bureau of indian affairs november 2005 indian reservation roads high priority projects irrhpp

November 2005

Bureau of Indian Affairs

Indian Reservation Indian Reservation Roads High Priority Roads High Priority ProjectsProjects

IRRHPPIRRHPP

November 2005


OutlineOutline PROGRAM DESCRIPTION - AUTHORITY

DISASTERS / EMERGENCIES

BIADOT/FLH DETERMINE ELIGIBILITY AND RANK

RANKING: NUMERICAL SCORING

TIME - LINE

APPLICATION PROCESS

CURRENT PROGRAM

FUTURE

November 2005


IRR High Priority ProjectsIRR High Priority Projects Consensus provision from

rulemaking.

25 CFR 170.205 – 170.214 and Appendix A to Subpart C.

A special funding pool for: tribes or governmental subdivision

whose annual allocation is insufficient to complete its highest priority project;

Emergency/disaster on any IRR facility

November 2005


IRR High Priority ProjectsIRR High Priority Projects Project must meet minimum IRR

requirements Inventory Identified as Highest Priority by Tribe Dollar Amount MUST be Greater Than

Tribe’s Annual IRR Allocation and less than $1 M

Emergency/Disaster Projects

IRRHPP is a component of the funding methodology (TTAM) and available each fiscal year

November 2005


IRRHPP FundingIRRHPP FundingAnnual Tribal Transportation Allocation Methodology

Remaining fundingavailable fordistribution

Distribute uponapproval of eachtribe’s application 12 ½% 12 ½%5% 75%95%

PopulationAdjustment

Factor

High Priority ProjectsDistribute in accordance

with §§170.205-214

TribalTransportation

Planning per 23USC 204(j)

Authorization Amountup to $275 M

Statutory andregulatory set-asides

OtherTakedowns Statutory and

regulatory set-asides

Authorization Amountover $275M

Distribute as part ofthe tribe’s total

allocation

Relative NeedDistribution

Factor

Distribute aspart of the tribe’stotal allocation

Remaining fundingavailable fordistribution

November 2005


IRRHPP FundingIRRHPP Funding

Projected Budgets (Estimates Only)Projected Budgets (Estimates Only)

FYFY Authorized AmountAuthorized AmountIRRHPPIRRHPP

20052005 300 M300 M 12 M 12 M

20062006 330 M330 M 17 M 17 M

20072007 370 M370 M 21 M 21 M

2008 2008 410 M410 M 25 M 25 M

2009 2009 450 M450 M 29 M 29 M

November 2005


IRRHPP Emergency / IRRHPP Emergency /

DisasterDisaster HPP Emergency / Disaster related projects given highest priority.

HPP Emergency / Disaster related projects NOT scored in same manner as non-disaster HPP (FPL) projects.

HPP Provides funding for emergency / disasters based on ERFO guidelines. HPP program accepts projects that would otherwise have met the ERFO requirements but did not meet the funding minimum – currently @ $700,000. If a project is accepted by ERFO and is less than $700,000 HPP program WILL fund project and will assign higher priority (see time-line).

One (1) disaster related project submitted for FY05.

November 2005


IRRHPP Emergency / IRRHPP Emergency /

DisasterDisaster Notify the ERFO coordinator @ FLH

The ERFO Program offers amounts that exceed the IRRHPP $1 Million limitation

HPP Project (event) may trigger others (Agencies) to meet the dollar threshold.

Requirements Inventory Tribal Resolution

November 2005


BIADOT/FLH Determine Eligibility BIADOT/FLH Determine Eligibility and Rankand Rank

Robert Frazier, BIADOT John Seabrook, FLH-FHWA Greg Newhouse, BIA-Midwest Region, GLA Tim Walker, BIA-Rocky Mountain Region Charles Riley, BIA-Southwest Region

Meetings – (2) March, (1) June,(1) August

November 2005


HPP Project ScoringHPP Project Scoring HPP projects scored numerically based

on Appendix A Subpart C matrix

Disaster projects – NOT scored according to matrix.

Scoring methodology based on rule and intent of program.

