduce re-offending,

encourage partnerships and secure

community confi dence.

PBNI will continue to provide all services

in line with the Northern Ireland Standards

for the Assessment, Management and

Supervision of offenders. Our compliance

with the standards will be measured by

Key Performance Targets and the planned

external inspections on enforcement, the

management of life sentenced prisoners

and offender hostels. Whilst maintaining

a high level of service delivery in the

assessment and management of offenders,

PBNI will specifi cally focus on the following

key areas:

Key Area Objective

Offender Management To advance discussions about the measures required to reduce

offending and reoffending.

Reports To operate and evaluate a pilot scheme for the provision of

Specifi c Sentence Reports to courts.

MASRAM To deliver the recommendations relating to PBNI, in accordance

with the implementation plans arising from the CJINI MASRAM

inspection reports.

Sentencing Framework To agree with the Northern Ireland Offi ce, a costed and phased

implementation plan for the Sentencing Framework Review.

Programmes To design an approved general offending behaviour

programme.

Resettlement To deliver the recommendations relating to PBNI in accordance

with an agreed Action Plan arising from the Resettlement

Inspection.

Youth Offenders To agree a PBNI strategy on the delivery of youth justice

services.

Victims To develop and pilot two restorative interventions in relation to

supervised offenders and victims.

Page 12


15. Key Performance Targets

15.1 Key Performance Targets 2007-2008

TARGET

The proportion of induction interviews arranged within

fi ve working days of sentence. 98%

The achievement of the agreed Standards regarding

minimum levels of contact. Offered 94%

Kept 72%

The proportion of supervision plans written to the

agreed Standards. 83%

Where breaches of proceedings are appropriate, the

proportion commenced within ten working days of

the incident occurring. 93%

The proportion of offenders subject to an active

Community Service Order that work an average

of fi ve hours or more per week. 90%

The proportion of Community Service Orders that

complete their sentence within twelve months. 98%

The proportion of offenders whose risk assessment

is reviewed at least every four months. 93%

The proportion of Pre-Sentence Reports delivered

to the Courts by the date specifi ed by the Court. 99%

16. Social Inclusion


PBNI will promote Social Inclusion in its

policies and practices and will continue

to work with others in responding to the

Equality, Human Rights and Diversity

agenda in Northern Ireland. The proposed

thematic inspection on the impact of

Section 75 on Criminal Justice Agencies will

be a measure of our progress. In particular,

PBNI will focus on the following key areas:

Key Area Objective

Equality of opportunity, To implement year one of the Action Plan contained

good relations within PBNI’s Promoting Good Relations Strategy.

and diversity

Submit a Board Approved Disability Action Plan for

PBNI to the Equality Commission by 30.6.07 to

meet our statutory obligation under the amended

Disability Discrimination Act 1995.

Community Service To agree and deliver the recommendations in accordance

with an agreed action plan arising from the audit of

community service.


17. Modernisation

Key Area Objective

Estate Review To defi ne the requirements, specifi cations and outcomes for an

Estates improvement programme and to implement phase 1 of

the programme.

Internal and External Internal Communications

communications To review the effectiveness of internal communications methods

in use within the organisation and to develop an internal

communications action plan.

External Communications

To identify the key opinion formers and decision makers

covering public representatives, government and the press

and media and to proactively and effectively engage with those

identifi ed in order to assist in the strategic positioning of the

organisation.

Commissioning To defi ne the requirements, specifi cations and outcomes for

the service areas to be commissioned so that competitive

tendering can begin in 2007-2008 for the delivery of services in

2008-2009.

Information To deliver the approved Information Management Project Plan

for 2007-2008 within the timescales specifi ed.


PBNI will continue to build capacity and

invest in change programmes to modernise

the delivery of services. Central to this will

be the maintaining and development of the

Probation Information Management System

(PIMS), along with improving IT skills and

keeping abreast of modern technology.

