building plan approval and city development plan review systems
TRANSCRIPT
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Building Plan Approval and City Development Plan Review Systems using GIS - New Age Urban Planning
& Governance
Vikrant R. Joshi
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Automated Building Plan Approval System (BPAS) City Development Plan Review System
Contents
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Challenges faced by Citizens in ULB/ Authorities
Complex by laws and approval procedures leads to subjectivity in interpretation thereby leading to delay
Loss of revenue for ULB’s/ Authorities due to delay in process
Inadequate visibility of proposal progress to all stakeholders
50+ NOC’s/ clearances required at different stages of construction from multiple agencies leading to delay, redundancy and repetition of efforts
Building plan approval is a time consuming process
With India ranked 183rd out of 189 in dealing with construction permits there is a profound need to streamline the Building permit/ sanction process
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Manual Process of BPAS
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Key Objectives of ICT Solution
Single–window facility for approval of layout and building plans including inter departmental NOCs.
Bring Minimum physical interface in Approval Process
Bring Uniformity and Transparency in entire Approval Process
Empowering Architects / Citizens by effective use of ICT for better service delivery
Better Accountability Measurement System
Utilize the time of Engineering staff in better Project Monitoring and Quality Control
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Envisioned Concept Solution A state wide approach
Mission Cities Corporations Municipalities Nagar Panchayats
Architects Citizens
Town & Country Planning
Analytics & Program Monitoring
Single Sign On Roles Security & Permissions Alerts Search
AutoDCR – CAD Scrutiny Engine & Approval Workflow Management Engine
Content Manager
State Dept.
Com
mon I
nfr
astr
uctu
re
acro
ss A
uth
orities
Other
Apps
GIS
Payment
Gateway
Digital
Signature
Nagar Users Municipal Users Corpn. Users City Users State Users
Mobile
Device
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The Solution Model Online Single window system for Building plan Sanctions
Architect
State
City portal Pre- Construction
Construction
Post- Construction
Development Authority/ ULB
Coastal Zone management authority
NHAI
Archeological survey of India
Ministry of Environment
Central ground water authority
Fire Department
Civil Aviation Department
Ministry of Defense
Pollution control board
Requests for clearance/ NO certificates
Online submission
Feedback/ Alerts
Proposal
Feedback/ Alerts
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Solution Deployment Architecture
State Urban Development Server
SAN
Mission Cities
Corporations
Municipalities
Nagar Panchayats
Inte
rne
t
Facilitation
Centers
State Officials
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A unique solution for Building Plan Approval
Enables collaboration between various stakeholders
Accelerates scrutiny process by eliminating lengthy and
cumbersome computations
Provides alerts and reports via SMS and email
Automates scrutiny of drawings vis-à-vis DC rules/ Building bye laws
Innovation Acceleration
Collaboration Performance Monitoring
AutoDCR® (CAD engine)
Building Plan
Approval
AutoDCR® (WEB workflow )
• Online collaboration tool for file tracking
• Interdepartmental NOC’s • Mapping of roles and responsibilities • Alarms Alerts, JNNURM/ MIS
reports, Payment gateway
• Verifying development control rules • Automates cumbersome manual
process • No manual interference
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AutoDCR® High Level Workflow for Building Plan Approval
REJ
ECTI
ON
NO
TIC
E T
O A
RC
HIT
ECT
In
cas
e o
f d
iscr
epan
cies
ONLINE PROPOSAL SUBMISSION
DIGITAL SIGNATURE
PAYMENT GATEWAY
NOC
• Fire Safety NOC
• Coastal Zone NOC (If near Sea or coastal area)
• Ancient Monuments Approvals
• Road Access Approval (NHAI)
• Environment NOC
• AAI Height NOC
• Pollution Clearance
• Defense Clearance
ISSUE OF COMMENCEMENT CERTIFICATE
DOCUMENT VALIDATION & TECHNICAL SCRUTINY
SITE INSPECTION
FILE ACCEPTANCE
DISCRETIONS
PAYMENTS
APPROVAL
STAGE COMPLETION CERTIFICATES
POST CONSTRUCTION CERTIFICATES
NOC
• Electric substation
• Pollution clearance
NOC
• Service Plan Clearance (Water , Drainage, Power, Gas, Telecom)
ALERTS AND NOTIFICATION
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Additional TPO
Drawing verification
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Drawing verification
Town Planning officer
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Scrutiny Report
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Additional Director, TP
Drawing verification
Approval
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Senior Clerk
Fee receipt Entry
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DEO/ Clerk
Certificate Issue
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Value Addition to ULB / Authority by Adapting to the Reforms
Online Submission by Applicant/ Architects
• 24 x7 Online Application Submission
• Online Tracking of Proposals from Submission to Completion
• Empowers Applicant/ Architect by sharing Responsibilities, making them more Accountable
Citizen Interface
• All approvals and Sanctioned Plan and Data will be available
• Easy search with multilevel searching and GIS
File Allocation
• First In First Out (FIFO based file Assignment)
• File allocation to concerned AE / DE based on parameters' like area and current load follow load balancing
Site Visit Information and alerts on Devices (Android)
• Online Questionnaire about Site Inspection along with Site photographs
• Site visit Report or Deviation Report generated automatically
Technical Scrutiny through AutoDCR
• Automatic Scrutiny of proposal Plans as per DC rules and By-Laws of ULB through AutoDCR
• Consistency in Interpretation of DC Rules
• Automatic Report generation without any user intervention and inputs from GUI
• Deviation are known instantly and available to Applicant and Higher Authorities
• Automatic Demand note calculation based on the Area deduced from plans by AutoDCR
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Value Addition to ULB / Authority cont…
Objection Compliance
• Automatic Consolidated single objection letter based on the Technical Scrutiny, Site Visit and Documental verification
• Objection versioning from Development Permission to Occupancy stage
Online File Tracking by Authorities
• File tracking and understanding Proposal Status possible at any point of time
• Reduced approval cycle resulting in better revenue growth
Alerts and Notifications
• Notifications by SMS and Email to all stake holders at every stages
Integration with Plot wise Master Data
• System will be Integrated Plot wise Master data for identifying the Plot Use required for Technical Scrutiny.