IRR High Priority Project Scoring MatrixAppendix A to Subpart C

Score 10 5 3 1 0Accident and Fatality Rate for Candidate Route (1)

Severe N/A Moderate Minimal No Accidents

Years Since Last IRR Construction Project Completed

Never - Pre 1991Last Project More Than 10 Years Ago

Last Project 5 - 9 Years Ago

Last Project Within 1 to 4 Years

Currently Has Project

Readiness To Proceed to Construction or IRRBP Design Need

PS&E Complete AND Approved

Bridge Replacement PS&E Development Project

Bridge Rehabilitation PS&E Development Project

Non - Bridge PS&E Development Project

N/A

Percentage of Project Matched By Other Funds

N/A80 % or More By Other Funding Sources

20 - 79 % By Other Funding Sources

1 - 19 % By Other Funding Sources

No Other Funds

Amount of Funds Requested (2)

N/A $250,000 or Less$250,001 - $500,000

$500,001 - $750,000

Over $750,000

Geographical Isolation

No External Access to Community

Substandard Primary Access to Community

Substandard Secondary Access to Community

Substandard Access to Tribal Facility

N/A

All Weather Access For:

Addresses All 6 Elements

Addresses 4 or 5 Elements

Addresses 3 Elements

Addresses 2 Elements

Addresses 1 Element

* Employment

* Commerce

* Health

* Safety

* Education

* Housing

November 2005


Scoring ElementsScoring Elements Accident & Fatality Rate for Candidate Route.

HPP Committee recently concluded this scoring element. Intent was to utilize National Highway Traffic Safety Board Standards, but standards did not exist.

Committee recommends use of the State of Colorado,

Weighted Highway Index. Score will be evaluated relative to a national average based on data submitted.

Required Data Elements – AADT, Crash Severity – Fatality, Injury, and Property Damage Only.

Supply data if it exists – utilize state DoT data if available.

Will Score a ‘0’ if no data is supplied or if the data is not verifiable or of the correct format.

10 5 3 1 0

Severe N/A Moderate MinimalNo

Accidents

November 2005


Scoring ElementsScoring Elements Years Since Last IRR CONSTRUCTION

Project Completed.

Program intent is to award tribes that haven’t had a recent project.

Term NEVER applies to pre 1991. BIADoT Verification

10 5 3 1 0

Never > 10 Years 5 - 9 Years 1 - 4 years Has Project

November 2005


Scoring ElementsScoring Elements Readiness to Proceed to Construction OR

IRRBP Design Need.

Intent of the program is to award based on readiness to go into construction.

Bridge component included due to the fact that IRRBP $$ cannot be used for PS&E development for bridges.

PS&E Development for roads or other IRR facilities OK, however usually low $ and within most tribes allocation amount.

Requires verification of APPROVED PS&E.

10 5 3 1 0

PS&E Complete and Approved

Bridge Replacement PS&E Development Project

Bridge Rehabilitation PS&E Development Project

Non-Bridge PS&E Development Project

N/A

November 2005


Scoring ElementsScoring Elements Percentage of Project Matched by Other

Funds.

Intent of the program is to award based on projects that are cooperative in nature.

IRR Funds CANNOT be used as matching funds.

Cannot use Soft Match $$ – Land, Labor etc.

Percentage Based on Project Total

Requires verification

10 5 3 1 0

N/A80 % or More By Other Funds

20 – 79 % By Other Funds

1 – 19 % By Other Funds

No Match

November 2005


Scoring ElementsScoring Elements Amount of Funds Requested

Maximum of $1,000,000.

10 5 3 1 0

N/A<

$250,000

$250,001 -

$500,000

$500,001 -

$750,000

Over $750,000

November 2005


Scoring ElementsScoring Elements Geographic Isolation

Maximum score clearly geared towards AK. Isolated from the rest of the world. Water or Air only.

Substandard Primary and Secondary Access scoring methodology tied to IRR Inventory. Classification and Construction Need.

Substandard Access to Tribal Facility – Only Construction need is looked at for these routes.

Requires verification by means of IRR Inventory and other data – maps – helps clarify scoring.

