bureau of indian education—division of performance & accountability web ex your arra budget...
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Bureau of Indian Education—Division of Performance & Accountability
Web Ex
Your ARRA Budget Modifications
ARRA LIFECYLEAn Opportunity to Jump Start School
Improvement
ARRA Fund Obligate by:Expend
by:
Carry-over
Possible
Final End date
ARRA Title IA Sept. 30, 2011Dec. 31,
2011No
Dec. 31, 2011
ARRA Title IID Sept. 30, 2011Dec. 31,
2011No
Dec. 31, 2011
ARRA Title X McKinney Vento Homeless
Sept. 30, 2011Dec. 31,
2011No
Dec. 31, 2011
ARRA SIG 1003(g)
Sept. 30, 2012Dec. 31,
2012Yes
Dec. 31, 2013
Education Jobs Fund
Sept. 30, 2012Dec. 31,
2012Yes
Dec. 31, 2012
Reviewing Financial data for continuous improvementHow often are you looking at the 520 Financial
Report, the Jobs Number report, Federal Reporting.gov and your internal Financial office reports?
How are you using these reports to understand your current performance?
How are you analyzing data in these reports and taking into consideration past performances, while identifying areas of focus for your next intervention?
How is the data in these reports being used as a tool to make effective decision-making practices to identify strategies for interventions?
How will you use these data to track performance over time to determine the effectiveness of the strategy?
REPORT ID: BIA520D *** BUREAU OF INDIAN AFFAIRS *** PAGE: 708 RUN DATE: 05/09/11 SUMMARY ORGANIZATION FUND STATUS REPORT BY PROGRAM TIME: 22:22 AS OF MAY 2011 AREA/DIVISION: EDUC EDUCATION APPROPRIATION: 14X2100 BFY: 11 FUND: R0009 TRUST-REAL ESTATE SRVCS NO YR ALLOCATION PROGRAM: R3000 NAVAJO-HOPI SETTLEMENT PRGRM UNDELIVERED TOTAL UNOBLIGATED PERCENT ORGANIZATION AND NAME FUNDS AVAILABLE ORDERS EXPENDITURES OBLIGATIONS BALANCE OBLIGATED------------------------------------ --------------- --------------- --------------- --------------- --------------- ---------D25M19 TAOS DAY SCHOOL 0.00 0.00 979.08 979.08 -979.08 0.00%
Reviewing Financial data for continuous improvement
Reviewing Financial data for continuous improvement
JOB NUMBER REPORT AS OF 05/10/11
ORGN ORG NAME BBFY EBFY FUND PROG JOB # PROGRAM NAME FUNDS AVAIL OBLIGATED EXPENDED BALANCE % Oblig
D01B02 RIVERSIDE INDIAN SCHOOL
2009 2011 97YE3 9YC00 ARRA9900 TITLEI, PARTA IMPROV BASIC PRO 87,057.00 0.00 27,469.01 59,587.99 31.55
D02P02 CHEMAWA INDIAN SCHOOL
2009 2011 97YE3 9YC00 ARRA9900 TITLEI, PARTA IMPROV BASIC PRO 277,466.00 0.00 112,174.20 165,291.80 40.43
D06A16 PINE RIDGE SCHOOL 2009 2011 97YE3 9YC00 ARRA9900 TITLEI, PARTA IMPROV BASIC PRO 956,522.00 21,985.00 5,495.78 929,041.22 2.87
D11A02 DUNSEITH DAY SCHOOL 2009 2011 97YE3 9YC00 ARRA9900 TITLEI, PARTA IMPROV BASIC PRO 217,900.00 0.00 7,627.11 210,272.89 3.50
D11A08 OJIBWA INDIAN SCHOOL 2009 2011 97YE3 9YC00 ARRA9900 TITLEI, PARTA IMPROV BASIC PRO 315,386.00 66,470.00 100,947.31 147,968.69 53.08
Review Action and Spend Plans
Review Approved PlansEvaluate ProgressIdentify procurement and
disbursement issues.Compare current spending activities
to forecast remain funding needs.Identify over/under budget
projections.
Determine If Modification Is Required
What needs to changeMake informed decision based on
what did not work.ARRA Priorities to be AchievedRank project objectives and related
costs.Grant life-cycle, accountability, and
transparencyModify Plan
Modification Justification Form
CURRENT Key Steps in Approved Action Plan that are to be modified
Requested MODIFICATIONS to Key Steps
JUSTIFICATION for Modifications to Key Steps
Include CURRENT Key Steps from the approved plan that you want to modify
Clearly state the CHANGES you would like to make
JUSTIFICATION for these changes must be provided to ensure that the modification maintains the integrity of the project.