The Corporate Governance inspection,

and the delivery of its recommendations,

will also be part of the continuing

modernisation. Whilst seeking to maintain

this activity, PBNI will specifi cally focus on

the following key areas:

18. Workforce Planning


PBNI recognises that its work and

continued development will be best

achieved through the commitment of a

motivated and engaged workforce. PBNI

will therefore seek to recruit, develop and

retain a refl ective, diverse and cohesive

workforce with an appropriate mix of

skills and qualifi cations. The Board

reaffi rms its commitment to accredited

continuous professional development

for all employees. PBNI recognises the

importance of staff being managed,

developed and rewarded fairly and

consistently. Specifi cally, PBNI will focus

on the following key areas:

Key Area Objective

Reward and Recognition To deliver year one priorities identifi ed within the Reward &

Recognition paper by November 2007.

Workforce planning and To carry out a review of the level of operational staffi ng in

workload management the light of present and known commitments.

and control

To develop a skills and capacity profi le for all operational

functions.

To implement a workload prioritisation and control model for

operational grades.

Staff Survey To complete a staff survey by March 2008.

Minister David Hanson visiting probation staff in Ballymoney


19. Business Performance


PBNI will continue to develop the

capabilities of our staff and managers to

enable them to deliver on the Business

Plan. PBNI remains committed to the

effective and effi cient use of resources

and to continuously improve its business

practices.

PBNI will use the REACH programme to

maintain these commitments.

Key Area Objective

Corporate planning To develop a Corporate Plan for 2008-2011 that effectively

and resourcing positions PBNI within the Criminal Justice System.

Devolved fi nancial To develop a model to devolve fi nancial responsibility.

responsibility

Business Performance To have met the evaluation criteria specifi ed in the REACH

programme. programme.

Glossary

CJINI Criminal Justice Inspectorate Northern Ireland

CJSNI Criminal Justice System Northern Ireland

CSR Comprehensive Spending Round

IMPACT Inclusive Model of Partnership Against Car Theft

IT Information Technology

MASRAM Multi Agency Procedures for the Assessment and

Management of Sex Offenders

NIO Northern Ireland Offi ce

PBNI Probation Board for Northern Ireland

PIMS Probation Information Management System

REACH Rewarding Excellence Achieving Challenging High

Performance – Organisational Development/Business

Improvement Programme


Senior Management Team

Brian McCaughey Chief Probation Offi cer

David Van Der Merwe Chief Management Offi cer

Peter Moss Board Secretary

Frank Hill Assistant Chief Offi cer (ACO) Human Resources

Cheryl Lamont Deputy Chief Probation Offi cer

Paul Doran Deputy Chief Probation Offi cer

Graham Kelly Head of Planning, Policy and Business Development

Hugh Hamill ACO

Jimmy Moore ACO

Andrew Rooke ACO

Roisin Muldoon ACO

Louise Cooper Information & Research

Brian McCutcheon ACO Information Technology

Gayle McGurnaghan ACO Learning and Development

Lisa Maginnis Public Relations & Communications Offi cer

Maura Canavan ACO Finance and Accommodation

Board members

With effect from 1 December 2006 Board Members

are as follows:

Ronnie Spence (Chair)

Gillian Shaw (Deputy Chair)

Jo Daykin-Goodall

Terry Flanagan

Alasdair MacLaughlin

Paddy McAteer

Hilary McCartan*

Mary McKee*

Robin McKee

Joe McKeever*

John McNeill*

Bill Osborne*

Jimmy Quinn*

Koulla Yiasouma

* New Members

Current Committees and membership

Corporate Services

Alasdair MacLaughlin (Chair)

Koulla Yiasouma (Deputy Chair)

Paddy McAteer

Robin McKee

Hilary McCartan

Joe McKeever

Policy and Practice

Terry Flanagan (Chair)

Jo Daykin-Goodall (Deputy Chair)

Mary McKee

John McNeill

Bill Osborne

Jimmy Quinn

Audit

Paddy McAteer (Chair)

Robin McKee (Deputy Chair)

Hilary McCartan

Alasdair MacLaughlin

Joe McKeever

(as from December 2006)