• Legal Information for the Plot will be known during Ownership Verification
Integration with existing systems for NOC from other Municipal Departments
• Integration with existing systems for Property Tax , Water, Drainage and Fire NOC etc.
Data Digitization & MIS Reports
• All digital data will be available for Searching with archival time to time
• All Exceptional and MIS reports will be generated by the system
• Automatic mailing of MIS reports to Higher Authorities
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Citizens
• Transparency in government processes
• First Come First Serve basis improving trust
• Anywhere & anytime access
• Uniform interpretation of Bye-laws
Architects/ Developers
• Standardization of submission drawings
• Simplification of approval Procedure & Process
• Increased speed, efficiency & accuracy
• Single point access
• Time Reduction
Urban Development Authorities
• Accuracy in area & Fee calculations due to elimination of manual intervention
• Consistency in interpretation of rules.
• Storage and archival of all digitized data records
• Generation of regular MIS report & evaluation of workforce efficiency
Benefits Delivered
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Challenges faced during Implementation and How did we succeed
Challenges faced How AutoDCR addressed the Challenges
Lack of IT Awareness
Difference in Age group (from 21 years – 55 Years)
Corporation staff awareness
Continuous Training Programs – In group/ one to one and even Basic computer-training program for the officials. Various Programs for the departmental officials and to architects.
Years long Manual system to Automation and Resistance to change.
Making aware to all stake holders the Automation benefits (To all stake holders – Architects/ officials). Support from departmental officials which was enabled by the Leadership driving the initiative.
Initially, it was critical to get both political as well as executive support
Core Committee Formation comprising of (Municipal Commissioner, City Engineer, Deputy Engineer’s and Junior Inspector) and Appointment of Nodal Officer for faster Decisions.
Regional Town Planning Act & Circulars Scattered information
Group Discussions for Understanding interpretation of rules and mapping it with the software and conclusions on various rules with various stakeholders.
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AutoDCR® 50+ Successful Implementations
• Total COTS Development Person Years 1125+
• Total COTS Implementation Person Years 130+
• Number of Government Implementations 50+
• Number of Enterprise Implementations 30+
And many more…
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City Development Plan Review System
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• MCGM Case Study
Development Plan Remark using enterprise GIS
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The development plan (DP) department of MCGM has a mandated to create DP
for Mumbai for year 2034.
The DPR application is used to generate DP report for a selected property. The DP Report consists of two parts
1) Map Report
2) Document Report.
MCGM Project
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• Have access to the MCGM Town Planning GIS Data online for Private Parties.
• User Online Registration • ePayment for the public request (Annual payment made for the
whole dataset or for specific areas – More you buy less you pay per sq.km.)
• Capability to search by Ward, CTS, Village. • Capability to search by Parcel ID (CS or FP)
Common Functionality
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Can login using Google, Facebook, Twitter, MCGM account
Can view the 1991 DP and the new 2034 DP
Can search for any type of physical artefact in the DP by
ward, planning sector, village, parcel id (CS/FP)
Can select a physical artefact and submit comments
Can view all their own submitted comments
Cannot view comments submitted by others
Cannot delete comments
Citizens
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General functioning General Functionality
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Development Plan Development Plan
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Map Report
The Map Report consists of location plan and block plan of the selected property. The block plan represents the property along with other additional layers such as proposed roads, Streetscapes, Railway Lines etc.
DPRExport_CTS_PARELSEWERI_FS_A3.pdf
Document Report
The word report consists of further details such as Ward, CTS, Reservations affecting/abutting the property, Designations affecting/abutting the property etc.
DPRExport_CTS_PARELSEWERI_FS_A3.docx
Generated Reports (Map & Document) Generated Reports (Maps & Documents)
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• Overall time period reduce to generate DP remark
• Tracking of DP remarks made easy and can be maintained through application
• Accurate fee cost can be calculated through the application.
• Accurate documents in terms of any reservation can be generated.
Benefits Benefits
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