Regional HPP Coordinator will assist during first level review.

10 5 3 1 0

No External Access to Community

Substandard Primary Access to Community

Substandard Secondary Access to Community

Substandard Access to Tribal Facility

N/A

November 2005


Scoring ElementsScoring Elements All Weather Access Elements:

Employment – Commerce – Health – Safety – Education – Housing.

HPP Committee recently concluded this scoring element. Need clarification of ‘All Weather Access’. Decided to score all FY05 applications a ’10’ until clarification.

All Weather Access defined by FHWA as a facility that meets eligibility requirements for funding. All IRR eligible projects meet the All Weather Access criteria. The project / route would then have to include verification of the elements above and be scored accordingly.

Requires verification, by means of a map, showing project (route/section) provides direct access to each element being scored.

10 5 3 1 0

Addresses all 6 elements

Addresses 4 -5 elements

Addresses 3 elements

Addresses 2 elements

Addresses 1 element

November 2005


HPP Time-LineHPP Time-Line November 30 - HPP Review Committee currently putting

together guidelines which will include a first level review of applications at the Regional Level. IRR verification / TIP etc.

December 31 - BIA will officially receive Applications / Proposals. Cut-off Date.

January 31 – BIA will notify all tribes and regions of acceptance of applications (applications were received).

March 31 - HPP Review Committee reviews and scores applications in accordance with Appendix A Sub-Part C. A Funding Priority List (FPL) will be generated and all unaccepted applications (based on eligible criteria) will be returned to applicant with explanation of deficiencies. BIA will then place projects listed on the FPL on an IRRHPP TIP and forward to FHWA for approval.

April 15 – Notify all approved applicants of their projects on the FPL.

May 15 – Funds are distributed to BIA Regions or Tribes.

November 2005


HPP Time-LineHPP Time-Line August 15 - HPP Funds need to be obligated. Regions will

obligate funds according to established procedures. If funds ear-marked for a project cannot by obligated they will be returned to FHWA and redistributed the following FY to those approved projects.

Three Years – If funds not expended from the time the project is listed on the FPL they will be forfeited and returned to the HPP pool.

If HPP available funds exceed the accepted HPP project request $$ - the funds will be redistributed by the Relative Need Distribution Factor. The amount of available funds are those identified at the beginning of the FY.

November 2005


IRRHPP Application ProcessIRRHPP Application Process BIADOT/FHWA is currently reviewing existing

application procedures and enhancing the process to include the following:

Application Form w/ instructions

HPP Application Process Flow-Chart

HPP Application Check-list

HPP First Level Review at the Regional Level – Coordinate applications with your Regional HPP Coordinator.

November 2005


IRRHPP Application ProcessIRRHPP Application Process HPP Application / Proposal must include the

following:

Project description and scope of work. Budget break-down and amount of funds

requested. Supporting Tribal Documents to include a Tribal

Resolution supporting the proposal AND establishing project as the HIGHEST priority for the tribe AND authorizing the project to be placed on the HPP TIP.

Supporting IRR documents – Inventory verification – PS&E verification (if applicable) – any verifiable documents for scoring requirements (matching funds, accident data, strip map to address all weather access element )

November 2005


FY05 IRRHPPFY05 IRRHPP FY05 HPP Funding @ Approximately 7.5 Million

at the beginning of FY05.

BIA DoT Received 31 HPP Applications this FY for $22,524,021 avg. approx 709K per application.

Results:

13 scored and placed on the FY05 FPL. 13 declined due to incomplete PS&E. 1 declined – Not in IRR Inventory. 1 declined due to incomplete documentation of

Tribal Action. 3 declined due to sufficient annual IRR allocation. 1 Emergency / Disaster related application.

November 2005


IRRHPP ConclusionIRRHPP Conclusion Good program – Intent is geared towards tribes with

insufficient annual funding and needs (safety, emergencies etc.)

Very competitive program

Apply

Work with your designated Regional HPP Coordinator.

Process may change as HPP Review Committee as well as IRR Coordinating Committee provide input and recommendation.

FY05 Not a typical year – Funding, New Rule, No Transportation Bill.