Effective Business Meeting

EFFECTIVE BUSINESS MEETINGBy:THE CONNOISSEURS(THE EXPERTS)

INTRODUCTIONBy:KAMRAN TAHIRINTRODUCTIONWHAT IS A BUSINESS MEETING?A formal or informal deliberative assembly of individuals called to debate certain issues and problems, and to take decisions.

INTRODUCTIONTYPES OF BUSINESS MEETINGTwo common types of business meeting, in practice, are:Organizational meetingOperational meeting

INTRODUCTIONORGANIZATIONAL MEETINGNormally a regular meeting involving shareholders and management, such as a board meeting or annual general meeting (AGM).

INTRODUCTIONOPERATIONAL MEETINGA regular or ad hoc meeting including executive management and operational managers to discuss current business operations and improvements or additions to companys operations.

WHY HAVE A MEETING?By:BILAL JAWAIDWHY HAVE A MEETING?SOLVE AN IMPEDING BUSINESS PROBLEMParticipants belonging to different departments could be called to meeting to solve a problem currently facing the business, such as:Declining sales marginGrowing competitivenessChanges in business environment

WHY HAVE A MEETING?

TO MAKE A KEY DECISIONComing up with a key decision is the coveted goal of organizing a meeting, failing to do so would render all efforts in vain. WHY HAVE A MEETING?TO DEVELOP A PLANDeveloping a strategic plan to tackle a major problem;A calamity confronting a business unitGoing global with business; and so on

WHY HAVE A MEETING?

TO GATHER OR CONVEY INFORMATIONCommunicating to all participants a major breakthorugh just occurred in the firm or to seek information from them.WHY HAVE A MEETING?TO GET A RESPONSE TO INFORMATIONGetting all key stakeholders / participants on board before embarking upon an ambitious venture to ensure their support throughout.

MAKING A BUSINESS MEETINGBy:IRFAN UL HAQMAKING A BUSINESS MEETING

CREATING AN AGENDAState the purpose of the meeting.Organize items to be discussed in order of their importance, starting with top-priority topics.MAKING A BUSINESS MEETING

SET A TIME-FRAMEDescribe each item to be discussed, and explain why it must be addressed.Set time limits prior to discussion.MAKING A BUSINESS MEETING

CONDUCTING A PRODUCTIVE MEETINGSet up the meeting room to encourage an open exchange.Post the agenda in a visible place.

MAKING A BUSINESS MEETINGCONDUCTING A PRODUCTIVE MEETINGStart the meeting on time.State the meetings purpose, and briefly review agenda items and the time allocated to each.

GROUP ROLESBy:ZERYAB NASEERGROUP ROLESROLE OF CHAIRMANDeciding objectivesPreparing agendaKeeping the meeting focusedMaintaining orderEncouraging contribution and ideasEnding the meeting on a positive note and with a positive result

GROUP ROLES

ROLE OF PARTICIPANTSStudy on agendaContribute with ideasDo homeworkMaintain disciplineLet others speakGROUP ROLESROLE OF MINUTE-TAKERNoting start and end timesRecording opinions by participants with namesContributing with ideas

FAILURES OF BUSINESS MEETINGBy:FAHAD AHMEDFAILURES OF BUSINESS MEETINGClarityPurpose of the meeting is unclear.AgendaThere is no agenda/organization.Over-statement of GoalsThe leader tries to accomplish too much.

FAILURES OF BUSINESS MEETING

Unenthusiastic AttitudeNegative attitudes of participantsBelatedThe meeting starts late.OvercrowdedToo many people are at the meeting.TIPS TO MAKE MEETINGS EFFECTIVEBy:NOMAN BADARQUICK REVIEW#1 - Preparation

#2 - Impartiality

#3 Room Layout

#4 - Timing

29#5 Ice-breaker

#6 Five Minute Bell

#7 Minutes Taker

CONTRIBUTIONSEditorKamran TahirWhinerBilal JawaidFacilitatorIrfan-ul-HaqCreativityZeryab NaseerSource ProviderFahad AhmedCar DriverNoman Badar (DODO)

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