Budget Justification FormCurrent Budget
Modifications /Adjustments
Modified Budget
Personnel ServicesPersonnel 0.00 0.00 0.00Fringe Benefits 0.00 0.00 0.00
Total Personnel Services 0.00 0.00 0.00
Supplies & MaterialsSupplies & Materials 0.00 0.00 0.00
Total Supplies/Materials 0.00 0.00 0.00
EquipmentEquipment 0.00 0.00 0.00
Total Equipment 0.00 0.00 0.00
Contracted ServicesContracted Services 0.00 0.00 0.00
Total Contracted Services 0.00 0.00 0.00
Travel and Training0.00 0.00 0.000.00 0.00 0.00
TOTAL COSTS 0.00 0.00 0.00
Sample Modification JustificationCURRENT Key Steps in Approved Action Plan that are to be modified
Requested MODIFICATIONS to Key Steps
JUSTIFICATION for Modifications to Key Steps
Personnel:•Hire a Math Coach to coordinate the implementation of the core and intervention math program•Extend Contract for provision of after school tutoring
Personnel:Fund nine teacher salaries for Jump Start Summer School for two weeks in July 2011.
The Math Coach position was advertised for last school year and this school year but a suitable math coach could not be hired. Tutoring was provided for students during teacher regular hours of employment so stipends were not necessary. Therefore, funds will be used for stipend for summer school and remaining will be reallocated to purchase Instructional Materials, Equipment, Professional Development and Travel.
Instructional Materials to be purchased:Fund the purchase of new CORE reading program, Story Town for grades K-6
Fund the purchase of American Reading Company Books for use in classroom libraries.
Fund the purchase of new books for the library to update library collection
The school is using Ashlock Program components and the Reading Coach is certified in Ashlock. Ashlock is written for Story Town also so the coach and teachers will be able to transfer skills. Story Town identifies AZ Reading Standards in each lesson and provides Tier II and Tier III activities in each lesson.
Classrooms need updated reading books for enrichment reading that are new and appealing titles and books with 25% Native American titles. Books will be used in a program to increase student reading at home and in the dormitory.
The library collection has not received new library books in two years. Students will benefit from new titles.
Sample Modification JustificationCURRENT Key Steps in Approved Action Plan that are to be modified
Requested MODIFICATIONS to Key Steps
JUSTIFICATION for Modifications to Key Steps
Equipment:Fund the purchase of 9 laptop computers for teachers
The school has never provided teachers with laptop computers that are needed for professional development and data analysis meetings.
Training (Professional Development): Fund Professional Development from an ETAP for math, from Story Town, and American Reading Company
Professional development will provide necessary training for teachers (1) during Jump Start, following the training one afternoon and teach the next morning, for math and reading (2) to effectively implement Story Town reading program, provide professional development for math (i.e. similar to SOS for reading) and (3) for American Reading Company program to increase the outside of class reading minutes by students.
Travel: Fund travel for 9 teachers, 1 school counselor and 1 IT Technician to the BIE Summer Institute in Reno, NV
This was funded in the original application and continued funding will provide for professional development in reading and math (counselor and IT technician both tutor and teach reading) and for knowledge of BIE educational plans
Sample Budget ModificationCurrent Budget
Modifications /Adjustments
Modified Budget
Personnel ServicesPersonnel 202,080.00 -127,289.00 74,791.00Fringe Benefits 0.00 0.00 0.00
Total Personnel Services 202,080.00 -127,289.00 74,791.00
Supplies & MaterialsSupplies & Materials 33,251.00 64,190.00 97,441.00
Total Supplies/Materials 33,251.00 64,190.00 97,441.00
EquipmentEquipment 10,800.00 12,979.00 23,779.00
Total Equipment 10,800.00 12,979.00 23,779.00
Contracted ServicesContracted Services 31,394.00 32,742.00 64,136.00
Total Contracted Services 31,394.00 32,742.00 64,136.00
Travel and Training19,575.00 17,378.00 36,953.0019,575.00 17,378.00 36,953.00
TOTAL COSTS 297,100.00 0.00 297,100.00
Modification Signature Page
ARRA Project:Modification
Number:
Date prepared:
School Administrator:
Date Approved:
ARRA BUDGET MODIFICATION FORM
ARRA Programs SY 2010-11
Location Code:
Date Approved:
Date of Last Approved Modification:
Agency:
Requested by:
School/Organization:
ELO Approved by:
DPA Approved by:
Example of what a budget modification would look like for the cover page for Ed Jobs Fund.
Acquisitions, Purchases and Contracts Dilemma
Outstanding or unprocessed requisitionsWho originated paperwork?What was the purpose?How much?Where did it go?How was it sent?What have you heard?
Acquisitions, Purchases and ContractsSolution
Compile list of unprocessed orders.Use form generated by DPADr. Hamley will take to D.C.
UNPROCESSED Acquisitions, Purchases and Contracts
School Name
Education Line Office Date Initiat
ed Sent toTransaction Type
Reference Number
ARRA FUND Vendor/Supplier Purpose Amount
Questions and Answers
ContactGayeleia King: [email protected]
ADD EAST: [email protected]
ADD WEST: [email protected]
NAVAJO: [email protected]