Telephone numbers

Belfast Headquarters80/90 North Street, Belfast, BT1 1LD 028 90262400

Specialist TeamsAlderwood House, Hydebank Wood, Purdysburn Road, Belfast, BT8 7SL 028 90644953Programme Delivery Unit, 40/44 Gt Patrick Street, Belfast BT1 2LT 028 90333332IMPACT, Sally Gardens Comm Centre, Sally Garden Lane, Belle Steel Road, Poleglass, BT17 OPB 028 90627321Laganside Courthouse, 45 Oxford Street, Belfast BT1 3LL 028 90240879Victims Unit, Offi ce 40 Imperial Buildings, 72 High Street, Belfast BT1 2BE 028 90321972Youth Court, Old Town Hall, Victoria Street, Belfast, BT1 3FA 028 90231862Learning & Development, Unit 5 Antrim Technology Park, Belfast Road, BT41 1QS 028 94480140PIMS Team, Unit 5 Antrim Technology Park, Belfast Road, BT41 1QS 028 94480150Youth Justice Unit, 330 Ormeau Road, Belfast, BT7 2GE 028 90313162SENDA, 330 Ormeau Road, Belfast, BT7 2GE 028 90647156

Belfast Offi cesArgyle Business Centre 39 North Howard Street, Belfast, BT13 2AP 028 90320589202A Glenshane House Andersonstown Road, Belfast, BT11 9EA 028 90602988306 Antrim Road, Belfast, BT15 5AB 028 90757631Shankill Team, 306 Antrim Road, Belfast, BT15 5AB 028 90321141270/272 Falls Road, Belfast, BT12 6AL 028 90231763297 Newtownards Road, Belfast BT4 1AG 028 90739445330 Ormeau Road, Belfast, BT7 2GE 028 90313162

Outer Offi ces38 Fountain Street, Antrim, BT41 4BB 028 9442847525 College Street, Armagh, BT61 9BT 028 37525243The Bridge House, 106 Bridge Street, Ballymena, BT43 5EP 028 2565254957A Newry Street Banbridge BT32 3EA 028 4062422833 High Street, Carrickfergus, Co Antrim, BT38 7AN 028 9336208812 Lodge Road, Coleraine, Co Londonderry, BT52 1NB 028 703531412 Church Street, Downpatrick, Co Down, BT30 6EJ 028 4461406130 Northlands Row, Dungannon, Co Tyrone, BT71 6AP 028 8772286614 Dublin Road, Enniskillen, Co Fermanagh, BT74 6HH 028 66324383Unit 2, 21 – 23 Carnmoney Road, Glengormley, BT36 6HL 028 9034399341 Point Street, Larne, Co Antrim, BT40 1HU 028 2827923121b Catherine Street, Limavady BT49 9DB 028 77722717Unit 4, Wallace Studios, 27 Wallace Avenue, Lisburn, Co Antrim, BT27 4AE 028 926742118 Crawford Square, Londonderry, BT48 7HR 028 712647747 Limavady Road, Londonderry, BT47 6JU 028 71346701Mount Zion Complex, Edward Street, Lurgan, BT66 6BZ 028 383228079 Kirk Avenue, Magherafelt, BT45 6BT 028 796333411d, Monaghan Street Newry, Co Down, BT35 6BB 028 3026395515 Castle Street, Newtownards, Co Down, BT23 3PA 028 9181777811a High Street, Omagh, Co Tyrone, BT78 1BA 028 8224605131-33 High Street, Portadown, BT62 1HY 028 383333019a Butcher Street, Strabane, Co Tyrone, BT82 8BJ 028 71382673

Prison TeamsH M Prison, Maghaberry, BT28 2PT 028 92616772H M Prison, Magilligan, Limavady, BT49 0LR 028 77750434HMP Hydebank Wood, Hospital Road, Belfast, BT8 8NA 028 90491015

Probation Board for Northern Ireland80-90 North StreetBelfast BT1 1LD

T: 028 9026 2400F: 028 9026 2470E: [email protected]: www.pbni.org.uk

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